Find a TenderAwarded

Published 7 Mar 2025, 12:19 GMT

Official UK procurement notice

HR and Payroll Management System

Official notice

Authority: Ark Housing Association (Housing)

GoodsOpen procedureSME suitable

Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: Scotland (UKM75)

Awarded value£260,000published contract · exc. VAT

Submissions closed 7 Apr 2025awarded 16 May 2025

Awarded to Technoivity

What is being bought

Published requirement description

Provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation’s scheduling system.

CPV: Personnel and payroll services · Software package and information systems · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published

Lot #1This tender is for the provision of an integrated Payroll and Human Resources…AwardedRenewal

This tender is for the provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation’s scheduling system.

Appendix G provides more detailed information on the System Requirements.

Delivery: Scotland

Extensions: Option for a 2 year contract extension, taking the total length of the contract to 5 years.Variant bids: not allowed

48450000 Time accounting or human resources software package 79631000 Personnel and payroll services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (8)

Product features: 20%
Product/System integration: 10%
Resourcing of contract: 10%
Account management: 10%
Added value and innovation: 10%
Knowledge and understanding of the brief: 5%
Knowledge and understanding of the sector: 5%
price: 30%

Published award criteria (8)

Product features: 20
Product/System integration: 10
Resourcing of contract: 10
Account management: 10
Added value and innovation: 10
Knowledge and understanding of the brief: 5
Knowledge and understanding of the sector: 5
Price: 30

Conditions of participation3

Suitability
The relevant selection criteria is included in the SPD module of this procurement exercise.
Economic & financial standing
The relevant selection criteria is included in the SPD module.
Technical & professional ability
The relevant selection criteria is included in the SPD module.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 7 Mar 2025, 12:19 GMT
Last source update: 16 May 2025, 15:14 BST
Award evaluation window: 7 Apr 2025 – …
FTS notice number: 2025/S 000-022308
Classification (CPV): Personnel and payroll servicesSoftware package and information systemsTime accounting or human resources software package
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-04ea79 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:799125)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 7 Apr 2025, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 7 Apr 2025, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

7 Apr 2025 → 7 Jul 2025 · 4 dates

Submission deadline
7 Apr 2025, 12:00 BST
Bids opened
7 Apr 2025, 12:00 BST
Notice published
16 May 2025, 15:14 BST
Bids must remain valid until
7 Jul 2025, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
16 May 2025, 15:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £260,0001 contract exc. VAT

Bids received 75 from SMEs

Contracts signed 1latest 16 May 2025

Awarded to	Value	Date	Status
TechnoivitySME	£260,000 †	—	Awarded

Contracts

Contract 022308-2025-1 · TechnoivitySME
Signed
16 May 2025
Value
£260,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic · 1 from abroad	5	—	—

Contracting authority & participating public bodies

Ark Housing Association

Contracting authorityHousingRegistered Social LandlordHousing & Adult Social Care 3 Lochside Way, Edinburgh, Scotland, EH12 9DTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff Court & Justice of the Peace CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

TechnoivityAwarded supplier 36 Village Way, Ashford, UK, TW15 2LBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.