Official UK procurement notice
Housing Management System · UK public procurement notice
Authority: A2 Dominion Group (Public body)
What is being bought
Published requirement descriptionA2D wishes to procure a Contract for the provision of a Housing Management System having utilised utilised legacy solutions for many years. A2D would like now to procure a proven housing solution with the aim to consolidate and integrate solutions onto a modern UK hosted Cloud based platform, completely delivered by browser to leverage efficiencies and increase customer satisfaction. Essential responsive browser presentation will be expected to free staff to be more mobile and work more flexibly wherever required, on schemes or accessing systems securely from home.
The Contract will be for a term of an initial term 5 (five) years with an option to extend to up to a further 6 (six) years based on subsequent extension periods of 2 (two) years plus 2 (two) years plus 2 (two) years.
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- How the procedure runs: A two stage process is being followed with completion and submission of a Procurement Specific Questionnaire being the first stage. The 4 ((four) highest scoring potential suppliers or equivalent who also meet the entire mandatory and essential requirements outlined in this Procurement Specific Questionnaire will be invited to tender. ‘Or equivalent’ means a score equal to the 4th (fourth) highest scoring potential supplier.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (1)
- Price
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Aug 2025, 12:05 BST
- Last source update
- 19 Dec 2025, 19:05 GMT
- Award evaluation window
- Submission end – 12 Dec 2025
- FTS notice number
2025/S 000-047220- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05840eFind a Tender
- How it runs
A two stage process is being followed with completion and submission of a Procurement Specific Questionnaire being the first stage. The 4 ((four) highest scoring potential suppliers or equivalent who also meet the entire mandatory and essential requirements outlined in this Procurement Specific Questionnaire will be invited to tender. ‘Or equivalent’ means a score equal to the 4th (fourth) highest scoring potential supplier.
How it was run
Official notice- Requests to participate (first stage)
- 10 Sept 2025, 12:00 BST
- Submission deadline
- 10 Sept 2025, 12:00 BST
- Clarification deadline
- 1 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
8 Aug 2025 → 5 Jan 2026 · 8 dates- Tender notice published8 Aug 2025, 12:05 BST
- Clarification questions by1 Sept 2025, 12:00 BST
- Submission deadline10 Sept 2025, 12:00 BST
- Award decision expected by313 days ago12 Dec 2025, 23:59 GMT
- Assessment summaries sent307 days ago19 Dec 2025
- Latest notice published306 days ago19 Dec 2025, 19:05 GMT
- Contract starts294 days ago1 Jan 2026
- Standstill ends289 days ago5 Jan 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 8 Aug 2025- Tender notice published8 Aug 2025, 12:05 BSTUK4
- Contract award notice published19 Dec 2025, 19:05 GMTUK6
- Status changed to complete19 Dec 2025, 19:05 GMT
- Contract signature expected10 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| NEC Software Solutions LTDNew Housing Management System11 Feb 2026 – 8 Feb 2032 · up to 31 Dec 2037Extensions: Up to 6 (six) years based on the following, 2 plus 2 plus 2 plus 2 | £2,500,000 | 19 Dec 2025standstill to 5 Jan 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- NEC Software Solutions UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender