Official UK procurement notice
Housing and Finance Integrated System for Langstane Housing Association
Authority: Langstane Housing Association (Housing)
What is being bought
Published requirement descriptionLangstane Housing Association is looking to upgrade to a fully hosted, secure Cloud-based IT application (SaaS) for integrated housing and finance management that enables data driven decisions and meets the needs of a modern, medium-sized Scottish housing association that may or may not return to development activities in the future.
The integrated system will have the following facilities. CRM system, Rent management, Tenancy management, Reactive repairs, Planned and cyclical repairs, Financial management, Warnings and alerts, Dashboards and reports. Contract management would be desirable.
The successful bidder will implement the system, provide training and support as well as software upgrades.
- Recurrence: 3-7 years time
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1Langstane Housing Association wish to engage the services of a supplier who has…Renewal
Langstane Housing Association wish to engage the services of a supplier who has experience of providing integrated housing and finance management software as a service (SaaS) for Housing Associations (preferably Scottish Housing Associations). The contract is for 3 years with 2 optional extensions of 2 years each. The system must be easy and intuitive to use for staff and other users, provide real-time information and reports including dashboards, be cost effective, be fully integrated, include automated workflows to improve efficiency, meet the appropriate security standards and be accessed from anywhere. Our customers (tenants) and contractors will access the system. For further details please see the SPD Instructions document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
Financial Health
Insurance
Minimum: Bidders must submit recent 2 years of full (not abbreviated) signed accounts. As a bare minimum: Current assets / Current Liabilities must be at least 1.0 in the last 2 years Total Assets – Total Liabilities must be positive in the last 2 years As part of the process, a financial… - Technical & professional ability
Relevant past experience
Minimum: 3 examples from the last 3 years of providing a relevant service for Housing Associations.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3-7 years time
- First published
- 4 Jul 2022, 09:13 BST
- Last source update
- 4 Jul 2022, 09:13 BST
- FTS notice number
2022/S 000-018089- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034d50Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators will be used to manage the contract(s) and monitor supplier performance. These will include, but not restricted to:
- Communications and partnership working
- Administration and billing
- Community benefits delivery
- Implementation – time, resource applied, assistance provided and cost
- Customer (Langstane) satisfaction – based on number of issues raised,
response times, final resolution and the costs involved (financial and non-financial e.g., down time would be seen as a non-financial indicator)
- Technical satisfaction – based on system meeting current and future
business requirements e.g., where there are updates to the ARC, any required upgrades are timely
Publisher note: Community Benefits will be required As part of the Tender Evaluation stage, shortlisted bidders will be required to do a system demonstration / presentation NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=699137. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Tenderers can propose community benefits in their tender (SC Ref:699137)
How it was run
Official notice- Submission deadline
- 12 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
4 Jul 2022 → 2 Sept 2022 · 3 dates- Notice published4 Jul 2022, 09:13 BST
- Submission deadline12 Aug 2022, 12:00 BST
- Invitations to tender expected2 Sept 2022, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.