Official UK procurement notice
HOTBEV23 Supply and Distribution of Hot Beverage Ingredients, equipment and associated products
Authority: THE UNIVERSITY CATERERS ORGANISATION LIMITED (Education)
What is being bought5 lots · detail below
Published requirement descriptionThe supply and distribution of hot beverage ingredients, equipment and associated coffee shop products
CPV: Coffee, tea and related products
How this framework works
From the published notice- Places
- up to 12 suppliers · 15 bids on the busiest of 5 lots (1.3 per place) · 16 appointed (full)
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same evaluation weights on every lotEvery one of these 5 lots carries the same published figure, £7,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Halls, Hot Beverage Ingredients, equipment and associated coffee shop products.AwardedRenewalceiling above
Minimum requirements areCoffee supply in various formats; beans, ground, bulk-brewSupply of good quality teas Supply of good quality hot chocolateProvision of a high standard of trainingAbility to supply a wide range of machinery for use within student dining halls (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided.
Lot #2Retail, Hot Beverage Ingredients, equipment and associated coffee shop products.AwardedRenewalceiling above
Minimum requirements Coffee supply in various formats; beans, ground, bulk-brewSupply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateSupply of various syrups and seasonal drinks ingredientsAbility to deliver seasonal promotions in line with high street offerings.Provision of a high standard of Barista trainingAbility to supply a wide range of machinery for use within Cafés and other retail locations. May be a requirement for full/super automated machines with payment facility.Full servicing and maintenance for any machinery / equipment provided. Provision of branding & marketing materialsFOC marketing materials including price boards, loyalty cards etc a minimum of once per annum.
Lot #3Delivered Hospitality, Functions and Events, Hot Beverage Ingredients, equipment and associated coffee shop products.AwardedRenewalceiling above
Minimum requirements areCoffee supply in various formats; beans, ground, bulk-brewSupply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateProvision of a high standard of trainingAbility to supply a wide range of machinery for use within a hospitality/kitchen (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided.
Lot #4Speciality coffee ingredients (80+ point SCA Q grading), equipment and associated coffee shop products.AwardedRenewalceiling above
Minimum requirementsSpeciality coffee ingredients (80+ point SCA Q grading)Supply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateSupply of various syrups and seasonal drinks ingredientsAbility to deliver seasonal promotions in line with high street offerings.Provision of a high standard of Barista trainingAbility to supply a wide range of machinery for use within Cafés and other retail locations. May be a requirement for full/super automated machines with payment facility (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided. Provision of branding & marketing materials
Lot #5One-Stop for all Hot beverage related products and equipment for all operational areas.AwardedRenewalceiling above
Minimum requirementsCoffee supply in various formats; beans, ground, bulk-brewSpeciality coffee ingredients (80+ point SCA Q grading)Supply of good quality teas in both leaf and bag formatSupply of good quality hot chocolateSupply of various syrups and seasonal drinks ingredientsAbility to deliver seasonal promotions in line with high street offerings.Provision of a high standard of Barista trainingAbility to supply a wide range of machinery for use within Cafés, student dining, hospitality locations etc. May be a requirement for full/super automated machines with payment facility (traditional vending not required)Full servicing and maintenance for any machinery / equipment provided. Provision of branding & marketing materials
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
See tender documents.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “HOTBEV23 Supply and Distribution of Hot Beverage Ingredients,…” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 14 Sept 2023, 14:28 BST
- Last source update
- 26 Apr 2024, 14:49 BST
- Authority reference
2024/S 000-009852- FTS notice number
2024/S 000-013629- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fcb8Find a Tender
Publisher note: Permissible users of this Agreement include:TUCO Member and Associate Member Authorities TUCO Members (https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs )Local authority councils: England Scotland and Wales Local CouncilsNorthern Ireland Local CouncilsConwy CBC, Denbighshire CC, Flintshire CC, Wrexham CBC, Sefton Council, Halton BC, Cheshire West and Chester Council, South Ribble Borough Council, Liverpool City Council, Wirral BC, Rochdale MBC, Northumberland CCany other Local AuthoritiesEducational establishments: Schools in EnglandSchools in WalesEducational Establishments in England and WalesSchools in ScotlandEducational Establishments in ScotlandSchools and Educational Establishments in Northern IrelandEngland Scotland and Wales Higher EducationNorthern Ireland Higher EducationEducation TrustsPolice, fire and rescue, maritime and coastguard agency emergency services:UK Police ForcesEngland Fire and Rescue ServicesScotland Fire and Rescue ServicesWales Fire and Rescue ServicesNorthern Ireland Fire and Rescue ServicesUK Maritime & Coastguard AgencyNHS bodies, the HSC (Northern Ireland) and ambulance services: England NHS Scotland NHSWales NHS Northern Ireland HSCEngland Ambulance ServiceScotland Ambulance ServiceWales Ambulance ServiceNorthern Ireland Ambulance ServiceLocal Authorities, Research Councils www.rcuk.ac.uk, NHS TrustsCentral government departments and their agencies: England / UK Central GovernmentScotland GovernmentWales GovernmentNorthern Ireland GovernmentRegistered charities: England and Wales Registered CharitiesScotland Registered CharitiesNorthern Ireland Registered CharitiesHospice Quality PartnershipRegistered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England Social LandlordsScotland Social LandlordsWales Social LandlordsNorthern Ireland Social LandlordsAll 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here; http://www.procurementforhousing.co.uk/membership/membership_list.Please refer to the following websites for a full list of RSL`s http://www.tenantservicesauthority.org/ orhttp: NUSSLhttp://www.ukmsl.com/client/nusconnect/ The member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.Public sector buying organisations: http://www.hefce.ac.uk/unicoll/ http://www.tuco.org/buy/clients); SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members; APUC members see http://www.apuc-scot.ac.uk/home.htm; NWUPC members see www.nwupc.ac.uk; NEUPC members see http://neupg.procureweb.ac.uk/; HEPCW members see http://hepcw.procureweb.ac.uk/; LUPC members see http://www.lupc.ac.uk/; Academies; Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) any other member of CPCOther organisations: All Contracting Authorities as defined in Regulation 2 of the Public Contracts Regulations 2015;The Agreement is also for use by but not limited to Crown Commercial Services;This Agreement may also be used by other public bodies as defined by the European Union
How it was run
Official notice- Appointment period ends
- 20 Oct 2023, 10:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
20 Oct 2023 → 26 Apr 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown20 Oct 2023, 10:00 BST
- Invitations to tender expected7 Nov 2023
- Notice published26 Apr 2024, 14:49 BST
Notice history
1 event · 6 releases on Find a Tender- Status changed to complete26 Mar 2024, 15:19 GMT
Published amendments (4 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextAdditional Information · VI.3 | Blank | The contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h… | |
| — | TextAdditional Information · VI.3 | Blank | The contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h… | |
| — | TextAdditional Information · VI.3 | Blank | The contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h… | |
| — | TextAdditional Information · VI.3 | Blank | The contracting authority considers that this contract may be suitable for economicoperators that are small ormedium enterprises (SMEs). However, any selection of tendererswill be based solely on the criteria set out for theprocurement. Tender will be carried outusing e-Procurement software InTend. If you wish to register your interest inthisprocurement, please register on the following web site h… |
4 amendments published without a description.
Routine re-releases (6)
- 2024-04: 1 release · 26 Apr 2024
- 2024-03: 1 release · 26 Mar 2024
- 2023-09: 1 release · 14 Sept 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £7,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Halls, Hot Beverage Ingredients, equipment and associated coffee shop products.
- Signed
- 26 Mar 2024
- Value
- ceiling above
- Status
- active
Lot 2 – Retail, Hot Beverage Ingredients, equipment and associated coffee shop products
- Signed
- 26 Mar 2024
- Value
- ceiling above
- Status
- active
Lot 3 – Delivered Hospitality, Functions and Events, Hot Beverage Ingredients, equipment and associated coffee shop products
- Signed
- 26 Mar 2024
- Value
- ceiling above
- Status
- active
Lot 4 – Speciality coffee ingredients (80+ point SCA Q grading), equipment and associated coffee shop products.
- Signed
- 26 Mar 2024
- Value
- ceiling above
- Status
- active
Lot 5 – One-Stop for all Hot beverage related products and equipment for all operational areas
- Signed
- 26 Mar 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Halls, Hot Beverage Ingredients, equipment and associated coffee shop products. | 15bids · 15 electronic | 10 | — | — |
| 2 · Retail, Hot Beverage Ingredients, equipment and associated coffee shop products. | 15bids · 15 electronic | 10 | — | — |
| 3 · Delivered Hospitality, Functions and Events, Hot Beverage Ingredients, equipment and associated coffee shop products. | 15bids · 15 electronic | 10 | — | — |
| 4 · Speciality coffee ingredients (80+ point SCA Q grading), equipment and associated coffee shop products. | 13bids · 13 electronic | 10 | — | — |
| 5 · One-Stop for all Hot beverage related products and equipment for all operational areas. | 13bids · 13 electronic | 10 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
37 commercial parties on the notice- Bean coffee roasters Framework contractor
- Bean coffee roasters Framework contractor
- Bean coffee roasters Framework contractor
- Bridge Coffee RoastersFramework contractor
- Bridge Coffee Roasters (trading name of Bridge Valley Limited)Framework contractor
- Cafeology LimitedFramework contractor
- Cafeology LimitedFramework contractor
- Cafédirect Roastery LimitedFramework contractor
- Cafédirect Roastery LimitedFramework contractor
- Cafédirect Roastery LimitedFramework contractor
Show 27 more suppliers
- Coffee Conscience Ltd Framework contractor
- Coffee Conscience Ltd Framework contractor
- Lincoln & York LimitedFramework contractor
- Lincoln & York LimitedFramework contractor
- Matthew Algie & CompanyFramework contractor
- Matthew Algie & CompanyFramework contractor
- Matthew Algie & CompanyFramework contractor
- Matthew Algie & Company LimitedFramework contractor
- Modern Standard Coffee LimitedFramework contractor
- Modern Standard Coffee LimitedFramework contractor
- Modern Standard Coffee LimitedFramework contractor
- Nestlé UK Ltd Framework contractor
- Nestlé UK Ltd Framework contractor
- Nestlé UK Ltd Framework contractor
- Paddy & Scott's Cafes LtdFramework contractor
- Paddy & Scott's Cafes LtdFramework contractor
- Paddy & Scott's Cafes Ltd.Framework contractor
- Ringtons LtdFramework contractor
- Ringtons LtdFramework contractor
- River Coffee Roasters LTDFramework contractor
- River Coffee Roasters LTDFramework contractor
- SELECTA U.K. LTDFramework contractor
- Selecta UK LtdFramework contractor
- The Nairobi Coffee & Tea Co LtdFramework contractor
- The Nairobi Coffee & Tea Co LtdFramework contractor
- UCC Coffee Uk LtdFramework contractor
- UCC Coffee Uk LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria