Hosted Custody and Case Management System

{
  "id": "006071-2021",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2021-03-25T12:12:30Z",
  "ocid": "ocds-h6vhtk-029f29",
  "buyer": {
    "id": "GB-FTS-8623",
    "name": "LANCASHIRE CONSTABULARY"
  },
  "awards": [
    {
      "id": "006071-2021-1",
      "title": "Hosted Custody and Case Management System",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-8624",
          "name": "NORTHGATE PUBLIC SERVICES (UK) LIMITED"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-029f29",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Renewal and award of a contract from 1st April 2021 to 31 March 2028 to allow for the provision of\npolicing and police records management software",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKD4"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72222300",
            "scheme": "CPV",
            "description": "Information technology services"
          }
        ]
      }
    ],
    "title": "Hosted Custody and Case Management System",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "To provide a hosted custody and case management system together with related helpdesk\nsupport for use by the Lancashire Constabulary",
    "classification": {
      "id": "72500000",
      "scheme": "CPV",
      "description": "Computer-related services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Negotiated without a prior call for competition\nThe works, supplies or services can be provided only by a particular economic\noperator for the following reason:\nabsence of competition for technical reasons\nExplanation:\nNegotiated procedure without prior publication\n•\nThe works, supplies or services can be provided only by a particular economic operator for\nthe following reason:\n•\nabsence of competition for technical reasons\nExplanation:\nThe Lancashire Constabulary relies on the grounds set out in Regulation 32(2)(b)(ii) (Use of\nthe negotiated procedure without prior publication) of the Public Contracts Regulations\n2015. For technical reasons, the services can be provided only by a particular tenderer,\nnamely Northgate Public Services (UK) Limited. Northgate is currently providing the\nLancashire Constabulary with a custody and police records management system under a\ncontract procured in 2015. This contract was procured for a period of 5 years expiring 2021.\nThe Lancashire Constabulary is undergoing the introduction of additional software\nfunctionality and associated changes included revised pricing and service levels\ncommensurate with the revised requirements to be introduced shortly. The nature of the\nchanges taking place will introduce different processes and will affect the fabric and\noperation of parts of the Lancashire Constabulary. The Lancashire Constabulary has\ntherefore concluded that a period of stability is required in its policing records management\nsystem, to ensure that these critical services can continue to be delivered with the same\npersonnel and processes in place, in sufficient time as the programme of change is\ncompleted. A change of supplier at this stage would introduce significant risk, at a time when there are already a change programme under way. Additional investment will also be made\nduring this period, to ensure that the services can continue to be delivered to the same\nstandard ensuring policing records and systems are managed accurately and securely. The\nLancashire Police has undertaken a value for money assessment in order to satisfy itself that\nthe proposed additional 7 year contract renewal of the NPS contract represents value for the\nservices which are being delivered. These services can only be provided by the present\nsupplier because of the operational constraints and risks associated with a change of\nsupplier during the next critical period.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-8623",
      "name": "LANCASHIRE CONSTABULARY",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD4",
        "locality": "Preston",
        "postalCode": "PR45SB",
        "countryName": "United Kingdom",
        "streetAddress": "SAUNDERS LANE"
      },
      "details": {
        "url": "http://www.lancashire.police.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "LANCASHIRE CONSTABULARY"
      },
      "contactPoint": {
        "name": "Jackie Collett",
        "email": "jackie.collett@lancashire.pnn.police.uk",
        "telephone": "+44 1772412889"
      }
    },
    {
      "id": "GB-FTS-8624",
      "name": "NORTHGATE PUBLIC SERVICES (UK) LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH23",
        "locality": "Hemel Hemstead",
        "postalCode": "HP2 7DX",
        "countryName": "United Kingdom",
        "streetAddress": "1st Floor Imex Centre 575 Maxted Road"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "NORTHGATE PUBLIC SERVICES (UK) LIMITED"
      }
    },
    {
      "id": "GB-FTS-8625",
      "name": "Preston Combined Court Centre (High Court)",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Preston",
        "postalCode": "PR1 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Openshaw Place Ringway"
      },
      "identifier": {
        "legalName": "Preston Combined Court Centre (High Court)"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "006071-2021-1",
      "title": "Hosted Custody and Case Management System",
      "value": {
        "amount": 5554661,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "006071-2021-1",
      "dateSigned": "2021-03-24T00:00:00Z"
    }
  ],
  "description": "VEAT Notice published 12 March 2021\n2021/S 000-005064",
  "initiationType": "tender"
}