Official UK procurement notice
Holiday Hub provision for children with a disability
Authority: The City of Edinburgh Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe Council requires a school holiday play scheme for children and young people with a disability. This service offers disabled children and young people the opportunity to take part in a range of activities within a structured environment. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays.
Full detail of the Lots and requirement can be found in the attached documentation (Specification)
CPV: Daycare services for handicapped children and young people · Social work services without accommodation
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£5,310,000 together)Lot #1Low Support needsPublished value£420,000
The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays.
Lot 1 ‘Low Support Needs’ covers those whose disability may include: Hyperacusis, Epilepsy, Verbal, speech delay, ADHD, Learning disability and Autism.
Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday.
Each day will run 9am – 3pm.
Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers. Additional information: Full information on the award process, budget and specification for Lot 1 can be found in the attached documentation Specification and Invitation to Tender.
Lot #2‘Medium Support Needs’Published value£2,580,000
The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council.
This scheme should run during the February, Easter, Summer & October school holidays. There is no requirement to operate during the Christmas holiday.
Lot 2 ‘Medium Support Needs’ supports those whose disability may include: Epilepsy, Nonverbal Autism, Complex Learning Disability, Cerebral palsy, Pica, Personal care, Escape risk, Down Syndrome.
Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday.
Each day will run 9am – 3pm.
Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers. Additional information: Full information on the number of contracts to be awarded under Lot 2, the Tender and Evaluation process and the specification requirement can be found in the attached documentation.
Lot #3‘High Support Needs’Published value£2,310,000
The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council.
This scheme should run during the February, Easter, Summer & October school holidays. There is no requirement to operate during the Christmas holiday.
Lot 3 ‘High Support Needs’ covers those service users with, for example: Complex Health Care needs, Life threatening syndromes or disorders (for example Angelman syndrome), DOORs Syndrome, fully adult dependent for care needs, wheelchair dependant, or those with behaviour which always requires adult supervision to reduce risk to themselves or others.
Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday.
Each day will run 9am – 3pm.
Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers. Additional information: For full information on the contract evaluation and award process, Specification and requirement, please see the attached documents 'Specification' and Invitation to Tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
The Contract will be awarded on the basis of the Most Economically Advantageous Tender with 80% : 20% cost:quality ratio.
The Council will then take forward the top scoring suppliers from each lot, with the total number of contracts awarded being the best value responses, including consideration of how much the Council can afford based on costs of the submissions and the total number of children who can be accommodated.
Further information can be found within the Invitation to Tender document.
- Shortlisting
- Selection Criteria & Exclusion grounds. Bidders are required to submit a Scottish Procurement Document (SPD). Please see Appendix 2 of the Invitation to Tender document for further information, including all requirements, selection and exclusion grounds.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Procedure involving negotiations
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Sept 2022, 12:49 BST
- Last source update
- 6 Jun 2023, 08:54 BST
- Authority reference
CT2867- FTS notice number
2023/S 000-015905- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037160Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
Contract will require reporting and open-book accounting.
Contract will contain requirements to deliver Community Benefits, as well as asking Tenderers to adopt the Scottish Government’s policy Fair Work First to public contracts, more details on each of the criteria can be found in Appendix 3 of the Invitation to Tender, along with links to further information.
Publisher note: Please see attached documentation for all information regarding this contract opportunity. PLEASE READ ALL DOCUMENTS THOROUGHLY BEFORE RESPONDING. (SC Ref:733756)
How it was run
Official notice- Submission deadline
- 23 Jan 2023, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
Timeline
14 Nov 2022 → 6 Jun 2023 · 3 dates- Next notice expected14 Nov 2022
- Submission deadline23 Jan 2023, 11:00 GMT
- Notice published6 Jun 2023, 08:54 BST
Notice history
6 events · 4 releases on Find a Tender · since 8 Dec 2022- Published value published: £885,0008 Dec 2022, 15:04 GMT
- Status changed to active8 Dec 2022, 15:04 GMT
- Procurement method changed8 Dec 2022, 15:04 GMT
- Deadline published: 16 Jan 2023, 11:00 GMT8 Dec 2022, 15:04 GMT
- Deadline moved to 23 Jan 2023, 11:00 GMT20 Dec 2022, 08:40 GMT+7 days · was 16 Jan 2023, 11:00 GMT
- Status changed to complete6 Jun 2023, 08:54 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 16 Jan 2023 | 23 Jan 2023 | +7 d |
Extension of one week to give providers more time to understand requirement.
Routine re-releases (4)
- 2022-09: 1 release · 29 Sept 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Low Support needs1 award | |||
| Barnardo's, Lothian Autistic SocietySME, The Action GroupSMEjoint award | £705,121 † | — | Awarded |
| Lot 2 · ‘Medium Support Needs’1 award | |||
| Capability Scotland, Lothian Autistic SocietySME, The Action GroupSMEjoint award | £2,822,640 † | — | Awarded |
| Lot 3 · ‘High Support Needs’1 award | |||
| The Yard Adventure Centre | £2,174,044 † | — | Awarded |
Contracts
Lot 3 ‘High Support Needs’ · The Yard Adventure Centre
- Signed
- 23 May 2023
- Value
- £2,174,044
- Status
- active
Lot 1: Low Support needs · Barnardo's, Lothian Autistic SocietySME, The Action GroupSME
- Signed
- 23 May 2023
- Value
- £705,121
- Status
- active
Lot 2 ‘Medium Support Needs’ · Capability Scotland, Lothian Autistic SocietySME, The Action GroupSME
- Signed
- 23 May 2023
- Value
- £2,822,640
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Low Support needs | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 2 · ‘Medium Support Needs’ | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 3 · ‘High Support Needs’ | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
5 commercial parties on the notice- Barnardo'sAwarded supplier
- Capability ScotlandAwarded supplier
- Lothian Autistic SocietyAwarded supplier
- The Action groupAwarded supplier
- The Yard Adventure CentreAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.