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Official procurement procedure

HMCTS Bulk Scanning and Off-Site Mailroom Service

Scanning services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Ministry of Justice: "HMCTS Bulk Scanning and Off-Site Mailroom Service". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityMinistry of JusticeScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Ministry of Justice
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Ministry of Justice. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.3Bids / Report
46.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 315 active published awards; 302 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityMinistry of Justice
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published1 May 2025, 13:03 BST
Last source update1 May 2025, 13:03 BST
Recurring procurementNot published
ClassificationScanning services
Delivery area
UK
OCIDocds-h6vhtk-050b59
What is being bought
The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data. Contract awarded for 2 years with 2 1 year extensions available.
What changed
From the official release history
  1. Status changed to complete
    1 May 2025, 13:03 BST
  2. Official notice release published
    1 May 2025, 13:03 BST
  3. Buyer information updated
    1 May 2025, 13:03 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    1 May 2025, 13:03 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 1 Mar 2025, 00:00 GMT · £9,000,000
Commercial outcome and competition
Awards
XBP Europe Ltd
Not published · Not published · active
Contracts
Bulk Scanning and Off-Site Mailroom Services
£9,000,000 · signed 1 Mar 2025, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Ministry of Justice

Contracting authority GB-FTS-6365
View buyer profile

  • Ministry of Justice
    buyer

    102 Petty France, London, UK, SW1H 9AJ
    HMCTSCommerical@justice.gov.uk
    +44 02033343555

  • Ministry of Justice
    reviewBody

    London

  • XBP Europe Ltd
    supplier

    01283512
    Baronsmede, The Avenue,, Egham, UK, TW20 9AB
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleCalled off in accordance with the terms and conditions of the London Procurement Partnership Digital Document Solutions (DDS) Framework.