HMCTS Bulk Scanning and Off-Site Mailroom Service

Official notice

Authority: Ministry of Justice (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: UK

Awarded value£9,000,000published contract · exc. VAT

Awarded 1 Mar 2025no call for competition

Awarded to Exela Technologies Limited

What is being bought

Published requirement description

The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services.

This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data.

Contract awarded for 2 years with 2 1 year extensions available.

CPV: Scanning services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: UK

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 1 May 2025, 13:03 BST
Last source update: 1 May 2025, 13:03 BST
FTS notice number: 2025/S 000-018408
Classification (CPV): Scanning services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-050b59 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Called off in accordance with the terms and conditions of the London Procurement Partnership Digital Document Solutions (DDS) Framework.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £9,000,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 1 Mar 2025

Awarded to	Value	Date	Status
Exela Technologies LimitedBulk Scanning and Off-Site Mailroom Services	£9,000,000 †	—	Awarded

Contracts

Bulk Scanning and Off-Site Mailroom Services · Exela Technologies Limited
Signed
1 Mar 2025
Value
£9,000,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Ministry of Justice

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 102 Petty France, London, UK, SW1H 9AJContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

XBP Europe LtdAwarded supplier01283512 Baronsmede, The Avenue,, Egham, UK, TW20 9AB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.