Highways Term Maintenance HM10 - Highway and Footway Maintenance

The work for HM10 - Highways and footway reactive maintenance will be at separate sites described in the Task Orders, located anywhere within the Metropolitan Borough of Sefton.

Anticipated works type to be undertaken under the proposed contract:

• Footway maintenance activities, including isolated repairs. Footway materials may include bituminous, p.c. flags, Southport tiles, blockwork, p.c kerbs and edgings. Adjustment of utilities covers and other ironworks may also be included.
• Carriageway maintenance activities, including isolated repairs, patching and reinstatement of road markings.
• Maintenance of Road Restraint systems
• Trial Pits within the highway boundary
• Out of Hours Call Out: After 1600 hours (Monday to Friday) and for the full 24-hour period on Saturdays, Sundays and Public Holidays the Authority operates a night security service. The Contactor shall provide out of hours call out during any Christmas Shutdown period. Any work required by the service, under this Contract, shall be issued verbally to the Contractors 'call out team(s)' who are required to attend site within 1 hour of the call being made.
• Assistance with Winter Gritting/Snow Clearance Operations: During periods of extreme weather, the Contractor may be instructed to provide sufficient operatives, vehicles and plant (as appropriate) to assist with daytime winter gritting/snow clearance operations on the highway network across the Borough
• Conduct regular, scheduled inspections and servicing of 3no pumps and associated systems, including confined space entry, ensuring all equipment is operating efficiently and in compliance with relevant regulations and standards
• Utility searches as and when required. Utility searches are carried out on a call-off basis. The Service Manager may instruct utility searches for specific locations or Task Orders. The Contractor does not assume any minimum volume of utility searches and no standing charge applies. Payment is made only for utility searches instructed and completed, valued using the relevant Price List item(s) and supported by the search request, search results and location reference.

The Service Manager may also instruct the Contractor to carry out the following additional activities:

• The repair or renewal of the existing highway and land drainage systems as required, including culverts, ditches, pipework, manholes, chambers, catchpits, outfalls and gullies.
• The construction of new highway and land drainage systems. The repair or renewal of the existing highway and land drainage systems as required, including culverts, ditches, pipework, manholes, chambers, catchpits, outfalls and gullies. The cleansing of the highway and land drainage system will be carried out by others but it may be necessary for the successful contractor/contractors to work with these others or provide their own equipment to support their operations. The work is generally for isolated repair/ replacement of highway drains and road gullies and/or for cleansing, bottoming and scything of lengths of selected ditches.
• Footway Reconstruction Schemes. Footway materials may include bituminous, p.c. flags, Southport tiles, blockwork, p.c kerbs and edgings. Adjustment of utilities covers and other ironworks may also be included.
• Carriageway Surfacing Schemes including full reconstruction, re-surfacing, planning and adjustment of ironworks and reinstatement of road markings.
• CCTV surveys of drainage and sewers
• Site testing, including but not limited to coring, skid resistance, surface texture, deflection/structural testing, density and compaction testing, drainage/permeability checks, retro reflectivity testing, adhesion (pull out testing) testing and other surface or material tests.

The Council has not undertaken preliminary market engagement in accordance with Sections 16 and 17 of the Procurement Act 2023, having assessed that it was not required for the nature and scope of this procurement.

The Contract will be tendered using the open procedure under the Procurement Act 2023. It is proposed to procure a 8-year contract, consisting of an initial 5-year period followed by a maximum of 3 x 1-year extensions which will be offered following a satisfactory performance review (in line with agreed KPI's),

The Council is open to considering innovative methods of delivery including partnerships between suppliers.

The Council will use Key Performance Indicators to monitor the successful bidder's performance throughout the duration of the contract. The performance of the contractor will be used to determine whether an extension is offered at the end of the initial 5-year period.

Participation in this tendering process which seeks to result in securing one contractor to provide the necessary Highway and Footway Maintenance (HM10) - Highways and footway reactive maintenance services, in no way guarantees the successful tenderer any given volume of work over the duration of the contract period.