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Published 7 Nov 2023, 11:54 GMT

Official UK procurement notice

HFL Education - Finance, Accounting and Management Information Systems Framework Agreement

Official notice

Authority: Herts for Learning Limited (Public body)

Framework agreement8 lotsGoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: UK
Framework ceiling (notional)£15,000,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 7 Dec 2023awarded 13 Feb 2024
Lots 8see the lot list below

What is being bought8 lots · detail below

Published requirement description

This Multi-Lot, Multi Supplier Framework Agreement is for Finance, Budgeting and Accounting Systems as well as Management Information Systems to be provided for Schools, Academy Trusts and Education Settings, offering a full range of functions that enable school leaders and staff to manage their settings effectively and efficiently.With regard to Finance, Budgeting and Accounting Systems the Framework aspires to provide a broad range of functionality giving schools control over their finances, from funding, income, expenditure, and capital. Core functionality must meet the DfE defined Common Basic Data Set (see functionality section with the specification) as a minimum.With regard to Management Information Systems the Framework aspires to provide a cloud based MIS solution where the definition of such is that "the entire MIS system is hosted offsite and accessible via any web-enabled device from any location at any time".

CPV: Accounting system · Software package and information systems

How this framework works

From the published notice
Places
up to 24 suppliers · 2 bids on the busiest of 8 lots (0.1 per place) · 2 appointed

Lots and requirements (8)Procurement structure

8 lots · all with a published value

Every one of these 8 lots carries the same published figure, £1,875,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Cloud Based MIS and FS Solution for a Maintained Primary Phase SettingAwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months each.Variant bids: not allowed
48000000 Software package and information systems
Lot #2Cloud based MIS and FS solution for a primary phase academy setting.AwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months each.Variant bids: not allowed
48000000 Software package and information systems
Lot #3Cloud based MIS and FS solution for a maintained secondary phase settingAwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months eachVariant bids: not allowed
48000000 Software package and information systems
Lot #4Cloud based MIS and FS solution for a secondary phase academy setting.AwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months eachVariant bids: not allowed
48000000 Software package and information systems
Lot #5Cloud based MIS and FS solution for MATSAwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months each.Variant bids: not allowed
48000000 Software package and information systems
Lot #6Cloud based FS solution for Single Academy Trusts across primary and sec- ondary phase settingsAwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months each.Variant bids: not allowed
48444000 Accounting system
Lot #7Cloud based FS solution for Multi Academy Trusts across primary and sec- ondary phase settingsAwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months each.Variant bids: not allowed
48444000 Accounting system
Lot #8Cloud based FS solution for maintained primary and secondary phase set- tingsAwardedRenewalceiling above
Delivery: UK
Extensions: Initial period of 2 years with option to extend twice for a further 12 months each.Variant bids: not allowed
48444000 Accounting system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “HFL Education - Finance, Accounting and Management Information Systems…” is a framework: the contest is a place on its panel, up to 24 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
7 Nov 2023, 11:54 GMT
Last source update
13 Feb 2024, 15:01 GMT
Award evaluation window
7 Dec 2023 – …
Authority reference
INT-HFL007
FTS notice number
2024/S 000-004817
Classification (CPV)
Accounting systemSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-041666 Find a Tender

How it was run

Official notice
Appointment period ends
7 Dec 2023, 14:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
7 Dec 2023, 14:01 GMT

Timeline

7 Dec 2023 → 13 Feb 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Dec 2023, 14:00 GMT
  2. Bids opened
    7 Dec 2023, 14:01 GMT
  3. Notice published
    13 Feb 2024, 15:01 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Feb 2024, 15:01 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 2busiest of 8 lots
Contracts signed 8latest 13 Feb 2024

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 8 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 004817-2024-1-1

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

  • Contract 004817-2024-1-2

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

  • Contract 004817-2024-1-3

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

  • Contract 004817-2024-1-4

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

  • Contract 004817-2024-1-5

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

  • Contract 004817-2024-1-6

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

  • Contract 004817-2024-1-7

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

  • Contract 004817-2024-1-8

    Signed
    13 Feb 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cloud Based MIS and FS Solution for a Maintained Primary Phase Setting2bids · 2 electronic0——
2 · Cloud based MIS and FS solution for a primary phase academy setting.1bids · 1 electronic0——
3 · Cloud based MIS and FS solution for a maintained secondary phase setting2bids · 2 electronic0——
4 · Cloud based MIS and FS solution for a secondary phase academy setting.1bids · 1 electronic0——
5 · Cloud based MIS and FS solution for MATS1bids · 1 electronic0——
6 · Cloud based FS solution for Single Academy Trusts across primary and sec- ondary phase settings1bids · 1 electronic0——
7 · Cloud based FS solution for Multi Academy Trusts across primary and sec- ondary phase settings1bids · 1 electronic0——
8 · Cloud based FS solution for maintained primary and secondary phase set- tings2bids · 2 electronic0——

Contracting authority & participating public bodies

Herts for Learning Ltd

Contracting authorityPublic bodyBody governed by public lawEducation Robertson House, Six Hills Way, Stevenage, East of England, SG1 2FQContact name, email Published organisation website ↗

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria