Find a TenderAwardedContract details notice

Published 22 May 2025, 11:42 BST

Official UK procurement notice

Heritage Schools Award Hub (NP 288)

Official notice

Authority: Historic England (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Delivery location not published

Published estimate£35,000£42,000 inc. VAT6.4% below final estimate

Submissions closed 16 Jun 2025awarded 4 Jul 2025

Awarded to Candle Learning Ltd

Contract term 7 moends 1 Apr 2026 · up to 1 Apr 2028 with extensions · starts 14 Sept 2025

What is being bought

Published requirement description

The project is to develop and enhance the existing Heritage Awards Hub including design, build and hosting for schools to apply for the Heritage Schools Award. The development and enhancement of the Heritage Schools Award Hub will enable teachers to submit evidence, in a variety of file formats, to meet the criteria to gain a Heritage Schools Award. It will also provide them with access to resources and guidance to meet the criteria for the award. The hub will provide the Heritage Schools team with a platform for assessing awards submissions.

Contract start date: 14.07.2025 Contract End date: 31.03.2026 with possible extension for ongoing hosting, support and maintenance to from 01.04.2026 to 31.03.2027and from 01.04.2027 to 31.03.2028 to be reviewed annually.

CPV: IT services: consulting, software development, Internet and support · Information systems and servers

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 7 moSMEPublished value£35,000

Contract period: 14 Sept 2025 – 1 Apr 2026 (7 mo) · up to 1 Apr 2028 with extensionsValue: £35,000 exc. VAT · £42,000 inc. VAT

Eligibility: SME eligible

Extensions: There is the option of two one year extensions. Year 1 01/04/2026 - 31/03/2027 Year 2 01/04/2027 - 31/03/2028

48800000 Information systems and servers 72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: For this tender, Award, will be based on MEAT - Most Economically Advantageous Tender. Price Weighting: 35 % Quality Weighting 65 %

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 22 May 2025, 11:42 BST
Last source update: 7 Jul 2025, 17:05 BST
Authority reference: P/REF 00000409 (NP 288)
FTS notice number: 2025/S 000-024638
Latest notice: Contract details notice (UK7)
Classification (CPV): IT services: consulting, software development, Internet and supportInformation systems and servers
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-051d1d Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 16 Jun 2025, 11:00 BST
Clarification deadline: 11 Jun 2025, 18:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Please see the relevant documentation, ask clarification questions and submit your Tenders via our procurement portal:

in-tendhost.co.uk/historicengland/aspx… ↗

Timeline

22 May 2025 → 14 Sept 2025 · 5 dates

Tender notice published
22 May 2025, 11:42 BST
Clarification questions by
11 Jun 2025, 18:00 BST
Submission deadline
16 Jun 2025, 11:00 BST
Latest notice published
7 Jul 2025, 17:05 BST
Contract starts
14 Sept 2025

Notice history

3 events · 2 releases on Find a Tender · since 22 May 2025

Tender notice published
22 May 2025, 11:42 BST
UK4
Contract details notice published
7 Jul 2025, 17:05 BST
UK7
Status changed to complete
7 Jul 2025, 17:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £32,7601 contract inc. VAT; no net value published

Contracts signed 1latest 4 Jul 2025

Awarded to	Value	Date	Status
Candle Learning Ltd	£32,760 inc. VAT †	—	Awarded

Contracts

Heritage Schools Award Hub · Candle Learning Ltd
Signed
4 Jul 2025
Value
£32,760 inc. VAT
Period
14 Jul 2025 – 1 Apr 2026 · up to 1 Apr 2028 with extensions
Status
active
Extensions
Possible extension for maintenance and support from 01/04/2026 to 31/03/2027 and from 01/04/2027 to 31/03/2028.

Contracting authority & participating public bodies

Historic England

Contracting authorityPublic authority - sub-central government GB-PPON: PXLY-5862-RMML The Engine House, Swindon, South West, SN22EHContact email

Bidders & participating suppliers

1 commercial party on the notice

Candle Learning LtdAwarded supplier Bank House, Leeds, Yorkshire & Humber, LS1 2HLContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractPDFPlease access our documentation via the electronic tendering portal: https://in-tendhost.co.uk/historicengland/aspx/Home

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Jul 2025, 17:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 May 2025, 11:42 BST