Official UK procurement notice
Heritage Hub Project · UK public procurement notice
Authority: Historic Environment Scotland
What is being bought
Published requirement descriptionThe Heritage Hub project seeks to maximise the value of our information for our internal and extenal users. Heritage Hub is not simply a technology solution. We are looking to transform the way our people, customers and citizens access the myriad of data sets we have available and to transform how people access HES digitally. We are looking for a partner who will help us develop this enhanced experience and implement the technology to support Heritage Hub. Access to our data is spread across a large number of sites and hosted in a number of back-end systems making it difficult to find all that we hold on any given historic place or subject. The data we hold is not easily searched from any single location, and it is difficult to search and navigate, with the same place or subject often called different names. Heritage Hub will be a user-centred project, focusing on joining and presenting all of our information in one place, in a way that is easy to use. The Digital Experience Platform will allow us to bring many of our services together, increase access and provide users (internal and external) an end-to-end journey in one place. It is not expected that these back-end systems will be replaced within the scope of this work
CPV: Information technology services
The lotProcurement structure
single lot · no lot value publishedLot #1The Heritage Hub Project seeks to maximise the value of information for our internal…Awarded
The Heritage Hub Project seeks to maximise the value of information for our internal and external users. Extensive research has found that our users love our information but often struggle to find and understand it. Access to our data is spread across a large number of sites and hosted in a number of back-end systems making it difficult to find all that we hold on any given historic place or subject. The data we hold is not easily searched from any single location, and it is difficult to search and navigate, with the same place or subject often called different names. Heritage Hub will be a user-centred project, focusing on joining and presenting all of our information in one place, in a way that is easy to use. The Digital Experience Platform will allow us to bring many of our services together, increase access and provide users (internal and external) an end-to-end journey in one place. It is not expected that these back-end systems will be replaced within the scope of this work.
Heritage Hub is not simply a technology solution. We are looking to transform the way our people, customers and citizens access the myriad of data sets we have available and to transform how people access HES digitally. We are looking for a partner who will help us develop this enhanced experience and implement the technology to support Heritage Hub.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 80%
- Cost: 20%
Published award criteria (2)
- Quality: 80
- Cost: 20
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: It is a requirement of this contract that tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Professional Risk Indemnity Insurance - GDP 3 Million Employers (compulsory) Liabi… - Technical & professional ability
Bidders will be required to provide examples that demonstrate they have the relevant experience to deliver all the requirements as describe in this notice and tender documents.
Examples as a minimum must include the following information:
Business (30% score) - The core of Heritage Hub is to consume data from multiple sources and present it in a way that works for our users. Demonstrate how you would go about undertaking this task, and provide examples websites where you have done something similar?
Technology (30% Score)- Heritage Hub will look to deliver a website on a modern digital platform underpinned by business data sources. Can you provide practical examples and experience of the technical challenges - particularly around data – in this type of scenario and the approaches you took to achieve outcomes?
Support (20% Score) - Demonstrate your experience and ability to support a service outside office hours (Monday to Friday 8:00 to 18:00).
Information Governance (20% score) - Information Governance (Information Security, Data Protection and Records Management) is a key requirement for HES. Can you demonstrate your experience of both the Information / Cyber Security standards and certificates that your organisation and people hold and maintain, and separately, examples of how you have developed systems and delivered similar projects that had to meet Information Governance requirements such as complying with the GDPR, Public Records Scotland Act, Cyber Essentials Plus, PCI…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Aug 2021, 09:05 BST
- Last source update
- 31 May 2023, 08:40 BST
- Award evaluation window
- 6 Oct 2021 – …
- Authority reference
HES/C/4110- FTS notice number
2023/S 000-015322- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d107Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:733835)
How it was run
Official notice- Submission deadline
- 19 Oct 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
20 Sept 2021 → 31 May 2023 · 4 dates- Next notice expected20 Sept 2021, 00:00 BST
- Submission deadline19 Oct 2021, 12:00 BST
- Invitations to tender expected11 Nov 2021
- Notice published31 May 2023, 08:40 BST
Notice history
4 events · 3 releases on Find a Tender · since 20 Sept 2021- Status changed to active20 Sept 2021, 08:55 BST
- Procurement method changed20 Sept 2021, 08:55 BST
- Deadline published: 19 Oct 2021, 12:00 BST20 Sept 2021, 08:55 BST
- Status changed to complete31 May 2023, 08:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Manifesto Digital Limited | £1,751,000 † | — | Awarded |
Contracts
Contract 015322-2023-HES/C/4110-1 · Manifesto Digital Limited
- Signed
- 1 Jun 2022
- Value
- £1,751,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court & Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- TPXimpact Experience LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.