Official UK procurement notice
Provision of a Fleet Maintenance Service
Authority: South Ayrshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionSouth Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following:
All Repairs;
Services;
MOT’s;
Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles;
24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.
- Recurrence: Circa June 2029.
CPV: Fleet management, repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Light Commercial Vehicles and Cars (LCV’s and Cars)AwardedRenewal
Lot #2Heavy Goods Vehicles, Buses, and Refuse Collection Vehicles (HGV’s, Buses and RCVs)AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
All Lots – All services must be carried out by appropriately qualified and trained personnel, and in accordance with all relevant statutes and other legislative requirements, the provisions and requirements of the Contract, and good industry practice. Evidence of qualifications and training will be required.
Lot 2 – HGVs, Buses and RCVs – Technicians and their workshop must be Institute of Road Transport Engineers (IRTEC) accredited. Evidence of this accreditation will be required. Tenderers that do not have these accreditations must ensure they are obtained within 3 months of the contract award date.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Circa June 2029.
- First published
- 23 Aug 2024, 14:57 BST
- Last source update
- 18 Dec 2024, 11:02 GMT
- Award evaluation window
- 27 Sept 2024 – …
- FTS notice number
2024/S 000-040727- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0493b2Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please refer to Procurement documents
Publisher note: Please refer to Procurement documents (SC Ref:786197)
How it was run
Official notice- Submission deadline
- 27 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 27 Sept 2024, 12:00 BST
Timeline
27 Sept 2024 → 18 Dec 2024 · 3 dates- Submission deadline27 Sept 2024, 12:00 BST
- Bids opened27 Sept 2024, 12:00 BST
- Notice published18 Dec 2024, 11:02 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Dec 2024, 11:02 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Light Commercial Vehicles and Cars (LCV’s and Cars)1 award | |||
| Motus CommercialsSME | £4,027,500 † | — | Awarded |
| Lot 2 · Heavy Goods Vehicles, Buses, and Refuse Collection Vehicles (HGV’s, Buses and RCVs)1 award | |||
| Motus CommercialsSME | £4,027,500 † | — | Awarded |
Contracts
Light Commercial Vehicles and Cars (LCV’s and Cars) · Motus CommercialsSME
- Signed
- 10 Dec 2024
- Value
- £4,027,500
- Status
- active
Heavy Goods Vehicles, Buses, and Refuse Collection Vehicles (HGV’s, Buses and RCVs) · Motus CommercialsSME
- Signed
- 10 Dec 2024
- Value
- £4,027,500
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Light Commercial Vehicles and Cars (LCV’s and Cars) | 4bids · 4 electronic | 4 | — | — |
| 2 · Heavy Goods Vehicles, Buses, and Refuse Collection Vehicles (HGV’s, Buses and RCVs) | 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ayr Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- MOTUS CommercialsAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria