Official UK procurement notice
Heavy Engineering Maintenance Framework Agreement (for Services up to GBP 250k excluding VAT)
Authority: Lothian Health Board
What is being bought
Published requirement descriptionNHS Lothian wishes to create a framework to appoint suitable suppliers capable of providing heavy engineering related services as per the ITT documents.
CPV: Architectural, construction, engineering and inspection services · Heating engineering services for buildings · Installation services of steam generators · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of mechanical building installations · Vessel repair services
How this framework works
From the published notice- Places
- up to 6 suppliers · 3 bids received (0.5 per place) · 3 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1NHS Lothian wishes to create a framework for heavy engineering services as further…Awarded
NHS Lothian wishes to create a framework for heavy engineering services as further described within the ITT and Specification.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 50%
- Cost: 50%
Published award criteria (2)
- Quality: 50
- Cost: 50
- Suitability
NHS has adopted Safe Contractor. The successful bidder must be Safe Contractor registered or equivalent.
- Economic & financial standing
[4B1.2] Provide average yearly turnover for the past 3 years.
[4B5b] - Employer's (Compulsory) Liability Insurance of 5 million GBP
[4B5c] - Public Liability Insurance of 5 million GBP
[4B5c] - Professional Indemnity Liability Insurance of 5 million GBP
- Technical & professional ability
4C1.2 Bidders must provide two examples of services carried out during the past three years that demonstrate experience to deliver the services described in part II.2.4 of the Contract Notice and the ITT, and in particular:
- a similarly complex estate; &
- with similar heavy engineering needs.
Examples should demonstrate experience of non-reactive maintenance. Bidders’ examples should include the following details:
- Detailed description and location of the service.
- Value of the contract/service
- Contract period
- Complexity of estate managed
- Details of multi/complex stakeholder engagement
- Contact details of a reference (this may be used for information purposes only)
This is a pass/fail question, if relevant previous experience and correct level of service is not demonstrated this may result in your tender
being rejected.
[4D1] Quality Management. The Bidder must have the following:
A documented process for ensuring that quality management is effective in educing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.
Health and Safe…
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Heavy Engineering Maintenance Framework Agreement (for Services up to…” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Oct 2024, 10:10 BST
- Last source update
- 14 Oct 2025, 11:18 BST
- Award evaluation window
- 4 Nov 2024 – …
- Authority reference
LR3-117-2024- FTS notice number
2025/S 000-065093- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a4e5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Objective criteria for ensuring the selection of suitably qualified candidates: This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the SPD Guidance document attached to this project in PCS-T. We will apply a single stage process: Pre-Qualification via the SPD. The SPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. Bidders must pass the the SPD minimum Standards in SPD. (SC Ref:813021)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=d949470c-7837-45a6-9635-7f3a4dad15a0&_ncp=1727095487491.12202-1 ↗
- Appointment period ends
- 4 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 4 Nov 2024, 12:00 GMT
Timeline
4 Nov 2024 → 14 Oct 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 Nov 2024, 12:00 GMT
- Bids opened4 Nov 2024, 12:00 GMT
- Notice published376 days ago14 Oct 2025, 11:18 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Oct 2025, 11:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 065093-2025-LR3-117-2024-1
- Signed
- 9 Dec 2024
- Value
- £300,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- James Ramsay (Glasgow) LtdFramework contractor
- Normand and ThomsonFramework contractor
- SMEATON SERVICES FIFE LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.