Official UK procurement notice
Health and Safety Management System
Authority: Torbay Council (Local council)
What is being bought
Published requirement descriptionHealth and Safety Management System, encompassing the following key elements:
- Accidents and Incident Management;
- Risk and Risk Assessments;
- Audit/Inspection; and
- Training and Competencies
CPV: Industry specific software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1Contract awarded to SHE Assure for a Health & Safety Management System commenced on…
Contract awarded to SHE Assure for a Health & Safety Management System commenced on the 22 May 2019. During 2023, SHE Assure rebranded to Evotix and a Change Control Notice was issued. Original contract awarded for £164k, however, during the initial term, additional services were purchased in line with the permitted modifications under the contract - total spend years one to five £181k. This VEAT notice is to inform the market that we are using the extension permitted within the contract, up to a total of five years. The extension will come into effect on 22 May 2024, with an end date 21 May 2029.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Feb 2024, 16:13 GMT
- Last source update
- 6 Feb 2024, 16:13 GMT
- Authority reference
DN707668- FTS notice number
2024/S 000-003941- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0437aeFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The current contract with the Supplier supports an extension. Due to the additional services added to the contract during the initial term, in taking the extension the total value of the contract will be above threshold and the original contract was procured via a below threshold tender process. The Council requires ongoing use of the system for the full term of the contract as use is now embedded across the Council. Introducing a new system would have significant financial and resource implications for the Council and could result in a detrimental impact on the Council's ability to effectively manage health and safety across the organisation. The Council will be retendering the system at the end of the full term of the contract and will be able to implement any new arrangements in a properly planned and co-ordinated manner.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- EvotixAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.