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Official procurement procedure

Health and Safety Management System

Industry specific software package
Software package and information systems
South West (UKK42)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Torbay Council: "Health and Safety Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTorbay CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Torbay Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Torbay Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityTorbay Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published6 Feb 2024, 16:13 GMT
Last source update6 Feb 2024, 16:13 GMT
Recurring procurementNot published
ClassificationIndustry specific software package, Software package and information systems
Delivery area
South West (UKK42)
OCIDocds-h6vhtk-0437ae
What is being bought
Health and Safety Management System, encompassing the following key elements: • Accidents and Incident Management; • Risk and Risk Assessments; • Audit/Inspection; and • Training and Competencies
What changed
From the official release history
  1. Status changed to complete
    6 Feb 2024, 16:13 GMT
  2. Official notice release published
    6 Feb 2024, 16:13 GMT
  3. Buyer information updated
    6 Feb 2024, 16:13 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    Contract awarded to SHE Assure for a Health & Safety Management System commenced on the 22 May 2019. During 2023, SHE Assure rebranded to Evotix and a Change Control Notice was issued. Original contract awarded for £164k, however, during the initial term, additional services were purchased in line with the permitted modifications under the contract - total spend years one to five £181k. This VEAT notice is to inform the market that we are using the extension permitted within the contract, up to a total of five years. The extension will come into effect on 22 May 2024, with an end date 21 May 2029.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    6 Feb 2024, 16:13 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 22 May 2019, 00:00 BST · £297,368
Commercial outcome and competition
Awards
Evotix
Not published · Not published · active
Contracts
Health and Safety Management System
£297,368 · signed 22 May 2019, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Torbay Council

Contracting authority GB-FTS-104495
View buyer profile

  • Torbay Council
    buyer

    2nd Floor North, Tor Hill House, Torquay, UKK42, TQ1 3DR
    joanne.read@torbay.gov.uk
    +44 1803207319

  • Evotix
    supplier

    Prism House, East Kilbride, UKK42, G75 0QF

  • Royal Courts of Justice
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe current contract with the Supplier supports an extension. Due to the additional services added to the contract during the initial term, in taking the extension the total value of the contract will be above threshold and the original contract was procured via a below threshold tender process. The Council requires ongoing use of the system for the full term of the contract as use is now embedded across the Council. Introducing a new system would have significant financial and resource implications for the Council and could result in a detrimental impact on the Council's ability to effectively manage health and safety across the organisation. The Council will be retendering the system at the end of the full term of the contract and will be able to implement any new arrangements in a properly planned and co-ordinated manner.