Official UK procurement notice
HCC Nov 2022 - Framework Agreement for the Supply of Clay and Modelling Materials
Authority: Hertfordshire County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionHerts FullStop (trading arm of Hertfordshire County Council) as the Contracting Authority, acting on behalf of themselves and the Participant (Hampshire County Council) went out to procurement to establish a Framework Agreement for the supply of Clay and Modelling Materials. This Framework Agreement has now been awarded.This is an Award Notice and this opportunity has now closed. Please see Section V (Award of Contract) for further details. The awarded value is for both Lots.
CPV: Clay · Handicraft and art supplies
How this framework works
From the published notice- Bids received
- 3 bids on the busiest of 2 lots · 3 suppliers appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £372,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Modelling Clay and DoughCancelledRenewalceiling above
This is an Award Notice and this opportunity has now closed. Please see Section V (Award of Contract) for further details. Herts FullStop (HFS), the trading arm of Hertfordshire County Council was the lead Authority acting on behalf of the Participating Authorities to establish a Framework Agreement for the Supply of Clay and Modelling Materials. The Framework Agreement will be awarded for an initial term of four years with no option to extend.
Lot #2Modelling AccessoriesCancelledRenewalceiling above
This is an Award Notice and this opportunity has now closed. Please see Section V (Award of Contract) for further details. Herts FullStop (HFS), the trading arm of Hertfordshire County Council was the lead Authority acting on behalf of the Participating Authorities to establish a Framework Agreement for the Supply of Clay and Modelling Materials. The Framework Agreement will be awarded for an initial term of four years with no option to extend.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “HCC Nov 2022 - Framework Agreement for the Supply of Clay and…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 15 Nov 2022, 14:27 GMT
- Last source update
- 4 Apr 2023, 15:46 BST
- Award evaluation window
- 16 Dec 2022 – …
- Authority reference
HCC2214039- FTS notice number
2023/S 000-009836- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0384a0Find a Tender
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
Publisher note: Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: [email protected] or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 16 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 16 Dec 2022, 12:00 GMT
Timeline
16 Dec 2022 → 4 Apr 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown16 Dec 2022, 12:00 GMT
- Bids opened16 Dec 2022, 12:00 GMT
- Notice published4 Apr 2023, 15:46 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Apr 2023, 15:46 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £372,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Modelling Accessories
- Signed
- 23 Mar 2023
- Value
- ceiling above
- Status
- active
Modelling Clay & Dough
- Signed
- 21 Mar 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Modelling Clay and Dough | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 2 · Modelling Accessories | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Chief Legal Officer, Hertfordshire County CouncilReview contact point
- High Court, Royal Court of JusticeMediation body
- High Court, Royal Courts of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Artstraws Ltd Framework contractor
- Artstraws Ltd Framework contractor
- Daler Rowney Ltd Framework contractor
- Major Brushes Ltd Framework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria