Official UK procurement notice
HCC - 10/25 - PROVISION AND MAINTENANCE OF NHS HEALTH CHECKS SOFTWARE
Authority: Hertfordshire County Council (Local council)
What is being bought
Published requirement descriptionHertfordshire County Council has awarded the procurement for the Provision of Maintenance of NHS Health Checks Software
to Prescribing Services Ltd.
The Contract Period is for a core two (2) years with the option to extend for up to two (2) further years.
The Estimated total contract value of £144000 is VAT inclusive
This is an award notice, and this opportunity is now closed.
- How the procedure runs: The Council will procure this contract using the Competitive Flexible Procedure as defined in the Procurement Act 2023, which will allow us to run a multistage procurement process, the process will be in 2 Stages as follows: Stage 1 - Tenderers will complete the Response Document (including the pricing schedule) and submit in line with the deadlines outlined in section 2 of the Instructions to Tenderers document. All Tenderers are required to pass Part 1 (Qualification)(Bid forms 1 - 4) and Part 2 (Selection) (Bid Forms 5 – 8) before proceeding to be evaluated and moderated at Part 3 – Award Criteria. Stage 2 - The top three Tenderers based on scores from Bid Forms 9 to 11 (Part 3 - Award Criteria) will advance to Stage 2, where they will be invited to demonstrate their system. Tenderers should be aware that the Council may raise clarifications based on your quality response before the top scoring Tenderers are invited to Stage 2. Once Stage 2 is completed, the Council will collate all scores for stages 1 and 2 and the Council will award the Contract to the highest scoring organisation in terms of the stated award criteria. Full details of the requirement and context of the procurement can be found in the Service Specification which is in Schedule 1 of the Contract Document. For the full breakdown of the award criteria please refer to the Instructions to Tenderers document (Section 4)
CPV: Computer-related services · IT services: consulting, software development, Internet and support · Miscellaneous software package and computer systems · Software package and information systems
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Please refer to Section 4 of the Instructions to Tenderers for a full breakdown of the Award Criteria Stage 1 - Part 1 and 2 consists of Pass/Fail criteria as listed in Section 4 Table A of the Instructions to Tenderers Stage 1 - Part 3 - Award Part 3A - Price Tier 1 - Fixed Prices: Total Tender Price (Overall Price) - 40% Part 3B - Quality Tier 1 - Project Delivery - 30% Tier 1 - Specific Requirements - 15% The top 3 Scoring Tenderers based on scores from Bid Forms 9-11 (Stage 1, part 3) will advance to Stage 2. Stage 2 Tier 1 - Presentation/Demonstration - 15% Non Scored - Mobilisation
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Mar 2025, 13:29 GMT
- Last source update
- 11 Sept 2026, 16:22 BST
- Award evaluation window
- Submission end – 9 Feb 2026
- Authority reference
HCC2516527- FTS notice number
2025/S 000-063056- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f86bFind a Tender- Contract terms summary
Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of Contract. Payment will normally be made within thirty (30) days of receipt of a correct invoice
- How it runs
The Council will procure this contract using the Competitive Flexible Procedure as defined in the Procurement Act 2023, which will allow us to run a multistage procurement process, the process will be in 2 Stages as follows:
Stage 1 - Tenderers will complete the Response Document (including the pricing schedule) and submit in line with the deadlines outlined in section 2 of the Instructions to Tenderers document. All Tenderers are required to pass Part 1 (Qualification)(Bid forms 1 - 4) and Part 2 (Selection) (Bid Forms 5 – 8) before proceeding to be evaluated and moderated at Part 3 – Award Criteria.
Stage 2 - The top three Tenderers based on scores from Bid Forms 9 to 11 (Part 3 - Award Criteria) will advance to Stage 2, where they will be invited to demonstrate their system.
Tenderers should be aware that the Council may raise clarifications based on your quality response before the top scoring Tenderers are invited to Stage 2.
Once Stage 2 is completed, the Council will collate all scores for stages 1 and 2 and the Council will award the Contract to the highest scoring organisation in terms of the stated award criteria.
Full details of the requirement and context of the procurement can be found in the Service Specification which is in Schedule 1 of the Contract Document.
For the full breakdown of the award criteria please refer to the Instructions to Tenderers document (Section 4)
- Risks
The Contract will be based on the Council’s standard terms. There are no known immediate risks to performance during the initial fixed term of this contract. However, a key strategic risk relates to potential future policy changes surrounding devolution and governance arrangements. Such changes could directly affect the structure, scope, or continuation of the contract beyond the fixed term. While no decisions have been made at this stage, the contracting authority is actively monitoring the evolving landscape. Suppliers should be aware that any resulting implications will be managed in accordance with applicable legislation and clear communication will be provided should any material change arise. Such changes will be agreed between both parties in writing with a variation.
How it was run
Official notice- Submission deadline
- 28 Nov 2025, 12:00 GMT
- Clarification deadline
- 7 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
25 Mar 2025 → 11 Sept 2026 · 11 dates- Planning notice published25 Mar 2025, 13:29 GMT
- Market engagement22 Apr 2025, 23:59 BST
To access the PME documentation please visit the Council’s e-tendering system Supply Hertfordshire, run by Intend at in-tendhost.co.uk/supplyhertfordshire ↗ and follow the on-screen guidance.
To participate in this PME, organisations must return their completed Supplier Questionnaire (Appendix A of the PME Document), together with any supporting documents, through the Correspondence area of the project on Supply Hertfordshire by the return deadline of 12.00 Noon on 22 April 2025, as per the PME documentation and e-tendering system. Supplier Questionnaires received after the deadline may not be reviewed at the Council’s sole discretion.
Please make sure that you have submitted your Supplier Questionnaire following the instructions within the PME documentation and e-tendering system. The Council will not be held accountable for any errors made by an organisation in submitting their Supplier Questionnaire.
If you are experiencing problems with the Supply Hertfordshire website, In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: [email protected] or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.
Participation in the PME will be at each organisation’s own cost. No expense in responding to this PME will be reimbursed by the Council.
- Next notice expected20 Aug 2025, 00:59 BST
- Tender notice published384 days ago7 Oct 2025, 18:09 BST
- Clarification questions by353 days ago7 Nov 2025, 12:00 GMT
- Submission deadline332 days ago28 Nov 2025, 12:00 GMT
- Assessment summaries sent267 days ago2 Feb 2026
- Award decision expected by259 days ago9 Feb 2026, 23:59 GMT
- Standstill ends252 days ago16 Feb 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
- Latest notice published45 days ago11 Sept 2026, 16:22 BST
Notice history
12 events · 5 releases on Find a Tender · since 25 Mar 2025- Preliminary market engagement notice published25 Mar 2025, 13:29 GMTUK2
- Preliminary market engagement notice published25 Mar 2025, 13:47 GMTUK2
- Tender notice published7 Oct 2025, 18:09 BSTUK4
- Published value published: £240,0007 Oct 2025, 18:09 BST
- Status changed to active7 Oct 2025, 18:09 BST
- Procurement method changed7 Oct 2025, 18:09 BST
- Deadline published: 28 Nov 2025, 12:00 GMT7 Oct 2025, 18:09 BST
- Contract award notice published5 Feb 2026, 11:57 GMTUK6
- Status changed to complete5 Feb 2026, 11:57 GMT
- Contract signature expected14 Mar 2026, 23:59 GMTscheduled
- Contract details notice published11 Sept 2026, 16:22 BSTUK7
- Procurement method changed11 Sept 2026, 16:22 BST
Published amendments (1)
Contract End Date, Contract Extension End Date and Engagement Deadline all changed to UTC +1 to account for British Summer Time.
Routine re-releases (5)
- 2025-03: 2 releases · 25 Mar 2025, 25 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Prescribing Services LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The Contract Period for this Contract is an initial period of 2 years with the option to extend up to a further 2 years. · Options: The Council reserves the right to purchase additional modules/functionality that either provides benefit to the Council and or ensures the system is up to date and relevant to the Service needs | £144,000 inc. VAT | 2 Feb 2026 | Awarded |
Contracts
Contract 1 · Prescribing Services LtdSME
- Signed
- 12 Mar 2026
- Value
- £144,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- The Contract Period for this Contract is an initial period of 2 years with the option to extend up to a further 2 years.
- Options
- The Council reserves the right to purchase additional modules/functionality that either provides benefit to the Council and or ensures the system is up to date and relevant to the Service needs
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Prescribing Services LtdAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the full set of documentation relating to this tender opportunity
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender