Official UK procurement notice
HCC - 07/25 - Provision of Management of the Holiday Activity and Food Programme
Authority: Hertfordshire County Council (Local council)
What is being bought
Published requirement descriptionHertfordshire County Council went out to Procurement for the Provision of Management of the Holiday Activity and Food Programme. This is a UK7 Contract Details Notice and this opportunity has now closed.
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,157,280
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price - 30%
- Quality - 70%
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Jul 2025, 16:53 BST
- Last source update
- 15 Jan 2026, 09:15 GMT
- Award evaluation window
- Submission end – 6 Oct 2025
- Authority reference
HCC2516926- FTS notice number
2025/S 000-041099- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0561a5Find a Tender- Contract terms summary
Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of Contract. Payment will normally be made within thirty (30) days of receipt of a correct invoice.
- Risks
The Contract will be based on the Council's standard terms. There are no known immediate risks to performance during the initial two-year fixed term of this contract. However, a key strategic risk relates to potential future policy changes surrounding devolution and governance arrangements. Such changes could directly affect the structure, scope, or continuation of the contract beyond the fixed term. While no decisions have been made at this stage, the contracting authority is actively monitoring the evolving landscape. Suppliers should be aware that any resulting implications will be managed in accordance with applicable legislation and clear communication will be provided should any material change arise. Such changes will be agreed between both parties in writing with a variation.
How it was run
Official notice- Submission deadline
- 15 Aug 2025, 12:00 BST
- Clarification deadline
- 1 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Jul 2025 → 15 Jan 2026 · 8 dates- Tender notice published17 Jul 2025, 16:53 BST
- Clarification questions by1 Aug 2025, 12:00 BST
- Submission deadline15 Aug 2025, 12:00 BST
- Award decision expected by381 days ago6 Oct 2025, 23:59 BST
- Assessment summaries sent381 days ago7 Oct 2025, 00:00 BST
- Standstill ends370 days ago17 Oct 2025, 23:59 BST
- Contract starts295 days ago1 Jan 2026
- Latest notice published280 days ago15 Jan 2026, 09:15 GMT
Notice history
5 events · 3 releases on Find a Tender · since 17 Jul 2025- Tender notice published17 Jul 2025, 16:53 BSTUK4
- Contract award notice published7 Oct 2025, 11:31 BSTUK6
- Status changed to complete7 Oct 2025, 11:31 BST
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
- Contract details notice published15 Jan 2026, 09:15 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| University of Hertfordshire Higher Education Corporation1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2029Extensions: The Core Contract Period is for two (2) years with the option to extend for up to a further one (1) year subject to available funding | £1,157,280 | 7 Oct 2025 | Awarded |
Contracts
HCC - 07/25 - Provision of Management of the Holiday Activity and Food Programme · University of Hertfordshire Higher Education Corporation
- Signed
- 31 Dec 2025
- Value
- £1,157,280
- Period
- 1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2029 with extensions
- Status
- active
- Extensions
- The Core Contract Period is for two (2) years with the option to extend for up to a further one (1) year subject to available funding
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 4 at stage one | 0 | 0 | — |
Who bid
- wonThe University of Hertfordshire Higher Education Corporation · East of England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- The University of Hertfordshire Higher Education CorporationAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the full set of documentation relating to this tender opportunity
- Technical specifications Please either register or log in to the above web address, and then 'express interest' and 'opt in' in order to view the Specification (Schedule 1 of the Contract Document)
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender