Find a TenderClosed
Published 1 Jun 2023, 15:39 BST

Official UK procurement notice

Hardship and Cost of Living Data Processing & Provision

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£862,925exc. VAT · 1 value update
Submissions closed 22 Sept 2023
Next notice expected 15 Apr 2024

What is being bought

Published requirement description

The Foreign, Commonwealth & Development Office (FCDO) has a requirement for the collation, checking and distribution of worldwide Cost of Living and Hardship information.

The data gathered in this exercise is used to calculate the Cost of Living Allowance (COLA) and Hardship element of Diplomatic Service Allowance (DSA) that the FCDO provides to its staff serving overseas.

CPV: Data management services

The lotProcurement structure

single lot · value published
Lot #1The Authority has a requirement for the collation, checking and distribution of…RenewalPublished value£862,925

The Authority has a requirement for the collation, checking and distribution of worldwide Hardship and Cost of Living information for our Posts and overseas Missions.

The Hardship element is more commonly referred to as a Location Allowance.

The data gathered in this exercise will be used to calculate the Hardship element of Diplomatic Service Allowance (DSA) and Cost of Living Allowance (COLA) that the FCDO provides to its staff serving overseas.

Other Government Departments:

This requirement will be a One HMG contract with service provision available to all Central Government Departments, their Executive Agencies and their Non Departmental Public Bodies (NDPBs), and any successors.

Historically, only Partners Across Government (PAGs) on the overseas platform have required this or a similar service. Additional information: A list of all Central Government Departments, their Executive Agencies and their Non Departmental Public Bodies (NDPBs), and any successors, who may use this contract are included at Section VI.3) Additional information of this notice

Delivery: UK · Global
Extensions: The initial contract period may be extended for a further 2 x 12 month periods, making a potential contract duration of 7 years in total.Variant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Jun 2023, 15:39 BST
Last source update
24 Jul 2023, 16:05 BST
Award evaluation window
25 Sept 2023 – …
Authority reference
project_9629
FTS notice number
2023/S 000-021340
Classification (CPV)
Data management services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03d30d Find a Tender
Review and risk notes
Review procedure

Any review proceedings will be dealt with in accordance with the requirements of the PCR 2015 or any successor to the PCR 2015. Any review proceedings must be brought within the timescales specified by the applicable law.

Publisher note: DETAILS OF WHERE TO ACCESS THE INVITATION TO TENDER The full Invitation To Tender pack is available via the Authority's proprietary e-procurement system, Jaggaer. Registration is required, and is free of charge - see portal link below: - https://fcdo.bravosolution.co.uk/web/login.html Once registered, if not already, search for project_9692 / itt_5816 NOTE: ACCESS TO JAGGAER AND TWO-FACTOR AUTHENTICATION (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO’s e-procurement portal, JAGGAER, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO’s e-procurement portal, JAGGAER. A LIST OF ALL CENTRAL GOVERNMENT DEPARTMENTS, THEIR EXECUTIVE AGENCIES & THEIR NON-DEPARTMENTAL PUBLIC BODIES (NDPBs), & ANY SUCCESSORS, WHO MAY USE THIS CONTRACT IS AS FOLLOWS: - Foreign, Commonwealth & Development Office Bank of England British Council British Tourist Authority (trading as Visit Britain/Visit England) Cabinet Office, including: - GCSI - Government Communication Service International - GDS: Government Digital Service Centre for Environment, Fisheries & Aquaculture Science (CEFAS) Crown Prosecution Service Department for Business, Energy and Industrial Strategy* Department for Digital Culture Media and Sport Department for Environment Food and Rural Affairs (DEFRA) Department of Health & Social Care Department for International Trade Department for Transport, including: - Maritime and Coastguard Agency Department of Work and Pensions Financial Conduct Authority Food Standards Agency Her Majesty’s Revenue and Customs HM Treasury Home Office, including: - HM Passport Office - Home Office International - Home Office – International Operations [replaces BFI & IEI] - Return Logistics Operations - Homeland Security Groups - UK Visas & Immigration Intellectual Property Office Manchester City Council Medicines and Healthcare Products Regulatory Agency Meteorological Office Metropolitan Police Ministry of Defence, including: - British Defence Section Washington - Defence Attaché Network - Defence Geographic Centre - UK Hydrographic Office National Crime Agency Office for National Statistics Oil Pipeline Agency UK Health Security Agency UK Intelligence Community UK Research & Innovation Devolved Governments: Invest Northern Ireland The Executive Office, Northern Ireland Scottish Enterprise, including: - Scottish Development International Scottish Government Welsh Government, including: - International Business Wales *Department for Business, Energy and Industrial Strategy existed until 2023 when it was split to form the Department for Business and Trade (DBT), the Department for Energy Security and Net Zero (DESNZ) and the Department for Science, Innovation and Technology (DSIT). Responsibility for national security and investment policy has gone to the Cabinet Office.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
22 Sept 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
25 Sept 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Jul 2023 → 15 Apr 2024 · 4 dates
  1. Notice published
    24 Jul 2023, 16:05 BST
  2. Submission deadline
    22 Sept 2023, 17:00 BST
  3. Bids opened
    25 Sept 2023, 10:00 BST
  4. Next notice expected
    15 Apr 2024, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 24 Jul 2023
  1. Published value updated to £862,925
    24 Jul 2023, 16:05 BST
    was £123,275
  2. Status changed to active
    24 Jul 2023, 16:05 BST
  3. Procurement method changed
    24 Jul 2023, 16:05 BST
  4. Deadline published: 22 Sept 2023, 17:00 BST
    24 Jul 2023, 16:05 BST

Contracting authority & participating public bodies

Foreign Commonwealth and Development Office

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services King Charles Street, London, UK, SW1A 2AHContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Centre for Effective Dispute Resolution (CEDR)Mediation body London
  • Foreign, Commonwealth & Development OfficeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria