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Official procurement procedure

Hardship and Cost of Living Data Processing and Provision

Data collection and collation services
Data preparation services
Data-processing services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Foreign Commonwealth and Development Office: "Hardship and Cost of Living Data Processing and Provision". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityForeign Commonwealth and Development OfficeScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Foreign Commonwealth and Development Office
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Foreign Commonwealth and Development Office. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.6Bids / Report
16.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 298 active published awards; 275 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityForeign Commonwealth and Development Office
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published17 Oct 2022, 09:23 BST
Last source update17 Oct 2022, 09:23 BST
Recurring procurementNot published
ClassificationData collection and collation services, Data preparation services, Data-processing services
Delivery area
UK
OCIDocds-h6vhtk-037621
What is being bought
The data gathered in this exercise is used to calculate Cost of Living Allowances (COLA) and forms part of the calculation for the Hardship Allowance that the FCDO provides to its staff serving overseas.
What changed
From the official release history
  1. Status changed to complete
    17 Oct 2022, 09:23 BST
  2. Official notice release published
    17 Oct 2022, 09:23 BST
  3. Buyer information updated
    17 Oct 2022, 09:23 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The data gathered in this exercise is used to calculate Cost of Living Allowances (COLA) and forms part of the calculation for the Hardship Allowance that the FCDO provides to its staff serving overseas. Additional information: The value of the contract extension is below OJEU threshold.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    17 Oct 2022, 09:23 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 31 Aug 2022, 00:00 BST · £0
Commercial outcome and competition
Awards
ECA INTERNATIONAL
Not published · Not published · active
Contracts
Hardship and Cost of Living Data Processing and Provision
£0 · signed 31 Aug 2022, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Foreign Commonwealth and Development Office

Contracting authority GB-FTS-131
View buyer profile

  • Foreign Commonwealth and Development Office
    buyer

    King Charles Street, London, UK, SW1A 2AH
    cpg.enquiries@fcdo.gov.uk
    +44 02070081467

  • ECA INTERNATIONAL
    supplier

    New Brook Buildings, 16 Great Queen Street, London, UK, WC2B 5DG

  • FOREIGN COMMONWELTH AND DEVELOPMENT OFFICE
    reviewBody

    KING CHARLES STREET, LONDON, SW1A 2AH
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationalePCR 2015 Regulation 72 allows the contracting authority to modify contracts where the relevant criteria are met, and we meet the following criteria for Regulation 72(1) (b) to apply: • a change of contractor cannot be made for technical reasons, specifically the requirement of interoperability with existing equipment and services; This is critical during a time of transition as the contracting authority works to align FCDO staff terms and conditions and merge two, distinct finance and HR systems and payrolls into one, necessitating several phased changes in the format of data required. This transition requires the current supplier to amend their prior work, specifically two existing sets of data, in order to deliver the required interim solution – this currently represents several months of close working by the FCDO and the supplier. Furthermore, the FCDO has an established methodology for calculating allowances which takes account of a myriad of factors, such as the routine provision of accommodation overseas, and makes our requirements unique compared to other organisations using this type of data. • a change of contractor would cause significant inconvenience; A change in supplier would negatively impact the alignment timetable and push delivery of a single set of allowances further to the right as any new supplier would need to develop three sets of data from a standing start in order to meet FCDO requirements. Additionally, the supplier is already familiar with FCDO policies and methodologies whilst being accustomed to making changes at pace when circumstances dictate. It is this flexibility and responsiveness which makes the supplier pivotal in our plans to modernise the FCDO’s overseas allowances offer, whilst giving us the option of extending these beyond the organisation as and when required. • and the increase in price does not exceed 50% of the value of the original contract. The value of the contract extension is below OJEU threshold and does not exceed 50% of the value of the original contract. Separately, the original contract did signal the intention for provision for a time extension, albeit this did not set out the scope and nature of a possible extension.