Hardship and Cost of Living Data Processing and Provision

CPV: Data collection and collation services · Data preparation services · Data-processing services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

17 Oct 2022, 09:23 BST

Last source update

17 Oct 2022, 09:23 BST

FTS notice number

2022/S 000-029106

Classification (CPV)

Data collection and collation servicesData preparation servicesData-processing services

Delivery area

UK

Official registry OCID

ocds-h6vhtk-037621 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

PCR 2015 Regulation 72 allows the contracting authority to modify contracts where the relevant criteria are met, and we meet the following criteria for Regulation 72(1) (b) to apply:

• a change of contractor cannot be made for technical reasons, specifically the requirement of interoperability with existing equipment and services;

This is critical during a time of transition as the contracting authority works to align FCDO staff terms and conditions and merge two, distinct finance and HR systems and payrolls into one, necessitating several phased changes in the format of data required. This transition requires the current supplier to amend their prior work, specifically two existing sets of data, in order to deliver the required interim solution – this currently represents several months of close working by the FCDO and the supplier. Furthermore, the FCDO has an established methodology for calculating allowances which takes account of a myriad of factors, such as the routine provision of accommodation overseas, and makes our requirements unique compared to other organisations using this type of data.

• a change of contractor would cause significant inconvenience;

A change in supplier would negatively impact the alignment timetable and push delivery of a single set of allowances further to the right as any new supplier would need to develop three sets of data from a standing start in order to meet FCDO requirements. Additionally, the supplier is already familiar with FCDO policies and methodologies whilst being accustomed to making changes at pace when circumstances dictate. It is this flexibility and responsiveness which makes the supplier pivotal in our plans to modernise the FCDO’s overseas allowances offer, whilst giving us the option of extending these beyond the organisation as and when required.

• and the increase in price does not exceed 50% of the value of the original contract.

The value of the contract extension is below OJEU threshold and does not exceed 50% of the value of the original contract.

Separately, the original contract did signal the intention for provision for a time extension, albeit this did not set out the scope and nature of a possible extension.

Publisher note: The value of the contract extension is below OJEU threshold.

• ECA INTERNATIONALAwarded supplier New Brook Buildings, 16 Great Queen Street, London, UK, WC2B 5DG

No document links were published on the notice.