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Official procurement procedure
Hard FM Services North - Cluster
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Ministry of Justice: "Hard FM Services North - Cluster". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Ministry of Justice | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Ministry of Justice
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Ministry of Justice. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Competition Density
5Bids / Report
Supplier ConcentrationHigh Concentration
Solirius Reply LtdTop vendor: 53.1% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 225 active published awards; 4 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| Solirius Reply Ltd | 1 win | £250,000 |
| Girbau UK | 1 win | £221,250 |
Procedure terms
Contracting AuthorityMinistry of Justice | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published3 Feb 2026, 09:47 GMT | Last source update3 Feb 2026, 09:47 GMT | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-060510 | ||
What is being bought
13-month contract to provide Hard FM services to the MOJ Northern Cluster estate. This is intended to provide time for the Property Transformation Programme to complete and replace the existing FM contracts with a new delivery model. The services required as part of this procurement includes:
• Building Maintenance
• Asset Maintenance
• Fire/Security/Conveyance System Maintenance
• Landscaping Services
• AV Equipment Maintenance
• Spares/Consumables
This contract is a follow on from the existing contract and is being awarded to the same supplier for the reasons set out further in this notice.
What changed
From the official release history
- Official notice release published
3 Feb 2026, 09:47 GMT - Official notice release published
2 Feb 2026, 16:11 GMT - Official notice release published
14 Jan 2026, 12:48 GMT - Official notice release published
13 Jan 2026, 16:25 GMT - Status changed to complete
13 Jan 2026, 16:23 GMT - Official notice release published
13 Jan 2026, 16:23 GMT - Buyer information updated
13 Jan 2026, 16:23 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
3 Feb 2026, 09:47 GMT - Award active
Not published · Not published - Contract active
Signed 26 Jan 2026, 00:00 GMT · £26,622,000
Commercial outcome and competition
Awards Mitie FM Limited Not published · Not published · active |
Contracts Contract £26,622,000 · signed 26 Jan 2026, 00:00 GMT · active Contract period: 1 Oct 2026, 00:00 BST — 31 Oct 2027, 23:59 GMT |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Ministry of Justice
Contracting authority GB-PPON-PDNN-2773-HVYNDocuments (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThe MoJ intends to implement a new delivery model for the future provision of facilities management services across the MoJ estate. This new model will be delivered via the Property Transformation Programme (PTP). This programme includes the services in scope of this contract. The PTP procurements are currently at evaluation stage.
The existing contract was previously extended on 26/09/2024 until 30/09/2026 (https://www.find-tender.service.gov.uk/Notice/035161-2024) but, given the size and complexity of PTP, it will not be fully mobilised until late 2027. The MoJ has therefore determined that it is necessary to enter into this contract, which is a follow on from the existing contract, for 13 months from September 2026 to October 2027 to ensure continuity of critical services whilst the PTP procurement processes conclude.
MoJ considers that the conditions are met for reliance on one or both direct award justifications.
Single supplier (Schedule 5, paragraph 6)
In the circumstances there is only a particular supplier that can supply the services for the 13-month period which is the existing supplier, Mitie. There are technical reasons for an absence of competition relating to this specific delivery of the services over a 13-month period. These relate primarily to the integration required with the existing FM contracts and systems where any new supplier would take longer than the anticipated contract length to mobilise. Both the demobilisation of the existing contract, and mobilisation phases of a replacement contract are lengthy. Anticipated mobilisation periods for new contracts as a result of the PTP processes start at a minimum of 120 days. For a 13-month extension there would be insufficient time to mobilise a new supplier, transfer staff, embed new processes and then move to a steady state service, before then demobilising the contract. It is estimated that demobilisation / mobilisation would take upwards of 12 months.
Against the backdrop of the PTP competition, there are no reasonable alternatives to the required services proposed to be delivered by the existing supplier in view of the disproportionate amount of time that would be required for demobilisation/mobilisation relative to the length of the extended service required. In addition, given the commencement of mobilisation for new contracts awarded under the PTP procurement process would begin prior to the start of any new contract for a 13-month additional service period, it would mean that mobilisation activity would be happening concurrently. This is not feasible and is not a reasonable alternative to the service proposed to be delivered under this 13-month extension. This is particularly the case given the complexities associated with mobilisation and the risk of disruption to critical public services during any mobilisation period.
Additional services (Schedule 5, paragraph 7)
The MoJ wishes to obtain services from the existing supplier which are intended as an extension to the existing services currently provided by that supplier. To change supplier for a 13-month period would result in MoJ receiving services that are different to the services currently provided by the existing supplier. This would include: differences arising out of transfer of staff and assets to a new supplier, new processes and IT systems from the introduction of a new supplier, including interoperability with existing FM systems which if introduced would either require modification to other FM contracts or a complete inability to integrate. The difference in services would result in disproportionate technical difficulties in operation and maintenance for this 13-month period. This would include that a disproportionate amount of time would be required for demobilisation/mobilisation relative to the length of the extended service required. In addition, given the commencement of mobilisation for new contracts awarded under the PTP procurement process would begin prior to the start of any new contract for a 13-month additional service period, it would mean that mobilisation activity would be happening concurrently. This is not feasible and would result in disproportionate technical difficulties in operation and maintenance. This is particularly the case given the complexities associated with mobilisation and the risk of disruption to critical public services during any mobilisation period.
Additional services (Schedule 5, paragraph 7)
The MoJ wishes to obtain services from the existing supplier which are intended as an extension to the existing services currently provided by that supplier. To change supplier for a 13-month period would result in MoJ receiving services that are different to the services currently provided by the existing supplier. This would include: differences arising out of transfer of staff and assets to a new supplier, new processes and IT systems from the introduction of a new supplier, including interoperability with existing FM systems which if introduced would either require modification to other FM contracts or a complete inability to integrate. The difference in services would result in disproportionate technical difficulties in operation and maintenance for this 13-month period. This would include that a disproportionate amount of time would be required for demobilisation/mobilisation relative to the length of the extended service required. In addition, given the commencement of mobilisation for new contracts awarded under the PTP procurement process would begin prior to the start of any new contract for a 13-month additional service period, it would mean that mobilisation activity would be happening concurrently. This is not feasible and would result in disproportionate technical difficulties in operation and maintenance. This is particularly the case given the complexities associated with mobilisation and the risk of disruption to critical public services during any mobilisation period. |