Find a TenderAwarded

Published 7 Apr 2021, 16:32 BST

Official UK procurement notice

Hard FM - Planned Preventative and Reactive Maintenance

Official notice

Authority: Aberdeenshire Council (Local council)

ServicesOpen procedure

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Real estate services (70)

+2 more

Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Community & Cultural Services (98)

Delivery: Scotland (UKM50)

Published estimate£40,000,000exc. VAT · 1 value update54.7% above published estimate

Submissions closed 17 Sept 2021awarded 31 Mar 2022

Awarded to FES

What is being bought

Published requirement description

Planned Preventative & Reactive Maintenance activities across the whole of Aberdeenshire Council's property estate, including the provision of a service desk function.

Recurrence: 2028

CPV: Cemetery maintenance services · Gas appliance maintenance services · Grounds maintenance services · Heating-plant repair and maintenance work · Industrial property services · Non-residential property services · Parks maintenance services · Preventive maintenance services · Repair and maintenance of plant · Repair and maintenance of public conveniences · Repair and maintenance services · Repair and maintenance services of building installations · +13 more

The lotProcurement structure

single lot · value published

Lot #1This procurement is for a single contractor to deliver a full Planned Preventative and…AwardedRenewalPublished value£40,000,000

This procurement is for a single contractor to deliver a full Planned Preventative and Reactive Maintenance service across Aberdeenshire Council's entire portfolio of operations and non operational building and land assets.

The provision of a 24/7/365 service desk is required as part of this service.

Whilst the Council wishes to contract directly with one party, consortia bids, joint ventures, bids based on a management and subcontracting structure etc are welcome. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Properties covered under this contract are located across the whole of the Aberdeenshire Geographic area.

Extensions: This contract is primarily to facilitate the necessary Planned Preventative and Reactive Maintenance tasks but provision is made for separate minor works task orders to be placed with the successful contractor where the Council feels it is appropriate to do so. · The contract will have a maximum of 2 optional extension periods of up to 12 months each. Thereafter there will be a renewal albeit not necessary in the same format as this tender.Variant bids: allowed

45212290 Repair and maintenance work in connection with sports facilities 45259000 Repair and maintenance of plant 45259300 Heating-plant repair and maintenance work 45261900 Roof repair and maintenance work 45261920 Roof maintenance work 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published award criteria (2)

Quality: 50
Price: 50

Conditions of participation3

Suitability
Bidders are required to respond to the SPD as per below:
4A.1 If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
4A.1.1 If the relevant documentation is available electronically, please indicate the web address, the issuing authority or body and the precise reference of the documentation.
4A.2 Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
4A.2.2 Bidders must confirm if they hold the particular authorisation or memberships.
4A.2.3 If the relevant documentation is available electronically, please indicate the web address, the issuing authority or body and the precise reference of the documentation.
Economic & financial standing
It is a mandatory requirement for participation in this tender process that Bidders have an average turnover figure for the last three years of at least 60 million GBP per financial year.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Minimum: Bidders are required to respond to the SPD as per below: 4B.1.1 Not require 4B.1.2 Bidders will be required to have an average yearly turnover of a minimum of 60 million GBP for the last three years. 4B.1.3 If the relevant documentation is available electronically, please indicat…
Technical & professional ability
Please refer to Annex A & B
Minimum: Please refer to Annex A & B

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 2028
First published: 7 Apr 2021, 16:32 BST
Last source update: 11 Dec 2024, 10:27 GMT
Award evaluation window: 10 Sept 2021 – …
Authority reference: 000-KYQV9637
FTS notice number: 2024/S 000-039863
Classification (CPV): Cemetery maintenance servicesGas appliance maintenance servicesGrounds maintenance servicesHeating-plant repair and maintenance workIndustrial property servicesNon-residential property servicesParks maintenance servicesPreventive maintenance servicesRepair and maintenance of plantRepair and maintenance of public conveniences
+15 more
Repair and maintenance servicesRepair and maintenance services of building installations
Delivery area: Scotland (UKM50)
Official registry OCID: ocds-h6vhtk-02a34c Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Please see attached documentation, in particular Appendix 4 - Terms & Conditions, inc. Schedule L, the KPIs.

Publisher note: Please note that the supporting data for this tender (property core fact sheets, spend information etc) is held within a Data Room (Please see ITT and Appendix 6 for more info). To get a login to access this data room please register your interest in this procurement and the team will email you with login details. Appendix 4 - Terms and Conditions (containing Schedule D), will be issued via this portal on Monday (SC Ref:785492)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline: 17 Sept 2021, 16:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 10 Sept 2021, 16:30 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

3 May 2021 → 11 Dec 2024 · 4 dates

Next notice expected
3 May 2021, 00:00 BST
Bids opened
10 Sept 2021, 16:30 BST
Submission deadline
17 Sept 2021, 16:00 BST
Notice published
11 Dec 2024, 10:27 GMT

Notice history

6 events · 4 releases on Find a Tender · since 6 Sept 2021

Published value published: £40,000,000
6 Sept 2021, 16:25 BST
Status changed to active
6 Sept 2021, 16:25 BST
Procurement method changed
6 Sept 2021, 16:25 BST
Deadline moved to 17 Sept 2021, 16:00 BST
6 Sept 2021, 16:25 BST
+7 days · was 10 Sept 2021, 16:00 BST
Deadline published: 10 Sept 2021, 16:00 BST
6 Sept 2021, 16:25 BST
Status changed to complete
11 Dec 2024, 10:27 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	10 Sept 2021	17 Sept 2021	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	10 Sept 2021	17 Sept 2021	+7 d

Additional time provided due to late responses given to some Q&A queries

Routine re-releases (4)

2021-04: 1 release · 7 Apr 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £61,879,4701 contract exc. VAT

Bids received 1

Contracts signed 1latest 31 Mar 2022

Awarded to	Value	Date	Status
FES	£61,879,470 †	—	Awarded

Contracts

Contract 039863-2024-000-BCTT8443-1 · FES
Signed
31 Mar 2022
Value
£61,879,470
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Aberdeenshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Aberdeen Sheriff CourtReview body Aberdeen

Bidders & participating suppliers

1 commercial party on the notice

FESAwarded supplier Forth House, Pirnhall Business Park, Stirling, UK, FK7 8HWContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.