Official UK procurement notice
Haldon Forest Park Cafe Concession
Authority: Forestry Commission (Public body)
What is being bought
Published requirement descriptionForestry England are seeking an organisation to operate the Cafe Concession at Haldon Forest Park. Starting March 2026 the operator will be required to serve hot and cold food and beverages to members of the public visiting Haldon Forest Park.
Full details of the requirements are enclosed in the tender documentation available.
- How the procedure runs: Stage 1 - Initial Tender Submitted and Evaluated. Top 4 scoring bidders to be invited to verification interview Stage 2 - Verification Interviews with the top 4 scoring bidders Stage 3 - Final Moderation of Scores and Award Stage 4 - Post Tender Negotiations with Successful Bidder
- No preliminary market engagement: Not applicable. Preliminary Market Engagement Notice was published on 7th July 2025. Procurement identifier (OCID): ocds-h6vhtk-055a91
CPV: Restaurant and food-serving services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£5,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Food Offer: 25%
- Service and Customer Care: 20%
- Fit-Out Design/Alterations: 10%
- Partnerships/Innovation/Marketing: 10%
- Financial Offer: 25%
- Sustainability: 10%
Published award criteria (6)
- Food Offer
- Service and Customer Care
- Fit-Out Design/Alterations
- Sustainability
- Partnerships/Innovation/Marketing
- Financial Offer
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Sept 2025, 13:41 BST
- Last source update
- 21 Nov 2025, 09:26 GMT
- Award evaluation window
- Submission end – 18 Nov 2025
- Authority reference
FCCN003420- FTS notice number
2025/S 000-056200- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059975Find a Tender
- How it runs
Stage 1 - Initial Tender Submitted and Evaluated. Top 4 scoring bidders to be invited to verification interview
Stage 2 - Verification Interviews with the top 4 scoring bidders
Stage 3 - Final Moderation of Scores and Award
Stage 4 - Post Tender Negotiations with Successful Bidder
How it was run
Official notice- Submission deadline
- 13 Oct 2025, 12:00 BST
- Clarification deadline
- 29 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
12 Sept 2025 → 2 Mar 2026 · 8 dates- Tender notice published12 Sept 2025, 13:41 BST
- Clarification questions by388 days ago29 Sept 2025, 12:00 BST
- Submission deadline374 days ago13 Oct 2025, 12:00 BST
- Award decision expected by338 days ago18 Nov 2025, 23:59 GMT
- Assessment summaries sent337 days ago20 Nov 2025
- Latest notice published336 days ago21 Nov 2025, 09:26 GMT
- Standstill ends323 days ago3 Dec 2025, 23:59 GMT
- Contract starts235 days ago2 Mar 2026
Notice history
4 events · 2 releases on Find a Tender · since 12 Sept 2025- Tender notice published12 Sept 2025, 13:41 BSTUK4
- Contract award notice published21 Nov 2025, 09:26 GMTUK6
- Status changed to complete21 Nov 2025, 09:26 GMT
- Contract signature expected1 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FOSTERS EVENT CATERING LTD1 Mar 2026 – 28 Feb 2031 · up to 28 Feb 2033Extensions: Initial term of 5 years, with the option for the contracting authority to extend for a further two 1 year periods (5+1+1) | £8,148,216 | 20 Nov 2025standstill to 3 Dec 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 5 at stage one | 3 | 0 | — |
Who bid
- wonFOSTERS EVENT CATERING LTD · South West England
- did not winFRESHA LIMITEDSME · South West England
- did not winMEADOW BROWN RESTAURANTS LIMITED · East of England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- FOSTERS EVENT CATERING LTDAwarded supplier
- FRESHA LIMITEDBidder / tenderer
- MEADOW BROWN RESTAURANTS LIMITEDBidder / tenderer
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender