Official UK procurement notice
Gym Refurbishment Contract 2025 - Aberdeen Sports Village
Authority: Aberdeen Sports Village Limited
What is being bought
Published requirement descriptionhe contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems.
The successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases.
The contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.
CPV: Fitness equipments
The lotProcurement structure
single lot · no lot value publishedLot #1Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment,…Renewal
Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term.
The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026.
The contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Design and Layout: 18%
- Quality and Scope of Products: 18%
- Rental and Maintenance Agreement: 12%
- Added Value and Product Innovation: 8%
- Project Plan and Management Process: 4%
- Lease and Maintenance Agreements: 3%
- Lead Times and Customer Service: 3%
- price: 35%
Published award criteria (8)
- Design and Layout: 18
- Quality and Scope of Products: 18
- Rental and Maintenance Agreement: 12
- Added Value and Product Innovation: 8
- Project Plan and Management Process: 4
- Lease and Maintenance Agreements: 3
- Lead Times and Customer Service: 3
- Price: 35
- Suitability
Suppliers will be required to confirm that they are enrolled in a relevant professional or trade register in the country in which they are established. This may include registration with Companies House or an equivalent national body.
Suppliers must also confirm that they are authorised to perform the services required under this contract and that they meet all legal and regulatory requirements to operate in the United Kingdom.
The relevant selection criteria will be included in the SPD (Scotland) module within PCS-Tender.
- Price carries 35 of 101 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Jul 2025, 16:00 BST
- Last source update
- 4 Jul 2025, 16:00 BST
- Award evaluation window
- 25 Jul 2025 – …
- Authority reference
ASV-GYM-2025- FTS notice number
2025/S 000-037540- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055967Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The successful contractor will be required to comply with the following contract performance conditions:
Adherence to Aberdeen Sports Village’s Health and Safety management procedures, including submission of a pre-commencement Risk Assessment and Method Statement.
Compliance with data protection legislation, including provision of a Data Protection Impact Assessment (DPIA) where applicable.
Provision of a full maintenance and service agreement, including guaranteed response times and first-time fix rates.
Commitment to ethical, environmentally sustainable, and socially responsible practices throughout the delivery of the contract.
Removal and responsible disposal of all packaging and waste materials following installation.
Publisher note: All tender submissions must be made electronically via the Public Contracts Scotland – Tender (PCS-T) portal and e-mailed directly to Ludwik Metelski - [email protected] by 12:00 on Friday 25th July 2025. Submissions received after this deadline will not be considered. Site visits are strongly encouraged and can be arranged prior to the 17th of July 2025 by contacting kris McIntosh - [email protected]. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=803376. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:803376) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=803376
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 25 Jul 2025, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 25 Jul 2025, 12:00 BST
www.publiccontractsscotland.gov.uk ↗ or Aberdeen sport svillage, Aberdeen, United Kingdom. NUTS code: UKM50. [email protected], www.aberdeensportsvillage.com ↗
Timeline
4 Jul 2025 → 25 Jul 2025 · 3 dates- Notice published4 Jul 2025, 16:00 BST
- Submission deadline25 Jul 2025, 12:00 BST
- Bids opened25 Jul 2025, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- aberdeen sports villageProcess contact point
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria