Official UK procurement notice
Grounds Maintenance Services · UK public procurement notice
Authority: Christchurch Town Council (Local council)
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South West (UKK2)
Published estimate£171,040≈ £57k / year · £205,248 inc. VAT
Submissions closed 31 Aug 2026
Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2030 with extensions · starts 1 Oct 2026
What is being bought
Published requirement descriptionChristchurch Town Council invites tenders for the provision of grounds maintenance services across its public open spaces and associated assets.
The contract will commence on 1st October 2026 for an initial period of three (3) years, with the option to extend for a further one (1) year at the Council's sole discretion.
The Council seeks to appoint a competent and experienced contractor capable of delivering a safe, reliable, responsive and environmentally responsible grounds management service that:
- maintains attractive, accessible and welcoming public spaces;
- supports biodiversity and environmental objectives;
- maintains assets to agreed standards;
- provides value for money;
- responds effectively to seasonal requirements; and
- complies with all relevant legislation and industry standards.
CPV: Grounds maintenance services · Parks maintenance services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£171,040
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- Quality of service delivery and methodology: 35%
- Contract Management and Resourcing: 10%
- Experience & references: 5%
- Price and Value for Money: 30%
- Environmental Sustainability and Biodiversity Enhancement: 20%
Published award criteria (5)
- Quality of service delivery and methodology: Tenderers shall provide a written method statement explaining how they propose to deliver the contract. The Council will assess: • Understanding of the Council's assets, sites and management objectives; • Proposed service delivery approach; • Management of routine and seasonal work programmes; • Arrangements for maintaining service standards; • Approach to site inspections and defect reporting; • Flexibility in responding to changing operational requirements; • Quality assurance processes; • Health & Safety arrangements; and • Understanding of site-specific requirements including conservation, heritage and ecological considerations. Particular consideration will be given to the tenderer's ability to deliver a consistent service across a varied portfolio of public open spaces.
- Price and Value for Money: The Council will evaluate: • Annual contract prices; • Pricing schedules; • Schedule of rates; • Transparency of pricing; • Overall affordability; and • Value for money. Only tender submissions that are considered compliant with the requirements of the tender documentation will be included in the price evaluation. The lowest priced compliant tender will receive the maximum available score for this criterion. Other tenderers will be scored proportionately. The Council reserves the right to investigate any abnormally low tender submission and may seek clarification where pricing appears unsustainable.
- Contract Management and Resourcing: Tenderers shall explain how the contract will be managed. The Council will assess: • Proposed contract management and supervisory arrangements; • Staff resources; • Contingency arrangements; • Communication processes; • Reporting arrangements; • Responsiveness to service requests; and • Arrangements for dealing with emergencies, complaints and service issues. The Council will particularly consider the extent to which proposed arrangements support effective communication and proactive contract management.
- Environmental Sustainability and Biodiversity Enhancement: Tenderers shall provide a statement explaining how they will support the environmental, ecological and biodiversity-related objectives contained within the contract documents. The Council will assess: • Understanding of the environmental and ecological sensitivities of the sites; • Measures to minimise environmental impacts; • Proposals to support biodiversity and habitat protection; • Approaches to minimising herbicide and pesticide use; • Identification and reporting of invasive species or ecological issues; and • Environmental reporting and continuous improvement arrangements.
- Experience & references: Tenderers shall provide details of relevant contracts delivered within the last five years. The Council will assess: • Experience of grounds maintenance contracts of a similar nature and scale; • Experience managing public open spaces; • Experience working in environmentally sensitive locations; • Experience delivering sports turf, playing field and/or cricket outfield maintenance; • Client references; and • Evidence of satisfactory service delivery. Preference will be given to demonstrable relevant experience rather than contract volume alone.
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2026, 11:40 BST
- Last source update
- 22 Jul 2026, 11:40 BST
- FTS notice number
2026/S 000-069081- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d0abFind a Tender
Contract terms
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 31 Aug 2026, 23:59 BST
- Clarification deadline
- 14 Aug 2026, 23:59 BST
- Electronic submission
- Not allowed
Detailed submission instructions & authority contactsFrom official release
Please email questions and submissions to [email protected]
The responses to clarification questions will be on www.christchurch-tc.gov.uk ↗
Please include all requested documents with your submission.
Tenderers are strongly encouraged to undertake site visits prior to submission .
Timeline
22 Jul 2026 → 1 Oct 2026 · 4 dates- Tender notice published93 days ago22 Jul 2026, 11:40 BST
- Clarification questions by69 days ago14 Aug 2026, 23:59 BST
- Submission deadline52 days ago31 Aug 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published22 Jul 2026, 11:40 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This is the tender specification document, you will need to read this to understand the service requirements and the procedure for tendering
- Bidding documents and specifications Appendix A: Site Plans and Photographs Appendix B: Site Information and Management Objectives Appendix C: Grounds Maintenance Master Activity Schedule Appendix D: Site Specific Routine Service Schedules and Frequencies Appendix E: Schedule of Rates for Reactive, Specialist and Ad…
- Bidding documents and specifications Site Specific Routine Service Schedules and Frequencies Excel costings spreadsheet. You will need to submit this form.
- Bidding documents and specifications Schedule of Rates for Reactive, Specialist and Additional Services Excel costings spreadsheet. You will need to submit this form.
- Bidding documents and specifications You will need to submit this form.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender