Find a TenderAwardedContract details notice

Published 23 Apr 2025, 16:23 BST

Official UK procurement notice

Grounds Maintenance Machinery Hire

Authority: Birmingham City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Agricultural machinery (16)Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Delivery location not published

Published estimate£170,000£204,000 inc. VAT36.7% below published estimate

Submissions closed 14 May 2025awarded 26 Jun 2025

Awarded to T. H. White Limited

Contract term 6 moends 30 Nov 2025 · starts 31 May 2025

What is being bought

Published requirement description

Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of grounds maintenance machinery hire.

This opportunity relates to the hire of Grounds Maintenance Machinery for a period of 6 months.

The machinery will be used by the Birmingham Parks and Nursery Services to enable contractual and service obligations to be met. The machinery on hire will support grounds maintenance services within Birmingham

This will be a Birmingham City Council contract and will not be used by any other contracting authority.

The contract is estimated to commence on 31st May 2025 and will be in place for a period of 6 months.

CPV: Grounds maintenance services · Hire of agricultural machinery with operator · Hire of mowers or agricultural equipment with operator · Lawnmowers · Mowers · Verge maintenance work

The lotProcurement structure

single lot · value published

Lot #1Awarded 6 moSMEVCSEPublished value£170,000

Contract period: 31 May 2025 – 30 Nov 2025 (6 mo)Value: £170,000 exc. VAT · £204,000 inc. VAT

Eligibility: SME eligibleVCSE eligible

16310000 Mowers 16311000 Lawnmowers 45233229 Verge maintenance work 77111000 Hire of agricultural machinery with operator 77112000 Hire of mowers or agricultural equipment with operator 77314000 Grounds maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Award criteria will be based on 60% Quality and 40% Price weighting. Full details on the award criteria is stated in the tender pack

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 Apr 2025, 16:23 BST
Last source update: 12 Aug 2025, 14:31 BST
Authority reference: PQ2305
FTS notice number: 2025/S 000-016619
Latest notice: Contract details notice (UK7)
Classification (CPV): Grounds maintenance servicesHire of agricultural machinery with operatorHire of mowers or agricultural equipment with operatorLawnmowersMowersVerge maintenance work
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05068e Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 14 May 2025, 12:00 BST
Clarification deadline: 9 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access in-tendhost.co.uk/birminghamcc/ ↗ and submit your details to register.

You will then be able to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: [email protected].

Your completed quotation submission should be returned by noon on 14th May 2025 via the 'in-tend' system in-tendhost.co.uk/birminghamcc ↗

Timeline

23 Apr 2025 → 12 Aug 2025 · 5 dates

Tender notice published
23 Apr 2025, 16:23 BST
Clarification questions by
9 May 2025, 12:00 BST
Submission deadline
14 May 2025, 12:00 BST
Contract starts
31 May 2025
Latest notice published
12 Aug 2025, 14:31 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Apr 2025

Tender notice published
23 Apr 2025, 16:23 BST
UK4
Tender notice published
29 Apr 2025, 10:47 BST
UK4
Deadline moved to 14 May 2025, 12:00 BST
29 Apr 2025, 10:47 BST
+0 days · was 14 May 2025, 13:00 BST
Contract details notice published
12 Aug 2025, 14:31 BST
UK7
Status changed to complete
12 Aug 2025, 14:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £107,6401 contract exc. VAT

Contracts signed 1latest 26 Jun 2025

Awarded to	Value	Date	Status
T. H. White Limited	£107,640 †	—	Awarded

Contracts

Grounds Maintenance Machinery Hire · T. H. White Limited
Signed
26 Jun 2025
Value
£107,640
Period
27 Jun 2025 – 26 Dec 2025
Status
active

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Bidders & participating suppliers

1 commercial party on the notice

T H White LtdAwarded supplierGB-PPON: PRXB-9945-BWXD North Moons Moat Industrial Estate, Redditch, West Midlands, B989BPContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender12 Aug 2025, 14:31 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Apr 2025, 10:47 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Apr 2025, 16:23 BST