Official UK procurement notice
Grounds Maintenance Contract (including Assisted Garden Maintenance)
Authority: Highland Residential (Inverness) Limited
What is being bought2 lots · detail below
Published requirement descriptionHighland Residential is a social enterprise company, a wholly owner subsidiary of Albyn Housing Society Ltd. This is the Contract Award notice for the provision of grounds maintenance to factored sites and assisted garden maintenance (AGM) for eligible tenants’ gardens. There is also an element of improvements through landscaping. There are currently 178 sites where grounds maintenance is required, plus 123 assisted garden maintenance, in various locations across the Highlands.
- Recurrence: December 2029
CPV: Grounds maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,020,000 together) · evaluation weights differ by lotLot #1North Highlands including Inverness, Nairn, Alness, Dingwall, Invergordon and other areasAwardedRenewalPublished value£1,825,000
This lot includes 159 sites and 114 gardens (numbers subject to change over the duration of the contract).
The purpose is to instil a sense of pride in where our tenants (and owners) enjoy living. Works include:
- Regular grass cutting and maintenance
- Regular shrub/planted areas and hard surfaces maintenance
- Routine maintenance tasks such as leaf clearance and hedge/shrub pruning.
- Litter pick up and disposal
- Planting of new and replacement shrubs, hedges and bulbs etc.
- The design of landscape features as requested by Highland Residential
Having tidy, well-maintained grounds positively impacts on our tenants’ (and owners’) experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy.
The contractor will be required to submit Key Performance Indicator information and communicate effectively with Highland Residential. Community benefits are contractually required. Additional information: Community benefits will be required.
A site visit was mandatory.
Lot #2Aviemore and CairngormsAwardedRenewalPublished value£195,000
This lot includes 19 sites and 9 gardens (numbers subject to change over the duration of the contract).
The purpose is to instil a sense of pride in where our tenants (and owners) enjoy living. Works include:
- Regular grass cutting and maintenance
- Regular shrub/planted areas and hard surfaces maintenance
- Routine maintenance tasks such as leaf clearance and hedge/shrub pruning.
- Litter pick up and disposal
- Planting of new and replacement shrubs, hedges and bulbs etc.
- The design of landscape features as requested by Highland Residential
Having tidy, well-maintained grounds positively impacts on our tenants’ (and owners’) experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy.
The contractor will be required to submit Key Performance Indicator information and communicate effectively with Highland Residential. Community benefits are contractually required. Additional information: Community Benefits are required.
Mandatory Site visit was required prior to bidding.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · North Highlands including Inverness, Nairn, Alness, Dingwall, Invergordon and other areas | 70% | 30% | |
| 2 · Aviemore and Cairngorms | 70% | 30% |
- Suitability
Must have Health & Safety accreditation e.g. SSIP accredited - SafeContractor, CHAS or Contructionline
- Economic & financial standing
Public liability insurance GBP5m
Employers Liability insurance GBP5m
Minimum annual turnover of GBP700,000 per annum for Lot 1 and GBP78,000 for Lot 2 in the last 3 years
- Technical & professional ability
Please provide 2 examples of past experience from the last 5 years, that provide evidence of experience relevant to the requirements outlined above. Performance data is mandatory. HR reserves the right to contact the referees to validate accuracy.
- Technical & professional ability
Horticultural qualifications are desirable
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · December 2029
- First published
- 23 Dec 2024, 16:01 GMT
- Last source update
- 4 Mar 2025, 11:53 GMT
- Award evaluation window
- 28 Jan 2025 – …
- FTS notice number
2025/S 000-007814- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ccc0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
KPIs included in tender documents
Publisher note: (SC Ref:792223)
How it was run
Official notice- Submission deadline
- 28 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 28 Jan 2025, 12:00 GMT
Timeline
28 Jan 2025 → 4 Mar 2025 · 3 dates- Submission deadline28 Jan 2025, 12:00 GMT
- Bids opened28 Jan 2025, 12:00 GMT
- Notice published4 Mar 2025, 11:53 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Mar 2025, 11:53 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North Highlands including Inverness, Nairn, Alness, Dingwall, Invergordon and other areas1 award | |||
| Higher Ground Community Services LtdSME | £1,799,760 † | — | Awarded |
| Lot 2 · Aviemore and Cairngorms1 award | |||
| Highland Groundcare LtdSME | £163,500 † | — | Awarded |
Contracts
North Highlands including Inverness, Nairn, Alness, Dingwall, Invergordon and other areas · Higher Ground Community Services LtdSME
- Signed
- 25 Feb 2025
- Value
- £1,799,760
- Status
- active
Aviemore and Cairngorms · Highland Groundcare LtdSME
- Signed
- 25 Feb 2025
- Value
- £163,500
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Highlands including Inverness, Nairn, Alness, Dingwall, Invergordon and other areas | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 2 · Aviemore and Cairngorms | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sherriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Higher Ground Community Services LtdAwarded supplier
- Highland Groundcare LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.