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Published 22 Nov 2022, 13:55 GMT

Official UK procurement notice

Grounds Maintenance 2023 - 2026

Official notice

Authority: Bield Housing & Care

Framework agreement7 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Scotland (UKM)
Framework ceiling (notional)£1,890,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 23 Dec 2022awarded 7 Mar 2023
Lots 7max 2 won per supplier
Framework period 3 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2023

What is being bought7 lots · detail below

Published requirement description

The contract will comprise maintenance of the grounds at developments owned and managed by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works

CPV: Grounds maintenance services

How this framework works

From the published notice
Places
up to 4 suppliers · 3 bids on the busiest of 7 lots (0.8 per place) · 5 appointed (full)
Framework period
3 yrs from 1 Apr 2023
Electronic auction
yes

Lots and requirements (7)Procurement structure

7 lots · no lot values published · win at most 2 of them · evaluation weights differ by lot
Lot #1Area 1 West CoastCancelledRenewal 3 yrs

Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: Scotland
Extensions: There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #2Area 2 Central WestCancelledRenewal 3 yrs

Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: Scotland
Extensions: There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #3Area 3 CentralCancelledRenewal 3 yrs

Maintenance of the grounds at developments owned and managed by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: Scotland
Extensions: There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #4Area 4 Central North and ObanCancelledRenewal 3 yrs

Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: Scotland
Extensions: There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #5Area 5 Central East and FifeCancelledRenewal 3 yrs

Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: Scotland
Extensions: There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #6Area 6 Tayside and FifeCancelledRenewal 3 yrs

Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: Scotland
Extensions: There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.Variant bids: not allowed
77314000 Grounds maintenance services
Lot #7Area 7 Edinburgh and BordersCancelledRenewal 3 yrs

Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)
Delivery: Scotland
Extensions: There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.Variant bids: not allowed
77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Area 1 West Coast60%40%
2 · Area 2 Central West60%40%
3 · Area 3 Central60%40%
4 · Area 4 Central North and Oban60%40%
5 · Area 5 Central East and Fife60%40%
6 · Area 6 Tayside and Fife60%40%
7 · Area 7 Edinburgh and Borders60%40%
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.
  • “Grounds Maintenance 2023 - 2026” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Nov 2022, 13:55 GMT
Last source update
21 Mar 2023, 13:49 GMT
Award evaluation window
23 Dec 2022 – …
FTS notice number
2023/S 000-008155
Classification (CPV)
Grounds maintenance services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-038749 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:726610)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
23 Dec 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
23 Dec 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

23 Dec 2022 → 1 Apr 2023 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Dec 2022, 12:00 GMT
  2. Bids opened
    23 Dec 2022, 12:00 GMT
  3. Bids must remain valid until
    6 Feb 2023, 23:59 GMT
  4. Notice published
    21 Mar 2023, 13:49 GMT
  5. Contract starts
    1 Apr 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    21 Mar 2023, 13:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 33 from SMEs · busiest of 7 lots
Contracts signed 7latest 7 Mar 2023

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Area 1 West Coast

    Signed
    7 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2026
    Status
    active

  • Area 2 Central West

    Signed
    7 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2026
    Status
    active

  • Area 3 Central

    Signed
    7 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2026
    Status
    active

  • Area 4 Central North and Oban

    Signed
    7 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2026
    Status
    active

  • Area 5 Central East and Fife

    Signed
    7 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2026
    Status
    active

  • Area 6 Tayside and Fife

    Signed
    7 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2026
    Status
    active

  • Area 7 Edinburgh and Borders

    Signed
    7 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2026
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Area 1 West Coast1bids · 1 electronic · 1 from abroad1—£84,773 – £84,774
2 · Area 2 Central West3bids · 3 electronic · 3 from abroad3—£71,835 – £100,858
3 · Area 3 Central3bids · 3 electronic · 3 from abroad3—£50,135 – £136,053
4 · Area 4 Central North and Oban1bids · 1 electronic · 1 from abroad1—£54,526 – £54,527
5 · Area 5 Central East and Fife3bids · 3 electronic · 3 from abroad3—£51,344 – £96,380
6 · Area 6 Tayside and Fife1bids · 1 electronic · 1 from abroad1—£55,786 – £55,787
7 · Area 7 Edinburgh and Borders1bids · 1 electronic · 1 from abroad1—£75,384 – £75,385

Contracting authority & participating public bodies

Bield Housing and Care

Contracting authorityBody governed by public lawHousing and community amenities 79 Hopetoun Street, Edinburgh, Scotland, EH7 4QFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria