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Published 12 Jun 2025, 16:43 BST

Official UK procurement notice

Great British Energy - Community Energy Shared Ownership document template creation

Official notice

Authority: Department for Energy Security & Net Zero (Central government)

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Architecture & Engineering (71)Business Services & Consultancy (79) Delivery: UK
Published estimate£416,666£500,000 inc. VAT
Submissions closed 22 Sept 2025awarded 3 Oct 2025
Awarded to Energy Systems Catapult Services Ltd
Contract term 5 moends 31 Mar 2026 · up to 30 Jun 2026 with extensions · starts 20 Oct 2025

What is being bought

Published requirement description

Communities across the UK want to be part of the energy transition, actively engaging in and benefiting from local renewable energy projects. Shared ownership of these projects is a key way for communities to gain a stake, feel involved, and directly benefit from the energy transition. Shared ownership levels in the UK are lower than in other European countries and Great British Energy would like to help address this gap. We recognise that developing standardised templates, guidance documents, and other resources for both communities and renewable energy developers would help increase shared ownership.

The objectives of the project are to:

  • Facilitate higher levels of shared ownership in the UK, by providing template project documentation for each community energyshared ownership model, with accompanying guidance that will together “de-mystify” legal complexity faced by community organisations, developers, and other stakeholders in the sector.
  • The specific legal documentation required will be agreed upon between the Authority and the Supplier during a Scoping Phase. This will build upon both legal expertise as well as knowledge of shared ownership and community energy.

This was a procurement run by DESNZ and will be for servcies delviered to GBE. The Authority reserves the right to novate this contract to GBE at that point the organsiation is equiped to manage contracts itself.

  • How the procedure runs: Submission of Tender response which will be evaluated in accordance with the ITT documents. After ranking Suppliers, those within 10 points of the highest ranked Supplier, and the highest ranked Suppleir, will be invited for interview. This interview will be scored, with an additional maximum 10 points on offer which would be added to those Suppliers' scores. Supplier's will then be ranked, and a preferred bidder identified. All details are provided in the ITT documents.

CPV: Energy-management services · Legal services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 moSMEVCSEPublished value£416,666
Contract period: 20 Oct 2025 – 31 Mar 2026 (5 mo) · up to 30 Jun 2026 with extensionsValue: £416,666 exc. VAT · £500,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Option for the Authority to extend the Contract for a further period if there are unforeseen delays to contract deliverables, up to a maximum of three months, unless terminated earlier in accordance with the provisions of the Contract.
71314200 Energy-management services79100000 Legal services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    If upon request by the Authority, please can you confirm that you can provide at least one of the following:

    • financial statements or extracts from the financial statements, where appropriate (i.e. where publication of financial statements is required by law); or
    • a statement of the bidder’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available; or
    • appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
  • Technical & professional ability

    None

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (3)
  • Quality response: 65%
  • Interview: 10%
  • Cost: 25%
Published award criteria (3)
  • Quality response: See ITT documentation. Note that this is 65 marks/points, as opposed to percentage.
  • Cost: See ITT documentation. Note that this is 25 marks/points, as opposed to percentage.
  • Interview: See ITT documentation. Note that this is 10 marks/points, as opposed to percentage, available to those Suppliers within 10 points of the highest ranked Supplier after Quality and Cost evaluation.
Conditions of participation2
  • Economic & financial standing

    If upon request by the Authority, please can you confirm that you can provide at least one of the following:

    • financial statements or extracts from the financial statements, where appropriate (i.e. where publication of financial statements is required by law); or
    • a statement of the bidder’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available; or
    • appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
  • Technical & professional ability

    None

What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
12 Jun 2025, 16:43 BST
Last source update
1 Sept 2026, 10:46 BST
Award evaluation window
Submission end – 14 Oct 2025
Authority reference
prj_5533
FTS notice number
2025/S 000-050571
Latest notice
Contract termination notice (UK11)
Classification (CPV)
Energy-management servicesLegal services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-054806 Find a Tender
How it runs

Submission of Tender response which will be evaluated in accordance with the ITT documents.

After ranking Suppliers, those within 10 points of the highest ranked Supplier, and the highest ranked Suppleir, will be invited for interview.

This interview will be scored, with an additional maximum 10 points on offer which would be added to those Suppliers' scores. Supplier's will then be ranked, and a preferred bidder identified.

All details are provided in the ITT documents.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
22 Sept 2025, 13:05 BST
Clarification deadline
10 Sept 2025, 13:05 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

beisgroup.ukp.app.jaggaer.com/esop/guest/go/opport… ↗

Timeline

12 Jun 2025 → 1 Sept 2026 · 11 dates
  1. Planning notice published
    12 Jun 2025, 16:43 BST
  2. Market engagement
    4 Jul 2025, 23:59 BST

    In order to help us develop the scope of services for this procurement we invite attendees to join an online Microsoft Teams presentation on Thursday 26th June 11:30-12:30 (BST). We will be presenting our thinking around the problems faced around Shared Ownership and seeking thoughts on what products we should consider to be developed as part of a specification for a future procurement, expected to occur later this summer.

    This is an opportunity for suppliers and interested parties to participate in helping us define our requirements.

    If you wish to attend, please follow the link here to sign up and receive an invitation:

    forms.office.com/e/ys5XfRY8Mb ↗

    Slides and a questionnaire will be circulated following the meeting.

  3. Next notice expected
    31 Jul 2025, 23:59 BST
  4. Tender notice published
    21 Aug 2025, 14:53 BST
  5. Clarification questions by
    10 Sept 2025, 13:05 BST
  6. Submission deadline398 days ago
    22 Sept 2025, 13:05 BST
  7. Assessment summaries sent387 days ago
    3 Oct 2025, 00:00 BST
  8. Award decision expected by375 days ago
    14 Oct 2025, 23:59 BST
  9. Standstill ends375 days ago
    14 Oct 2025, 23:59 BST
  10. Contract starts370 days ago
    20 Oct 2025, 00:00 BST
  11. Latest notice published54 days ago
    1 Sept 2026, 10:46 BST

Notice history

13 events · 7 releases on Find a Tender · since 12 Jun 2025
  1. Preliminary market engagement notice published
    12 Jun 2025, 16:43 BST
    UK2
  2. Preliminary market engagement notice published
    13 Jun 2025, 16:23 BST
    UK2
  3. Tender notice published
    21 Aug 2025, 14:53 BST
    UK4
  4. Status changed to active
    21 Aug 2025, 14:53 BST
  5. Procurement method changed
    21 Aug 2025, 14:53 BST
  6. Deadline published: 22 Sept 2025, 13:05 BST
    21 Aug 2025, 14:53 BST
  7. Contract award notice published
    3 Oct 2025, 14:06 BST
    UK6
  8. Status changed to complete
    3 Oct 2025, 14:06 BST
  9. Contract signature expected
    20 Oct 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    3 Nov 2025, 12:34 GMT
    UK7
  11. Contract change notice published
    17 Mar 2026, 13:45 GMT
    UK10
  12. Contract change proposed
    17 Mar 2026, 23:59 GMT
    All paid for servcies will be completed in April 2026. A no cost, time only extension is provided to allow for monitoring of social value activites and reporting to the Authoirty on their delvierability. This reporting is delivered at no additional cost to the Authority, but extending the contract allows for continued engagement and to enhance the impact of end deliverables for users. The duration of the extension is greater than 10% of the original contract duration.
  13. Contract termination notice published
    1 Sept 2026, 10:46 BST
    UK11
Routine re-releases (7)
  • 2025-10: 1 release · 3 Oct 2025
  • 2025-08: 1 release · 21 Aug 2025
  • 2025-06: 2 releases · 12 Jun 2025, 13 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £416,6661 award exc. VAT
Bids received 136 from SMEs
Contracts signed 1latest 20 Oct 2025
Awarded toValueDateStatus
Energy Systems Catapult Services LtdSME20 Oct 2025 – 31 Mar 2026 · up to 30 Jun 2026Extensions: If there is an unforeseen delay to the deliverables, the Authority may seek to extend the Contract, in line with Procurement Act 2023, to facilitate late delivery.£416,6663 Oct 2025Awarded

Contracts

  • Great British Energy - Community Energy Shared Ownership document template creation · Energy Systems Catapult Services LtdSME

    Signed
    20 Oct 2025
    Value
    £416,666
    Period
    20 Oct 2025 – 31 Mar 2026 · up to 30 Jun 2026 with extensions
    Status
    terminated, Contract reference 8896 for Energy Systems Catapult Services Limited has reached its natural termination date. The final invoiced amount for this service was as per the tender/contract award notice of £416,666 excluding VAT / £500,000 including VAT. On behalf of Great British Energy Group Limited, we would like to thank Energy Systems Catapult Services Limited for their support, professionalism and services.
    Extensions
    If there is an unforeseen delay to the deliverables, the Authority may seek to extend the Contract, in line with Procurement Act 2023, to facilitate late delivery.
    Final value
    £416,667
    Termination
    contractCompleted
    • Change proposed 17 Mar 2026 All paid for servcies will be completed in April 2026. A no cost, time only extension is provided to allow for monitoring of social value activites and reporting to the Authoirty on their delvierability. This reporting is delivered at no additional cost to the Authority, but extending the contract allows for continued engagement and to enhance the impact of end deliverables for users. The duration of the extension is greater than 10% of the original contract duration., new end date 31 Mar 2026 · extensions to 31 Aug 2026

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders60—

Contracting authority & participating public bodies

Department for Energy Security & Net Zero

Contracting authorityPublic authority - central government GB-PPON: PDHQ-2163-WYMH 55 Whitehall, London, London, SW1A 2HPContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Responses to Clarifications received during the Tendering period will be published on the Authority's e-tendering portal.

Notices published for this procedure