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Published 30 Sept 2025, 09:44 BST

Official UK procurement notice

Grass Cutting & Grounds Maintenance 2026-2029

Official notice

Authority: Bourton-on-the-Water Parish Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South West (UKK13)
Published estimate£100,000≈ £33k / year · £120,000 inc. VAT
Submissions closed 30 Nov 2025
Contract term 3 yrsends 31 Mar 2029 · starts 1 Apr 2026

What is being bought

Published requirement description

Bourton-on-the-Water Parish Council invites contractors to submit tenders for the provision of grass cutting and grounds maintenance services across various locations within the parish of Bourton-on-the-Water. The contract will cover the following areas:

  • Village Greens
  • Public footpaths
  • Highway verges
  • Cemetery grounds
  • Allotment sites
  • Playing fields
  • Other designated public spaces

The successful contractor will be expected to deliver high-quality, reliable services in accordance with the Council's specifications and schedule.

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published
Lot #1 3 yrsSMEPublished value£100,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: South WestEligibility: SME eligible
77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Environmental: 10%
Published sub-criteria (4)
  • Quality of Service: 30%
  • Experience and Capability: 20%
  • Total Price: 40%
  • Environmental and Sustainability Considerations: 10%
Published award criteria (4)
  • Total Price: Overall cost of the service over the contract period. Value for money in relation to the scope of work.
  • Quality of Service: Proposed approach to grounds maintenance, including methods, equipment, and scheduling. Understanding of the sites and their specific needs.
  • Experience and Capability: Relevant experience in similar contracts. Qualifications and training of staff. References or case studies from previous clients.
  • Environmental and Sustainability Considerations: Use of environmentally friendly practices and materials. Waste management and minimisation strategies.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Sept 2025, 09:44 BST
Last source update
30 Sept 2025, 09:44 BST
FTS notice number
2025/S 000-060741
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance services
Delivery area
South West (UKK13)
Official registry OCID
ocds-h6vhtk-05a498 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
30 Nov 2025, 12:00 GMT
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

Contractors must complete the relevant specification in full and return it to the Parish Council office by post in the specifically marked envelope provided with the tender documents and addressed to the Parish Clerk by 12 noon on Sunday 30th November 2025.

Timeline

30 Sept 2025 → 1 Apr 2026 · 3 dates
  1. Tender notice published393 days ago
    30 Sept 2025, 09:44 BST
  2. Submission deadline332 days ago
    30 Nov 2025, 12:00 GMT
  3. Contract starts210 days ago
    1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Sept 2025, 09:44 BST
    UK4

Contracting authority & participating public bodies

Bourton-on-the-Water Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBCW-2846-HWJZ The George Moore Community Centre, Moore Road, Bourton-on-the-Water, South West, GL54 2AZContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationsDigital map displaying all aspects of the grass cutting and grounds maintenance specification for the period 2026-2029.
  • Bidding documents and specifications tenderBidding documents and specificationsLink to area of Parish Council website containing all information and documents relating to the new grass cutting and grounds maintenance contract for 2026-2029.
  • Bidding documents and specifications tenderBidding documents and specificationsPDFFull specification of areas within the parish to be maintained under the new grass cutting and grounds maintenance contract for the period 2026-2029.
  • Bidding documents and specifications tenderBidding documents and specificationsPDFLetter to contractors inviting them to submit a tender for the Parish Council's new grass cutting and grounds maintenance contract for 2026-2029.

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender