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Official procurement procedure

Gloucestershire Holiday Activities and Food Programme (HAF)

Health and social work services
South West (UKK1)
South West (UKK13)
Published value
Not published
Submission deadline Not published
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Gloucestershire County Council: "Gloucestershire Holiday Activities and Food Programme (HAF)". Published status: complete. Published value: Value not published. 3 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityGloucestershire County CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Gloucestershire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Gloucestershire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.6Bids / Report
66.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 101 active published awards; 9 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityGloucestershire County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published24 Apr 2025, 10:46 BST
Last source update24 Apr 2025, 10:46 BST
Recurring procurementNot published
ClassificationHealth and social work services
Delivery area
South West (UKK1)
South West (UKK13)
OCIDocds-h6vhtk-0506c7
What is being bought
he Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods. In Gloucestershire we are establishing a modified framework which has three lots: Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district. Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District. Multiple providers may be appointed per district, providers can bid for more than one district. Please note that while Lots 2 and 3 will allow new applications to be submitted, they will only be assessed three times a year, approximately 10 weeks before the next HAF holiday.
What changed
From the official release history
  1. Status changed to complete
    24 Apr 2025, 10:46 BST
  2. Official notice release published
    24 Apr 2025, 10:46 BST
  3. Buyer information updated
    24 Apr 2025, 10:46 BST
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,
    Status not published
    Published valueNot published
    Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,
    Status not published
    Published valueNot published
    Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds
    Status not published
    Published valueNot published
    Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    24 Apr 2025, 10:46 BST
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    Signed 9 Apr 2025, 00:00 BST · £45,910
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    Signed 9 Apr 2025, 00:00 BST · £5,628
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    Signed 9 Apr 2025, 00:00 BST · £30,607
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    Signed 9 Apr 2025, 00:00 BST · £5,651
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    Signed 9 Apr 2025, 00:00 BST · £31,500
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    Signed 9 Apr 2025, 00:00 BST · £30,386
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    Signed 9 Apr 2025, 00:00 BST · £13,440
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    Signed 9 Apr 2025, 00:00 BST · £19,025
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    Signed 9 Apr 2025, 00:00 BST · £10,000
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    Signed 9 Apr 2025, 00:00 BST · £31,500
Commercial outcome and competition
Awards
Cheltenham Borough Council
Not published · Not published · active
K JAMES CONSULTANCY AND HEADSHIP LIMITED (trading as APF Activity Camps)
Not published · Not published · active
Aspire Foundation
Not published · Not published · active
Bourton Primary Academy
Not published · Not published · active
Branches Out CiC
Not published · Not published · active
Cashes Green Community Centre
Not published · Not published · active
Cheltenham Town Community Education and Sporting Trust Ltd (Cheltenham Town Community Trust)
Not published · Not published · active
Chess-Mate Hub Ltd trading as Chess-Mate
Not published · Not published · active
Cotswold Active Camps
Not published · Not published · active
Cotswold Forest School
Not published · Not published · active
Get it Together Recording Studio (Stroud Music Resource)
Not published · Not published · active
World Jungle
Not published · Not published · active
GL4 CIC
Not published · Not published · active
HARE Forest School CIC
Not published · Not published · active
Horses for Wellbeing
Not published · Not published · active
Hunts Court
Not published · Not published · active
Radko Ltd T/A Jam Coding Cheltenham
Not published · Not published · active
Just Camps Ltd
Not published · Not published · active
Kiki's Out of School's Club
Not published · Not published · active
Krunch UK
Not published · Not published · active
Little Monsters Rugby
Not published · Not published · active
Move More
Not published · Not published · active
Forest Voluntary Action Forum
Not published · Not published · active
The Black Shed Brokerage
Not published · Not published · active
Play Gloucestershire
Not published · Not published · active
Progressive Sports
Not published · Not published · active
Prostars
Not published · Not published · active
Rachel Shilston- Inspiring Creativity
Not published · Not published · active
Red Banana Drama
Not published · Not published · active
Serens Wish
Not published · Not published · active
Sportily
Not published · Not published · active
Springbank Community Group CiC
Not published · Not published · active
STEMworks
Not published · Not published · active
The Venture Community Hub
Not published · Not published · active
The Calm Club
Not published · Not published · active
The Door Youth Project Ltd
Not published · Not published · active
The Family Haven
Not published · Not published · active
The Music Works
Not published · Not published · active
The Rock
Not published · Not published · active
Truth Boxing Club Limited
Not published · Not published · active
Your Next Move
Not published · Not published · active
Parent Carer Alliance
Not published · Not published · active
Craftology
Not published · Not published · active
Gloucester City Council- The Museum of Gloucester
Not published · Not published · active
Stroud District Council
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Art Shape
Not published · Not published · active
Bloodhound Educations Ltd
Not published · Not published · active
Cheltenham and Gloucester Gymnastics Club
Not published · Not published · active
Fat Squirrel Outdoor Co Ltd
Not published · Not published · active
Next Thing Education Camps Ltd
Not published · Not published · active
Contracts
Contract
£45,910 · signed 9 Apr 2025, 00:00 BST · active
Contract
£17,920 · signed 9 Apr 2025, 00:00 BST · active
Contract
£5,628 · signed 9 Apr 2025, 00:00 BST · active
Contract
£5,257 · signed 9 Apr 2025, 00:00 BST · active
Contract
£7,063 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£9,600 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£14,200 · signed 9 Apr 2025, 00:00 BST · active
Contract
£9,600 · signed 9 Apr 2025, 00:00 BST · active
Contract
£3,735 · signed 9 Apr 2025, 00:00 BST · active
Contract
£30,607 · signed 9 Apr 2025, 00:00 BST · active
Contract
£3,070 · signed 9 Apr 2025, 00:00 BST · active
Contract
£18,104 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£8,840 · signed 9 Apr 2025, 00:00 BST · active
Contract
£5,651 · signed 9 Apr 2025, 00:00 BST · active
Contract
£31,777 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£42,963 · signed 9 Apr 2025, 00:00 BST · active
Contract
£54,389 · signed 9 Apr 2025, 00:00 BST · active
Contract
£41,253 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£31,500 · signed 9 Apr 2025, 00:00 BST · active
Contract
£30,386 · signed 9 Apr 2025, 00:00 BST · active
Contract
£13,440 · signed 9 Apr 2025, 00:00 BST · active
Contract
£9,525 · signed 9 Apr 2025, 00:00 BST · active
Contract
£8,289 · signed 9 Apr 2025, 00:00 BST · active
Contract
£19,025 · signed 9 Apr 2025, 00:00 BST · active
Contract
£20,030 · signed 9 Apr 2025, 00:00 BST · active
Contract
£8,409 · signed 9 Apr 2025, 00:00 BST · active
Contract
£65,871 · signed 9 Apr 2025, 00:00 BST · active
Contract
£99,199 · signed 9 Apr 2025, 00:00 BST · active
Contract
£6,392 · signed 9 Apr 2025, 00:00 BST · active
Contract
£3,417 · signed 9 Apr 2025, 00:00 BST · active
Contract
£11,465 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£9,745 · signed 9 Apr 2025, 00:00 BST · active
Contract
£2,500 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£0 · signed 9 Apr 2025, 00:00 BST · active
Contract
£42,583 · signed 9 Apr 2025, 00:00 BST · active
Contract
£25,199 · signed 9 Apr 2025, 00:00 BST · active
Contract
£85,564 · signed 9 Apr 2025, 00:00 BST · active
Contract
£33,125 · signed 9 Apr 2025, 00:00 BST · active
Contract
£10,000 · signed 9 Apr 2025, 00:00 BST · active
Contract
£31,500 · signed 9 Apr 2025, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure
Showing primary 50 of 64 published organisations

Gloucestershire County Council

Contracting authority GB-FTS-143856
View buyer profile

  • Gloucestershire County Council
    buyer

    Shire Hall, Westgate Street, Gloucester, UKK13, GL12TG
    rhiannon.wardle@gloucestershire.gov.uk

  • Activate Management Ltd
    supplier

    Alcester, UKK13

  • Adventure Hire Slimbridge
    supplier

    Slimbridge, UKK13

  • Amy Addle Dance
    supplier

    Gloucester, UKK13

  • Art Shape
    supplier

    Gloucester, UKK13

  • Aspire Foundation
    supplier

    Cheltenham, UKK13

  • Belmont School
    supplier

    Cheltenham, UKK13

  • Bloodhound Educations Ltd
    supplier

    Berkeley, UKK13

  • Bourton Primary Academy
    supplier

    Bourton-on-the-Water, UKK13

  • Branches Out CiC
    supplier

    Clearwell, UKK13

  • Cashes Green Community Centre
    supplier

    Stroud, UKK13

  • Cheltenham Borough Council
    supplier

    Cheltenham, UKK13

  • Cheltenham Town Community Education and Sporting Trust Ltd (Cheltenham Town Community Trust)
    supplier

    Cheltenham, UKK13

  • Cheltenham and Gloucester Gymnastics Club
    supplier

    Gloucester, UKK13

  • Chess-Mate Hub Ltd trading as Chess-Mate
    supplier

    Gloucester, UKK13

  • Cotswold Active Camps
    supplier

    Gloucester, UKK13

  • Cotswold Forest School
    supplier

    Gloucester, UKK13

  • Craftology
    supplier

    Gloucester, UKK13

  • Fat Squirrel Outdoor Co Ltd
    supplier

    Witney, UKK13

  • Forest Voluntary Action Forum
    supplier

    Cinderford, UKK13

  • GL4 CIC
    supplier

    Gloucester, UKK13

  • Get it Together Recording Studio (Stroud Music Resource)
    supplier

    Stroud, UKK13

  • Gloucester City Council- The Museum of Gloucester
    supplier

    Gloucester, UKK13

  • Gloucestershire Arts and Social Projects
    supplier

    Stroud, UKK13

  • Goals Beyond Grass
    supplier

    Gloucester, UKK13

  • HARE Forest School CIC
    supplier

    Bristol, UKK13

  • Harts Barn
    supplier

    Gloucester, UKK13

  • Horses for Wellbeing
    supplier

    Cheltenham, UKK13

  • Hunts Court
    supplier

    Gloucester, UKK13

  • Just Camps Ltd
    supplier

    Cheltenham, UKK13

  • K JAMES CONSULTANCY AND HEADSHIP LIMITED (trading as APF Activity Camps)
    supplier

    Milton Keynes, UKK13

  • Kiki's Out of School's Club
    supplier

    Gloucester, UKK

  • Krunch UK
    supplier

    Thornbury, UKK13

  • Little Monsters Rugby
    supplier

    Gloucester, UKK13

  • Move More
    supplier

    Cheltenham, UKK13

  • Next Thing Education Camps Ltd
    supplier

    Hemel Hempstead, UKK13

  • Parent Carer Alliance
    supplier

    Dursley, UKK13

  • Paternoster School
    supplier

    Cirencester, UKK13

  • Play Gloucestershire
    supplier

    Gloucester, UKK

  • Progressive Sports
    supplier

    Rugeley, UKK13

  • Prostars
    supplier

    Gloucester, UKK13

  • Rachel Shilston- Inspiring Creativity
    supplier

    Gloucester, UKK13

  • Radko Ltd T/A Jam Coding Cheltenham
    supplier

    Cheltenham, UKK13

  • Red Banana Drama
    supplier

    Evesham, UKK13

  • SAND Academies Trust
    supplier

    Gloucester, UKK13

  • STEMworks
    supplier

    Gloucester, UKK13

  • SV Mentoring
    supplier

    Stroud, UKK13

  • School of Larks
    supplier

    Stroud, UKK13

  • Serens Wish
    supplier

    Cheltenham, UKK13

  • Sportily
    supplier

    Gloucester, UKK13
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleVEAT Type of procedure - Negotiated without a prior call for competition (Additional deliveries by the original suppliers) The Council is proposing to enter into this framework agreement extension with the incumbent framework providers following a period of 10 days from the date of publication of this notice in reliance upon Regulation 72(1)(b) of the Public Contracts Regulations 2015. This is on the basis that the incumbent framework providers are likely to be required to deliver additional services that have become necessary and where a change of provider cannot be made for economic or technical reasons, would cause significant inconvenience or a substantial duplication of costs for the Council. The increase in contract price does not exceed 50% of the each of the original framework agreements' value. The original framework agreement value was approximately £4,5000,000 for a term of three years. The estimated value of the framework agreement extension is £1,7000,000. In addition, this framework agreement is subject to the light-touch regime and therefore during the extension term, new providers who are interested in providing HAF activities during 2025-2026 are able to apply to join in accordance with the framework agreement's operating rules.