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Find a TenderAwardedContract details notice
Published 18 Dec 2025, 11:00 GMT

Official UK procurement notice

Global Event Management Platform

Official notice

Authority: British Council (Local council)·Consortium: 2 public authorities

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate£150,000≈ £150k / year · £180,000 inc. VAT1.5% above published estimate
Submissions closed 19 Jan 2026awarded 30 Mar 2026
Awarded to Cvent Europe, Ltd.
Contract term 1 yrends 12 Feb 2027 · up to 12 Feb 2030 with extensions · starts 13 Feb 2026

What is being bought

Published requirement description

We are looking for a single event management platform that can support the delivery of in-person, hybrid and virtual events as well as webinars across multiple countries and departments, and can help us standardise the event management process and reduce the current fragmentation of tools and processes.

CPV: Cultural event organisation services · Event services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£150,000
Contract period: 13 Feb 2026 – 12 Feb 2027 (1 yr) · up to 12 Feb 2030 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial term of 1 year, with an option for an extension for up to an additional 3 years in annual (1 year) increments that will be reviewed on an annual basis.
79952000 Event services79952100 Cultural event organisation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Methodology and Approach, Mandatory Requirements, Functional Requirements, Non-Functional Requirements, Commercial

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Dec 2025, 11:00 GMT
Last source update
29 Apr 2026, 10:19 BST
Authority reference
RFP1030737
FTS notice number
2025/S 000-084228
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cultural event organisation servicesEvent services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05f8c3 Find a Tender

How it was run

Official notice
Run through: TCS TAP eSourcing
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
19 Jan 2026, 17:00 GMT
Clarification deadline
5 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

tap.tcsapps.com/tap2/ ↗

Timeline

18 Dec 2025 → 29 Apr 2026 · 5 dates
  1. Tender notice published306 days ago
    18 Dec 2025, 11:00 GMT
  2. Clarification questions by288 days ago
    5 Jan 2026, 12:00 GMT
  3. Submission deadline274 days ago
    19 Jan 2026, 17:00 GMT
  4. Contract starts249 days ago
    13 Feb 2026
  5. Latest notice published174 days ago
    29 Apr 2026, 10:19 BST

Notice history

4 events · 2 releases on Find a Tender · since 18 Dec 2025
  1. Tender notice published
    18 Dec 2025, 11:00 GMT
    UK4
  2. Contract details notice published
    29 Apr 2026, 10:19 BST
    UK7
  3. Status changed to complete
    29 Apr 2026, 10:19 BST
  4. Buyer details updated
    29 Apr 2026, 10:19 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £152,3031 contract exc. VAT
Contracts signed 1latest 30 Mar 2026
Awarded toValueDateStatus
Cvent Europe, Ltd.£152,303 †—Awarded

Contracts

  • Contract 1 · Cvent Europe, Ltd.

    Signed
    30 Mar 2026
    Value
    £152,303
    Period
    31 Mar 2026 – 30 Mar 2027 · up to 30 Mar 2030 with extensions
    Status
    active
    Extensions
    1+1+1

Contracting authority & participating public bodies

2 public bodies on the notice

BRITISH COUNCIL(THE)

Contracting authorityPublic authority - sub-central government GB-COH: RC000060 · GB-PPON: PHTN-1551-GCQH 1 Redman Place, Stratford,, London, London, E20 1JQContact email

Consortium members and other public bodies

  • British CouncilContracting authorityPublic authority - sub-central governmentGB-PPON: PHTN-1551-GCQH London, LondonContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • CVENT EUROPE LTDAwarded supplierGB-COH: 08434196GB-PPON: PVWD-4459-GNLX 5 New Street Square, London, London, EC4A 3TWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender