Official UK procurement notice
GLA Electoral Information Portal
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionThe purpose of this Prior Information Notice is to notify the market of TfL's intention to carry out early market engagement to assess the current market capabilities and appetite for the requirement.
Transport for London, on behalf of the Greater London Authority, are seeking to procure an Electoral Information Portal.
London has one Mayor and 25 Assembly Members. This unique form of government - the Greater London Authority - was set up in 2000 and, working with London's 32 boroughs, the City of London, central government and many others, it is responsible for key London services, including transport, the police and the fire service
London Elects is the programme team that organises the Mayor of London and the London Assembly elections. This includes everything from designing the ballot papers and managing the counting of votes, to delivering a public awareness campaign to tell Londoners about the election and how to vote.
The conduct of these Elections requires a number of digital tools to allow for the accurate collation, transmission and presentation of electoral information.
To aid in the preparation and conduct of future London Mayor and Assembly Elections, an electronic portal with a number of digital tools is required to support the conduct of critical electoral tasks.
The overarching requirement is for a software solution which provides the GLA and other partners the ability to conduct the variety of digital tasks related to election management for London Mayor and Assembly elections.
Providing a seamless experience for users is vital, in particular the borough users. In the past they have been required to engage with a number of different portals to meet the requirements of the election. For future elections, boroughs are expected to only need to access a single portal, with a user being able to use a single set of credentials to enter all parts of the system that they have been authorized to access.
CPV: Development of transaction processing and custom software
The lotProcurement structure
single lot · no lot value publishedLot #1This Market Sounding Questionnaire (MSQ) is issued by Transport for London (TfL),…Planned
This Market Sounding Questionnaire (MSQ) is issued by Transport for London (TfL), acting on behalf of the Greater London Authority (the "GLA"), and seeks to obtain market feedback in relation to the possible procurement for the GLA Electoral Information Portal.
As part of this market sounding exercise, GLA wishes to seek suppliers views on the extent of their capabilities and appetite for designing/creating an Electoral Information Portal.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Mar 2025, 09:14 GMT
- Last source update
- 18 Mar 2025, 14:56 GMT
- Authority reference
ICT14890- FTS notice number
2025/S 000-009935- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ed15Find a Tender
Publisher note: The purpose of this Prior Information Notice (PIN) is to: i. provide advance notice that TfL is considering to undertake a tendering exercise to set up a new contract; ii. understand the market interest in this procurement; iii. identify suppliers who would like to participate in the Market Sounding Questionnaire (MSQ) as part of our Early Market Engagement (EME) process to provide the services outlined. Interested suppliers should register their interest in this procurement by sending an email message by no later than 26 March 2025 to [email protected]. Your Expressions of Interest email message should clearly state: • Subject Title: ICT14890 - GLA Electoral Information Portal • Supplier name • Contact details The interested suppliers will then be sent a Market Sounding Questionnaire (MSQ) along with guidance notes. Responses should be submitted by 18 April 2025. Following an assessment of responses received from the MSQ, the GLA may hold further follow-up sessions with individual suppliers to gather their feedback w/c 28 April 2025. This will help us to finalise our procurement strategy. This PIN and the subsequent MSQ do not form part of a formal procurement process. TfL is not liable for any costs, fees or expenses incurred by any party participating in any aspect of this EME exercise. TfL cannot guarantee it will incorporate all or any feedback received into any subsequent procurement documentation. TfL intends to publish any tender exercise in relation to this proposed sourcing activity using SAP ARIBA. Interested parties will need to be registered on this system if they wish to participate at the below link: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL In the event of issues or difficulty with the registration please contact the SAP Ariba Supplier Registration Help Page: https://help.sap.com/docs/sap-business-network-for-trading-partners/registration-andlogging-in/how-to-register-as-supplier-on-sap-business-network If you have any queries regarding your registration, please contact: [email protected]
How it was run
Official notice- Submission deadline
- —
Timeline
18 Mar 2025 → 30 May 2025 · 2 dates- Notice published18 Mar 2025, 14:56 GMT
- Tender notice expected30 May 2025, 00:00 BST
Notice history
2 releases on Find a TenderPublished amendments (1)
Please note: The contact details for the MSQ should be * [email protected] in the complementary information section - not as the detailed typo [email protected]
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.