Official UK procurement notice
Geotechnical and Drainage Asset Information Management System (GDMS) Phase 13
Authority: Highways England
What is being bought
Published requirement descriptionHighways England is the government company charged with operating, maintaining and improving motorways and major (trunk) roads in England.
Civils asset management in Highways England includes drainage and geotechnical information, as well as pavements, structures and technology. Asset data enables Highways England to make informed decisions about the way it operates and maintains the strategic road network. Highways England continuously improves by gaining a better understanding of its assets through an asset delivery programme and investment in its asset management processes and systems. Highways England’s existing geotechnical and drainage asset information management systems (GDMS and Highways Agency Drainage Data Management System (HADDMS) respectively), are Highways England’s prime geotechnical and drainage asset information management systems for inventory and condition data. Management and upgrades to both asset information systems form part of a programme that has been ongoing for approximately twenty years.
The geotechnical asset information system, GDMS, was re-platformed (working with Mott MacDonald and Bentley Systems (formerly Keynetix)) between 2017 and 2020 (“Phase 12”) to mitigate against the risks of software obsolescence and to meet current business needs. As part of the re-platforming, a key business goal was to provide a systems architecture that could facilitate a single, unified platform that catered for management of both geotechnical and drainage assets. Highways England has been granted a license to use and adapt the specially written software and associated documentation. In order to maximise Highways England’s investment to date, Highways England wishes to compete the ongoing support and iteration of this project as part of this procurement exercise.
This project, the GDMS Phase 13 project, shall provide:
a) IT service management for the geotechnical aspects of the GDMS platform that have been developed to date;
b) A replacement for the legacy HADDMS platform; and
c) Interoperability services with Highways England’s other systems.
CPV: Data analysis services · Data capture services · Data management services · Data services · Data storage services · Data-processing services · Digital mapping services · Graphical user interface (GUI) tools · IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1The overall objectives for the GDMS Phase 13 project are:Renewal
The overall objectives for the GDMS Phase 13 project are:
a) To put in place all necessary IT service management, software licensing, hosting, and sub-contracting arrangements (the “Transition Services”) in order to operate and maintain the current GDMS platform, within 3 months of the contract commencement date;
b) To deploy a HADDMS Replacement (which meets government technology standards) into live operation within 2 years of the Transition Services going live (in order for Highways England to switch off and decommission the legacy HADDMS platform) and to deploy interoperability with other Highways England systems within 6 months of the HADDMS Replacement going live (the “Drainage and General Implementation Services”);
c) To have a managed service for the support, maintenance, and continuous improvement of the GDMS platform during its business as usual operation. The contract duration will be five years with the option for two two-year extensions (i.e. 5 + 2 + 2), subject to business need and supplier performance;
d) To implement a HADDMS Replacement solution that leverages investment in the GDMS platform to date and enables future flexibility across a convergent platform for managing geotechnical and drainage assets, including through the implementation of optional services or future requirements without the need for major capital investment beyond this project, including (but not limited to):
- The GDMS platform must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the Agreement that Highways England may wish to implement via the Variation Procedure (e.g. decision support tool functionality for network deterioration and what-if scenario modelling);
- The GDMS platform must enable Highways England to exchange data across different information systems and services in near real-time, for example, by means of an open Application Programme Interface (API), enabling unfettered access to all geotechnical and drainage related asset data wherever it is stored;
- The GDMS platform may be required to support the management of information for other Highways England asset classes, such as pavements, structures, technology, and street furniture;
- The GDMS platform must enable referencing of all geotechnical and drainage construction, survey and other related data to strategic road network models; and
- The successful Tenderer must propose new ideas, innovations, and service improvements via an annual Continuous Improvement Plan. Highways England may wish to implement such service improvements via the Variation Procedure. Additional information: The contract value is expected to be approximately £17,000,000 GBP. This figures is an estimate only and will be dependent upon whether an extension (in part or in whole) is enacted, and whether the optional services (in part or in whole) are enacted.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 May 2021, 22:45 BST
- Last source update
- 27 May 2021, 22:45 BST
- Award evaluation window
- 1 Jul 2021 – …
- FTS notice number
2021/S 000-011910- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b5f8Find a Tender
- Review procedure
Highways England will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers. Appeals must be lodged in accordance with the Public Contracts Regulations 2015 (SI 2015 No. 102) as amended.
Publisher note: To access the documents outlined in Annex 1, Tenderers must register for a free account via the portal located at https://highways.bravosolution.co.uk (the “e-Sourcing Portal”). Once Tenderers have received their log in details, Tenderers must log into the e-Sourcing Portal and click the “ITTs Open To All Suppliers” link and select the listing under reference number 6100. Tenderers must review the introductory page to the ITT and click “Express Interest” to continue. Tenderers can access the documents outlined in Annex 1 by clicking “Buyer Attachments” in the “ITT Details” box. If you require any further assistance, Tenderers should contact the eSourcing helpdesk on +44 8000698630 or [email protected]. This contract notice (and the associated procurement documents) are published in good faith. No warranty is given as to the accuracy or completeness of the information contained in it. Any liability for inaccuracy or incompleteness is expressly disclaimed by Highways England and its advisors. Tenderers are advised to satisfy themselves that they understand all the requirements of the procurement documents and procurement exercise before submitting their tender. Nothing in this contract notice (and the associated procurement documents) will be taken as constituting an offer (whether implied or otherwise), or any agreement, whether express or implied between Highways England and any other party. Highways England reserves the right to cancel, amend or vary the procurement exercise at any point prior to the award of the contract (whole or in part) and with no liability on its part. Highways England and/or its advisors are not liable for any costs resulting from any amendment or cancellation of this procurement exercise nor any other costs, charges, fees, expenses, claims or disbursements (howsoever arising and including third party costs) incurred by those tenderers submitting a tender for this contract. Tenderers submit a tender at their own risk and expense.
How it was run
Official notice- Submission deadline
- 1 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 1 Jul 2021, 12:00 BST
Timeline
27 May 2021 → 1 Jul 2021 · 3 dates- Notice published27 May 2021, 22:45 BST
- Submission deadline1 Jul 2021, 12:00 BST
- Bids opened1 Jul 2021, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- See details at VI 4.3Review body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria