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Published 19 Jun 2025, 16:08 BST

Official UK procurement notice

Generative AI for Back Office Processing

Official notice

Authority: North Somerset Council (Local council)

Direct awardSME suitable
Sectors: Research & Development (R&D) (73) Delivery: South West (UKK12)
Awarded value£458,000published award · exc. VAT
Awarded 19 Jun 2025no call for competition
Awarded to AGILISYS LIMITED

What is being bought

Published requirement description

North Somerset Council actively piloted the co-development of an innovative solution using tools provided by Agilisys Ltd. The pilot led to the development of an AI-assisted EHCP assessment process. After thorough testing of the EHCP platform and practitioner-led innovation, the EHCP tool has developed into a complex, standalone tool within the platform, saving circa two hours per assessment. North Somerset Council intend on continuing to use and build upon it's steps towards using AI to reduce administrative activity by using the available tools to automate further templates.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSME
Delivery: South WestEligibility: SME eligible
73000000 Research and development services and related consultancy services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jun 2025, 16:08 BST
Last source update
1 Oct 2025, 09:53 BST
FTS notice number
2025/S 000-061149
Latest notice
Contract details notice (UK7)
Delivery area
South West (UKK12)
Official registry OCID
ocds-h6vhtk-055043 Find a Tender
Why no open competition
Prototypes Development; Single Suppliers Intellectual Property Exclusive Rights
Published justification

Continued use of proprietary EHCP tool and development of additional new use-cases using the AI tools provided by Agilisys Ltd.

How it was run

Official notice
Submission deadline
—

Timeline

1 Oct 2025 → 10 Oct 2025 · 2 dates
  1. Notice published391 days ago
    1 Oct 2025, 09:53 BST
  2. Standstill ends381 days ago
    10 Oct 2025, 23:59 BST

Notice history

4 events · 3 releases on Find a Tender · since 19 Jun 2025
  1. Transparency notice published
    19 Jun 2025, 16:08 BST
    UK5
  2. Contract award notice published
    1 Oct 2025, 09:41 BST
    UK6
  3. Contract details notice published
    1 Oct 2025, 09:53 BST
    UK7
  4. Contract signature expected
    11 Oct 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £458,0001 award exc. VAT
Contracts signed 1latest 19 Jun 2025
Awarded toValueDateStatus
AGILISYS LIMITED11 Oct 2025 – 20 Jun 2026 · up to 20 Jun 2028Extensions: The contract can be extended for a further 24 months.£458,00019 Jun 2025Awarded

Contracts

  • Contract 1 · AGILISYS LIMITED

    Signed
    19 Jun 2025
    Value
    £458,000
    Period
    11 Oct 2025 – 20 Jun 2026 · up to 20 Jun 2028 with extensions
    Status
    active
    Extensions
    Contract can be extended by a further 24 months

    No agreed KPIs: Performance measures are to be developed through the life of the contract as use-cases for AI tools emerge.

Contracting authority & participating public bodies

North Somerset Council

Contracting authorityPublic authority - sub-central government GB-PPON: PVVX-9588-WCMV Town Hall, Walliscote Grove Road, Weston-super-Mare, North Somerset, South West, BS23 1UJContact email

Bidders & participating suppliers

1 commercial party on the notice
  • AGILISYS LIMITEDAwarded supplierGB-COH: 04327369GB-PPON: PZRW-1751-WBLX Scale Space, 1st Floor Imperial College, White City Campus, 58 Wood Lane, London, London, W12 7RZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender