Official UK procurement notice
GCC006191CPU – The Provision of Compute and Storage Services
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe council invites tender bids for the provision of compute and storage services. This procurement will be conducted via the Public Contracts Scotland-Tender portal (PCS-T).
The contract is expected to run for an Initial Term of approximately 69 months. The council will have an option to extend the contract for periods of up to 60 months (in total) which will be exercised by the council serving notice on the Bidder in accordance with the council’s Terms and Conditions.
The estimated value of this contract over the maximum permitted duration of 129 months (69 plus up to 60) is expected to be within the range of 80,000,000 GBP to 110,000,000 GBP.
TUPE may apply to this contract.
Please refer to the Procurement Documents contained within PCS-T for full details relating to this opportunity.
- Recurrence: This contract has an initial term of 69 months with options to extend for periods of up to 60 months (in total). Reprocurement may therefore take place any time from 2030 onwards.
CPV: Backup or recovery software development services · Computer archiving services · Computer equipment and supplies · Computer-related management services · Data network management and support services · Data storage services · Disaster recovery services · Hardware disaster-recovery consultancy services · IT services: consulting, software development, Internet and support · Information systems and servers · Operating systems · Servers · +3 more
The lotProcurement structure
single lot · no lot value publishedLot #1The council invites tender bids for the provision of compute and storage servicesAwardedRenewal
The council invites tender bids for the provision of compute and storage services. The Service Provider will provide datacentre and cloud infrastructure services to the council.
It is anticipated that the Compute and Storage Services shall commence on 01 October 2025 (the ‘Commencement Date’). Following the Due Diligence Period the Service Provider will be required to transition services from the current provider to the Service Provider’s environment during the Implementation Period and prior to the Operational Services Commencement Date of 01 July 2026. At a high level the Services will consist of:
- A primary Tier 3 datacentre conforming to Tier 3 standards;
- Disaster Recovery provision conforming to Tier 3 standards;
- Provision, hosting and management of resilient Virtual server environments;
- Provision, hosting and management of Physical server environments;
- Installation, management and maintenance of current and new Operating systems and underpinning services;
- Provision, hosting and management of scalable Storage services;
- Backup, restore and archive, including immutable backups;
- Provision and management of Datacentre internal networking;
- Datacentre power management and reporting;
- Connectivity between the Service Provider’s datacentres and the Council’s WAN;
- Firewall provision, hosting, maintenance, management and configuration;
- Private cloud infrastructure provision, hosting and management; and
- Public cloud infrastructure provision and management.
As part of the delivery of this service, the Supplier will be required to integrate with the SIAM function.
PLEASE NOTE: Due to the nature of the Services, some information related to the procurement is considered sensitive, as it relates to the council’s security systems. In order to maintain confidentiality, the council require that a Confidentiality Agreement is signed by an Economic Operator prior to releasing the confidential information to them as part of this tender process. Economic Operators should complete and return the Confidentiality Agreement found within the Tender Pack in the “Buyer Attachments” area of PCS-T, and submit via the Q&A facility on the PCS-T portal as soon as possible. It is only following completion and return that the council shall send the information via email to the nominated individual listed on the Economic Operator’s Confidentiality Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 70%
- Fair Work First: 5%
- price: 25%
Published award criteria (3)
- Quality: 70
- Fair Work First: 5
- Price: 25
- Suitability
Not applicable
- Economic & financial standing
SPD Section 4B: Economic and Financial Standing
SPD Questions:
4B.4 - Financial Ratios
4B.5 - Insurance
Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. Bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder.
Minimum: Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:- 4B.4 Financial Ratios - Bidders must comply with the undernoted financial requirements in relation to Trading Performance, Liquidity and Balance Sheet strength in ord… - Technical & professional ability
SPD Section 4C: Technical and Professional ability
SPD Questions:
4C.1.2 - Relevant examples
4C.4 - Supply Chain Management/Tracking Systems Used
4C.7 – Environmental Management
4C.10 - Proportion (%) to be Sub-Contracted
SPD Section 4D: Quality Assurance and Environmental Management Standards
SPD Questions:
4D.1 Quality Management Procedures
4D.2 Environmental Management
Minimum: SPD 4C.1.2 Statement - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Please…
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This contract has an initial term of 69 months with options to extend for periods of up to 60 months (in total). Reprocurement may therefore take place any time from 2030 onwards.
- First published
- 30 May 2025, 13:08 BST
- Last source update
- 31 Oct 2025, 13:58 GMT
- Award evaluation window
- 10 Jul 2025 – …
- Authority reference
GCC006191CPU- FTS notice number
2025/S 000-070114- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0529b4Find a Tender
- Performance terms
Performance requirements related to this contract can be found within the Procurement Documents within the PCS-T portal.
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: The Health and Safety Questionnaire provided must be completed and submitted with all required supporting documents. A preferred bidder will be identified during evaluation and their completed Health & Safety questionnaire will be assessed by a Glasgow City Council Health & Safety Officer. In the event of a bidder failing to meet the minimum Health & Safety requirements of Glasgow City Council their offer will be rejected and then the next submission in ranked order will be assessed and so on until an acceptable provider is identified. Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Bidders must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained within Technical Envelope within tender portal (NB the council does not bind itself to withhold this information). Tenderers Amendments — Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Bidders will be required to complete the tenderers amendment certificate that is contained as an attachment within PCS-T. Non–Collusion- Bidders will be required to complete the Non-Collusion certificate contained as an attachment within PCS-T. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. This is contained as an attachment within PCS-T. Professional Integrity - Bidders will be required to answer questions related to professional integrity and to complete the Professional Integrity Certificate contained as an attachment within PCS-T. Terms and Conditions are located within the attachments area of PCS-T. Additional information pertaining to this contract notice is contained within the ITT documents. Bidders must ensure they read all attachments within the Buyers Attachments area in line with this contract notice. The Contract Commencement Date is 8th October 2025. Please note that there is an option for the Council to extend the Contract for multiple periods up to a further 5 years. (SC Ref:814422)
How it was run
Official notice- Submission deadline
- 14 Jul 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 10 Jul 2025, 12:00 BST
Timeline
10 Jul 2025 → 31 Oct 2025 · 3 dates- Bids opened10 Jul 2025, 12:00 BST
- Submission deadline14 Jul 2025, 12:00 BST
- Notice published360 days ago31 Oct 2025, 13:58 GMT
Notice history
2 events · 4 releases on Find a Tender · since 9 Jul 2025- Deadline moved to 14 Jul 2025, 12:00 BST9 Jul 2025, 11:09 BST+4 days · was 10 Jul 2025, 12:00 BST
- Status changed to complete31 Oct 2025, 13:58 GMT
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Jul 2025 | 14 Jul 2025 | +4 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Jul 2025 | 14 Jul 2025 | +4 d |
Update to the tender closing date Good Morning, In relation to the Compute and Storage tender / contract notice wan extension is being utilised for this tender closing date from 10th of July 2025 at 12 noon to 14th of July 2025 at 12 noon. Regards Glasgow City Council
Updated tender submission deadline.
Routine re-releases (4)
- 2025-05: 1 release · 30 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DataVita Limited | £44,932,948 † | — | Awarded |
Contracts
Contract 070114-2025-GCC006191CPU-1 · DataVita Limited
- Signed
- 8 Oct 2025
- Value
- £44,932,948
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court & Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- DataVita LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.