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Published 20 Sept 2022, 16:21 BST

Official UK procurement notice

Gas Service & Repairs Contract 2022 - 2027

Official notice

Authority: Linthouse Housing Association (Housing)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM82)
Published estimate£750,000exc. VAT18.5% above published estimate
Submissions closed 21 Oct 2022awarded 16 Dec 2022
Awarded to James Frew Ltd

What is being bought

Published requirement description

Gas Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc boiler and full system Renewal Contract 2022 – 2027

  • Recurrence: 2025 at the earliest if the optional extension periods are not applied.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Gas Services and Reactive Repairs Contract to approximately 1153 (gas) dwellings for…AwardedRenewalPublished value£750,000

Gas Services and Reactive Repairs Contract to approximately 1153 (gas) dwellings for The Associations in total (individual broken down below) as per the attached address lists but may include a wider geographical area in future. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required.

The LHA wishes to enter into Measured-Term Contract Agreements (MTCA) with an organisation/supplier who is suitably qualified and experienced in the provision of Gas Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.

Servicing works will be completed within a 10-month programme to allow for access and 100% completion of all servicing to all properties. Servicing and Safety checks to be carried out as per the provide schedule and programme to be provided by The Association. Additional information: As stated in the ITT

Delivery: Scotland · Glasgow, G51
Extensions: The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at The Clients discretion.Variant bids: not allowedElectronic catalogue: required
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80Price: 40
Published sub-criteria (3)
  • Quality: 60
  • Interview (if selected): 20
  • Cost of Service: 40
Published award criteria (3)
  • Quality: 60%
  • Interview (if selected): 20%
  • Cost of Service: 40%
Conditions of participation2
  • Suitability

    As stated in the ITT

  • Technical & professional ability

    As stated in the ITT

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 120 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2025 at the earliest if the optional extension periods are not applied.
First published
20 Sept 2022, 16:21 BST
Last source update
12 Jan 2023, 16:57 GMT
Award evaluation window
21 Oct 2022 – …
FTS notice number
2023/S 000-001018
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-0369b9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

KPI's are stated in tender documentation and ITT

Publisher note: (SC Ref:719031)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
21 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
21 Oct 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

21 Oct 2022 → 12 Jan 2023 · 3 dates
  1. Submission deadline
    21 Oct 2022, 12:00 BST
  2. Bids opened
    21 Oct 2022, 12:00 BST
  3. Notice published
    12 Jan 2023, 16:57 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Jan 2023, 16:57 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £888,8241 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 16 Dec 2022
Awarded toValueDateStatus
James Frew LtdSME£888,824 †—Awarded

Contracts

  • Contract 001018-2023-1 · James Frew LtdSME

    Signed
    16 Dec 2022
    Value
    £888,824
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic4——

Contracting authority & participating public bodies

Linthouse Housing Association

Contracting authorityHousingHousing AssociationHousing and community amenities 1 Cressy Street, Linthouse, Glasgow, Scotland, G51 4RBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice
  • James Frew LtdAwarded supplier James Frew Ltd, 83 New Street, Stevenston, Scotland, KA20 3HD

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria