Find a TenderAwarded
Published 8 Nov 2024, 12:54 GMT

Official UK procurement notice

Garden Assistance Scheme & Ad-Hoc Garden Works 2025 – 2028, Motherwell

Official notice

Authority: North Lanarkshire Council (Local council)

6 lotsServicesOpen procedureSME suitableMax 1 lot per supplier
Final published estimate£858,732initial estimate £6,600,000 · 1 value update
Submissions closed 2 Apr 2025awarded 10 Jun 2025
Awarded to Greenerleaf Estate Maintenance Ltd +5 more6 awards

What is being bought6 lots · detail below

Published requirement description

The requirements of this procurement exercise is to award a contract to an individual contractor to provide a Garden Maintenance Service and an Ad-Hoc Garden Works Service within 6 the Motherwell area within North Lanarkshire.

CPV: Grounds maintenance services · Horticultural services · Parks maintenance services · Planting and maintenance services of green areas · Tree pruning and hedge trimming · Weed-clearance services

Lots and requirements (6)Procurement structure

6 lots · no lot values published · win at most 1 of them · same evaluation weights on every lot
Lot #1CoatbridgeAwardedRenewal

The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 1 x 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
Lot #2The North (Kilsyth / Moodiesburn & surrounding areas)AwardedRenewal

The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
Lot #3Airdrie & CumbernauldAwardedRenewal

The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
Lot #4BellshillAwardedRenewal

The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
Lot #5MotherwellRenewal

The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
Lot #6Wishaw & ShottsAwardedRenewal

The service will operate throughout the growing season between approximately March and November each year and will provide nine (9) grass cuts with reforming edges on two (2) of these visits; two (2) weedkills; and three (3) hedge trims at each property, each year. The service is predominantly provided to elderly and infirm council tenants, but it may also be provided to non-council tenants who meet the same criteria on a chargeable basis. The Ad-Hoc Garden Works is to provide garden works to properties throughout North Lanarkshire, including general tidying and maintenance within gardens, grass cutting, hedge cutting, tree pruning, reforming garden areas, clearance of debris and path clearing, on an ad-hoc basis throughout North Lanarkshire. This ad-hoc service is predominantly carried out in void properties, properties recently allocated through the void process, or provided as an initial one-off service to elderly or infirm tenants who have been assessed and qualify to be included on our Garden Assistance Scheme. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Nov 2024, 12:54 GMT
Last source update
16 Jun 2025, 14:42 BST
Award evaluation window
9 Apr 2025 – …
Authority reference
NLC-CPT-24-126
FTS notice number
2025/S 000-032635
Classification (CPV)
Grounds maintenance servicesHorticultural servicesParks maintenance servicesPlanting and maintenance services of green areasTree pruning and hedge trimmingWeed-clearance services
Delivery area
Scotland (UKM84)
Official registry OCID
ocds-h6vhtk-04b513 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Further information is contained within the tender document suite and can be downloaded from the additional documentation area within the PCS-T portal.

Publisher note: TENDERERS PLEASE NOTE: Police Scotland identified a number of business areas which have a high risk of infiltration by Serious and Organised Crime groups; this Framework belongs to one such area and as such the Authority reserves the right to include enhanced probity checks prior to any contract award, including sharing tenderer information with Police Scotland. The tender pack includes a schedule for the Declaration of non-involvement in serious organised crime; this is a mandatory tender submission requirement for all tenderers. (SC Ref:801822)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
2 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
9 Apr 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Apr 2025 → 16 Jun 2025 · 3 dates
  1. Submission deadline
    2 Apr 2025, 12:00 BST
  2. Bids opened
    9 Apr 2025, 12:00 BST
  3. Notice published
    16 Jun 2025, 14:42 BST

Notice history

4 events · 5 releases on Find a Tender · since 3 Mar 2025
  1. Published value updated to £858,732
    3 Mar 2025, 11:27 GMT
    was £6,600,000
  2. Deadline moved to 2 Apr 2025, 12:00 BST
    3 Mar 2025, 11:27 GMT
    -7 days · was 9 Apr 2025, 12:00 BST
  3. Deadline moved to 9 Apr 2025, 12:00 BST
    3 Mar 2025, 11:27 GMT
    +119 days · was 11 Dec 2024, 12:00 GMT
  4. Status changed to complete
    5 Mar 2025, 10:22 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.29 Apr 20252 Apr 2025-7 d
—Bid openingConditions for opening of tenders · IV.2.79 Apr 20252 Apr 2025-7 d

Misclick on original notice

Routine re-releases (5)
  • 2025-03: 1 release · 3 Mar 2025
  • 2024-11: 1 release · 8 Nov 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £6,599,9976 contracts exc. VAT
Bids received 2013 from SMEs
Contracts signed 6latest 10 Jun 2025
Awarded toValueDateStatus
Lot 1 · Coatbridge2 awards
Greenerleaf Estate Maintenance LtdSME£1,135,612 †—Awarded
LANDSCAPING CENTRE LTD£858,732 †—Awarded
Lot 2 · The North (Kilsyth / Moodiesburn & surrounding areas)1 award
Caledonian Maintenance Services LtdSME£567,368 †—Awarded
Lot 3 · Airdrie & Cumbernauld1 award
Grass Grow Garden Maintenance LtdSME£1,526,931 †—Awarded
Lot 4 · Bellshill1 award
M Squared (Scotland) LtdSME£1,079,061 †—Awarded
Lot 6 · Wishaw & Shotts1 award
Tivoli Group LtdSME£1,432,293 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Coatbridge7bids · 7 electronic · 7 from abroad4——
2 · The North (Kilsyth / Moodiesburn & surrounding areas)3bids · 3 electronic · 3 from abroad2——
3 · Airdrie & Cumbernauld4bids · 4 electronic · 4 from abroad3——
4 · Bellshill4bids · 4 electronic · 4 from abroad3——
6 · Wishaw & Shotts2bids · 2 electronic · 2 from abroad1——

Contracting authority & participating public bodies

North Lanarkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Windmillhill Street, Motherwell, Scotland, ML1 1ABContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Scottish CourtsReview body Edinburgh

Bidders & participating suppliers

6 commercial parties on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria