Official UK procurement notice
FW125 Change Management, System Safety, Interoperability, and Associated Services
Authority: Translink (Public body)
Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£7,200,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 18 Jul 2025awarded 26 Mar 2026
Award (standstill) to AEGIS ENGINEERING SYSTEMS (AES) LIMITED +7 more2 awards
Framework period 4 yrsends 31 May 2030 · up to 31 May 2034 with extensions · starts 1 Jun 2026
What is being bought2 lots · detail below
Published requirement descriptionThe aim of this procurement exercise is to establish a Framework for the provision of Change Management, System Safety, Interoperability and Associated Services to support the delivery of Translink's programme of capital and maintenance works.
- The authority expects to re-tender this requirement around 1 Jun 2029, 23:59 BST.
- How the procedure runs: 2 Stage Procurement exercise - Call for competition with qualification stage
- No preliminary market engagement: PME was conducted in February 2025 under Utility Regulations 2016. As conducted before Procurement Act was live, there was no requirement to publish a PME notice.
CPV: Project management consultancy services · Safety consultancy services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 8 bids on the busiest of 2 lots · 8 suppliers appointed
- Framework period
- 4 yrs · up to 8 yrs from 1 Jun 2026
Published description of the framework
The aim of this procurement exercise is to establish a Framework for the provision of Change Management, System Safety, Interoperability and Associated Services to support the delivery of Translink’s programme of capital and maintenance works. wish to appoint 7 Suppliers onto each of the below 2 Framework Lots.
- Lot 1: Change Management, CSM and Authorisations (5 Active and 2 Reserve Suppliers)
- Lot 2: Change Management, CSM and Associated Services (5 Active and 2 Reserve Suppliers) The duration of this Framework will be a maximum of 8 years in total – a 4-year initial term with the option to extend by a further 48 months. No individual extension will be granted for a period longer than 24 months and any extension will be at the discretion of the Client. The anticipated commencement will be Quarter 2 2026. For further information please see the Framework Information document.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1Change Management, System Safety and Interoperability AuthorisationAwardedRenewalPublished value£4,800,000
Change Management, System Safety and Interoperability Authorisation Delivering Change Management and Compliance with Safety and / or Interoperability Regulations
Pre-qualification & selection criteria (PQQ)2
- Technical & professional ability
Refer to etendersni portal
- Condition of participationshortlisting
Technical and Financial Capacity
Lot #2Change Management, System Safety and Associated ServicesAwardedRenewalPublished value£2,400,000
Change Management, System Safety and Associated Services
Delivering Change Management, Consultancy Support and Associated Services.
Pre-qualification & selection criteria (PQQ)2
- Technical & professional ability
Refer to etendersni portal
- Condition of participationshortlisting
Technical and Financial Capacity
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (1)
- Cost: 40
Published award criteria (4)
- Cost: 40%
- Quality: 60% including social value
- Price
- Technical: Including Social Value
Conditions of participation · identical on every lot2
- Technical & professional ability
Refer to etendersni portal
- Condition of participationshortlisting
Technical and Financial Capacity
What this means for your bid
- Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.
- “FW125 Change Management, System Safety, Interoperability, and…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jun 2029
- First published
- 18 Jun 2025, 09:44 BST
- Last source update
- 26 Mar 2026, 13:56 GMT
- Award evaluation window
- Submission end – 1 May 2026
- FTS notice number
2025/S 000-033143- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054ebfFind a Tender
- How it runs
2 Stage Procurement exercise - Call for competition with qualification stage
How it was run
Official noticeRun through: portal not identified
- Requests to participate (first stage)
- 18 Jul 2025, 15:00 BST
- Appointment period ends
- 18 Jul 2025, 15:00 BST
- Clarification deadline
- 11 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
18 Jun 2025 → 1 Jun 2026 · 8 dates- Tender notice published18 Jun 2025, 09:44 BST
- Clarification questions by11 Jul 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown18 Jul 2025, 15:00 BST
- Assessment summaries sent211 days ago26 Mar 2026
- Latest notice published210 days ago26 Mar 2026, 13:56 GMT
- Standstill ends197 days ago8 Apr 2026, 23:59 BST
- Award decision expected by174 days ago1 May 2026, 23:59 BST
- Contract starts144 days ago1 Jun 2026, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 18 Jun 2025- Tender notice published18 Jun 2025, 09:44 BSTUK4
- Contract award notice published26 Mar 2026, 13:56 GMTUK6
- Status changed to complete26 Mar 2026, 13:56 GMT
- Procurement method changed26 Mar 2026, 13:56 GMT
- Contract signature expected30 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 82 awards · see the list ↓
Bids received 81 from SMEs · busiest of 2 lots
Named bidders 9published on the award notice
£7,200,000 inc. VAT is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Change Management, System Safety and Interoperability Authorisation1 award | |||
| AEGIS ENGINEERING SYSTEMS (AES) LIMITEDSME, AtkinsRéalis UK Ltd, Mott MacDonald, RICARDO RAIL LTDLot 1: Change Management, CSM and Authorisations1 May 2026 – 30 Apr 2030 · up to 30 Apr 2034Extensions: Up to 48 months with no single extension period to exceed 24 months. | ceiling above | 26 Mar 2026standstill to 8 Apr 2026 | Standstill |
| Lot 2 · Change Management, System Safety and Associated Services1 award | |||
| AEGIS ENGINEERING SYSTEMS (AES) LIMITEDSME, ARCADIS CONSULTING (UK) LIMITED, AtkinsRéalis UK Ltd, Frazer-Nash Consultancy Limited, Gutteridge, Haskins and Davey Limited, Mott MacDonald +2 moreLot 2: Change Management, CSM and Associated Services1 May 2026 – 30 Apr 2030 · up to 30 Apr 2034Extensions: Up to 48 months with no single extension period to exceed 24 months. | ceiling above | 26 Mar 2026standstill to 8 Apr 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Change Management, System Safety and Interoperability Authorisation | 4final-stage tenders | 1 | 0 | — |
| 2 · Change Management, System Safety and Associated Services | 8final-stage tenders | 1 | 0 | — |
Who bid
- wonMOTT MACDONALD LIMITED · Greater London · all lots
- wonAEGIS ENGINEERING SYSTEMS (AES) LIMITEDSME · East Midlands · all lots
- wonAtkinsRéalis · South East England · 1
- wonRICARDO RAIL LIMITED · South East England · all lots
- wonSYSTRA LIMITED · Greater London · 2
- wonGUTTERIDGE HASKINS & DAVEY LIMITED · Greater London · 2
- wonATKINSRÉALIS UK LIMITED · South East England · 2
- wonARCADIS CONSULTING (UK) LIMITED · Greater London · 2
- wonFRAZER-NASH CONSULTANCY LIMITED · South East England · 2
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
9 commercial parties on the notice- AEGIS ENGINEERING SYSTEMS (AES) LIMITEDFramework contractor
- ARCADIS CONSULTING (UK) LIMITEDFramework contractor
- ATKINSRÉALIS UK LIMITEDFramework contractor
- AtkinsRéalisFramework contractor
- FRAZER-NASH CONSULTANCY LIMITEDFramework contractor
- GUTTERIDGE HASKINS & DAVEY LIMITEDFramework contractor
- MOTT MACDONALD LIMITEDFramework contractor
- RICARDO RAIL LIMITEDFramework contractor
- SYSTRA LIMITEDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender