Official UK procurement notice
FW0070 - Building Maintenance Framework Agreement
Authority: Forestry and Land Scotland (Central government)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionForestry and Land Scotland (FLS) is a Scottish Government agency responsible for managing Scotland’s national forests and land. FLS manages a large number of buildings (including offices, stores, workshops and deer larders) across Scotland and requires contractors to provide building maintenance and improvement works.
FLS is seeking to appoint a suitably experienced all-trades contractor for the completion of a variety of maintenance and minor improvements across the built estate ranging from emergency repairs through reactive works to larger planned projects.
For the purposes of the contract, Scotland has been split into Lots. The Lots are as follows:
Lot 1 – North
Lot 2 - East
Lot 3 - West
Lot 4 – South
- Recurrence: January 2025
CPV: Building alteration work · Building construction work · Building installation work · Commissioning of heating installations · Construction management services · Construction work · Drainage system · Drainage works · Electricity supply installations · Floor and wall covering work · Floor coverings · Floor-tiling work · +33 more
How this framework works
From the published notice- Places
- up to 8 suppliers · 4 bids on the busiest of 4 lots (0.5 per place) · 4 appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotLot #1NorthAwardedPublished value£2,369,000
Lot #2EastAwardedPublished value£2,306,000
Lot #3WestAwardedPublished value£1,318,000
Lot #4SouthAwardedPublished value£2,494,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Personnel/Sub-Contractor Selection Process: 10%
- CDM Regulations: 10%
- Management Team: 8%
- Lone Working: 8%
- Fair Work Practices: 4%
- price: 60%
Published award criteria (9)
- Personnel/Sub-Contractor Selection Process: 10
- CDM Regulations: 10
- Management Team: 8
- Lone Working: 8
- Fair Work Practices: 4
- Community Benefits: Pass/Fail
- Living Wage: Non-scored
- Bidders Day: Pass/fail
- Price: 60
- Suitability
For Completion by Non-UK Businesses Only:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Bidders must confirm if they hold the particular authorisation or memberships.
Please see SPD in the tender documents on PCS-T for details.
- Economic & financial standing
Bidders will be required to have a minimum yearly “general turnover" per the below figures for the past 3 years.
Minimum required turnover per year:
296,125 GBP for Bidders applying to Lot 1 only;
288,250 GBP for Bidders applying for Lot 2 only;
164,750 GBP for Bidders applying for Lot 3 only;
311,750 GBP for Bidders applying for Lot 4 only; or
Where Bidders are applying for multiple Lots, the value required will be the total of all Lots applied as detailed in the bullet points above. For example if a Bidder applies for Both Lot 1 and Lot 2 they will be required to have a “general” annual turnover of 296,125 + 288,250 = 584,375 GBP
Where a Bidder does not have an annual turnover of this value, FLS may exclude the Bidder from the competition or may, at our discretion, seek supporting evidence to determine the Bidder’s suitability to proceed in the competition, including history over a longer period, and further explanation on why the turnover requirements are not being met, such as loss of contracts, purchasing of machinery or other costs associated with the organisation, which informs the reasoning for the low turnover while providing FLS with confidence that this will not increase the risk of liquidity of the Bidder, resulting in Supplier failure. Where the Bidder does not have an annual turnover of this value as they have only recently started trading, FLS may seek supporting evidence such as business plans for a minimum of 3 year trading period including projected turnover…
Minimum: Please see SPD in the tender documents on PCS-T for full details. - Technical & professional ability
Applicable to all Lots: Bidders will be required to provide an example (1) that demonstrates that they have the relevant experience to deliver the works as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice within the last 5 years. The Authority may follow up on these references, so please provide contact details.
Applicable to all Lots: Bidders will be required to confirm that staff, and those of any sub-contractors have the following relevant educational and professional qualifications:
- Site Manager - Site Management - CIOB Level 4 Certificate and Diploma in Site Management or The Scottish Vocational Qualification SVQ Level 4 in Construction Site Management (Construction): Building and Civil Engineering or equivalent AND Construction Skills Certification Scheme (CSCS) Card (Black, Gold or White) or equivalents.
- Joiner - City and Guilds Carpentry and Joinery or NVQ Level 2 Diploma Carpentry, AND Construction Skills Certification Scheme (CSCS) Card - (Blue) or equivalents.
- Plumber - City and Guilds Plumbing and heating or NVQ Level 2/3 Diploma in Domestic Plumbing and Heating, Gas Safe/OFTEC plus AND Construction Skills Certification Scheme (CSCS) Card - (Blue) or equivalents.
- Electrician – NICEIC or SELECT registered, AND Construction Skills Certification Scheme (CSCS) Card - (Blue) or equivalents.
- Scaffolder - SQA in Accessing Operations and Rigging (Construction): Scaffolding or equivalent, AND Construction Skill…
Minimum: Please see the SPD in the tender documents on PCS-T for full details
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “FW0070 - Building Maintenance Framework Agreement” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2025
- First published
- 26 Apr 2021, 14:54 BST
- Last source update
- 27 Aug 2021, 16:04 BST
- Award evaluation window
- 4 Jun 2021 – …
- Authority reference
FW0070- FTS notice number
2021/S 000-021332- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02aa39Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
0131 225 2595
Publisher note: Question scoring methodology for Selection Criteria: pass/fail Award Criteria questions can be found in the ITT together with the weightings. Award scoring methodology is detailed in the Evaluation and Award Criteria Document. Forestry and Land Scotland (FLS) reserves the right to modify the Framework Agreement - irrespective of the monetary value of modifications - within the scope permitted under Regulation 72(1) of the Public Contracts (Scotland) Regulations 2015, should operational reasons require it. Operational reasons for modification may include, but are not limited to: -Changes to operational programmes -Changes to FLS policy - Any market change caused by Brexit; - Extreme weather resulting in more works becoming necessary - Changes to government policy - Changes to available budget; and - Fluctuations in volume requirements to deliver planned work. Forestry and Land Scotland envisions awarding a maximum of eight Suppliers onto the Framework (2 per Lot). Bidders will be required to attend a mandatory virtual bidders day as detailed in the Invitation to Tender. The FLS guide to PCS-T here: https://forestryandland.gov.scot/images/researchandresources/procurement/Procurement-Supplier-Guidance-for-PCS-Tender.pdf The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/ (SC Ref:664210)
How it was run
Official notice- Appointment period ends
- 4 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 4 Jun 2021, 12:00 BST
Timeline
4 Jun 2021 → 27 Aug 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 Jun 2021, 12:00 BST
- Bids opened4 Jun 2021, 12:00 BST
- Notice published27 Aug 2021, 16:04 BST
Notice history
2 events · 2 releases on Find a Tender · since 27 Aug 2021- Status changed to complete27 Aug 2021, 16:04 BST
- Buyer details updated27 Aug 2021, 16:04 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - North
- Signed
- 26 Aug 2021
- Value
- £2,369,000
- Status
- active
Lot 2 - East
- Signed
- 26 Aug 2021
- Value
- £2,306,000
- Status
- active
Lot 3 - West
- Signed
- 26 Aug 2021
- Value
- £1,318,000
- Status
- active
Lot 4 - South
- Signed
- 26 Aug 2021
- Value
- £2,494,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 2 · East | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · West | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 4 · South | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Inverness Sheriff CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Alltec Construction LtdFramework contractor
- H&J MartinFramework contractor
- Stuart Livingstone Joinery LtdFramework contractor
- William Waugh & Sons (Builders) LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.