Find a TenderAwarded

Published 10 Feb 2023, 15:48 GMT

Official UK procurement notice

Frozen Foods · Procurement and Logistics Service (Feb 2023)

Official notice

Authority: Procurement and Logistics Service·Consortium: 8 public authorities

4 lotsGoodsOpen procedureSME suitableMax 4 lots to bid

Sectors: Food, beverages, tobacco and related products (15) Delivery: UKNorthern Ireland (UKN0)

Published estimate£46,728,659total for 4 lots · 1 value update

Submissions closed 5 Jan 2024awarded 23 Apr 2024

Awarded to Henderson Foodservice Limited, VF FOODS LIMITED4 awards

What is being bought4 lots · detail below

Published requirement description

Frozen Foods

CPV: Diced, sliced and other frozen potatoes · Food, beverages, tobacco and related products · Fresh or frozen vegetables · Frozen crustaceans · Frozen fish · Frozen fish products · Frozen fish, fish fillets and other fish meat · Frozen potatoes · Frozen vegetables · Miscellaneous food products · Processed food products

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£46,738,659 together) · a supplier may bid for at most 4 of them

Lot #1Ice Cream and Ice LolliesAwardedRenewalPublished value£1,695,110

Frozen Foods. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or inthe descriptive documents. The estimated values as per the contract notice 2023/S 000-035438 excluding VAT was a range between 1 130 073.00 GBP - 1 695 110.00 GBP. The total value includes the options of extending for any period up to and including 24 months

Delivery: UK, Northern Ireland

Extensions: Optional extension for up to a maximum of an additional 24 months · Optional extension for up to a maximum of 24 monthsVariant bids: not allowed

15000000 Food, beverages, tobacco and related products 15220000 Frozen fish, fish fillets and other fish meat 15221000 Frozen fish 15229000 Frozen fish products 15251000 Frozen crustaceans 15311000 Frozen potatoes

Lot #2General Frozen FoodsAwardedRenewalPublished value£25,677,009

Frozen Foods. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or inthedescriptive documents. The estimated values as per the contract notice 2023/S 000-035438 excluding VAT was a range between GBP 16 618 006.00 - 25 677 009.00 GBP. The total value includes the options of extending for any period up to and including 24 months

Delivery: UK, Northern Ireland

Extensions: Optional extension for up to a maximum of an additional 24 months · Optional extension for up to a maximum of 24 monthsVariant bids: not allowed

Lot #3Frozen Foods for Patients with DysphagiaAwardedRenewalPublished value£7,901,405

Frozen Foods. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or inthedescriptive documents. The estimated values as per the contract notice 2023/S 000-035438 excluding VAT was a range between 5 267 603.00 GBP - 7 901 405.00 GBP. The total value includes the options of extending for any period up to and including 24 months

Delivery: UK, Northern Ireland

Extensions: Optional extension for up to a maximum of an additional 24 months · Optional extension for up to a maximum of 24 monthsVariant bids: not allowed

Lot #4Frozen Ready Prepared, Entrée, Mains, Sides and DessertsAwardedRenewalPublished value£11,465,135

Frozen Foods. Additional information: The award criteria was the criteria stated in the specifications, in the CfT or to negotiate or inthe descriptive documents. The estimated values as per the contract notice 2023/S 000-035438 excluding VAT was a range between 7 643 423.00 GBP - 11 465 135.00 GBP. The total value includes the options of extending for any period up to and including 24 months

Delivery: UK, Northern Ireland

Extensions: Optional extension for up to a maximum of an additional 24 months · Optional extension for up to a maximum of 24 monthsVariant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 10 Feb 2023, 15:48 GMT
Last source update: 23 May 2024, 13:29 BST
Award evaluation window: 5 Jan 2024 – …
FTS notice number: 2024/S 000-016329
Classification (CPV): Diced, sliced and other frozen potatoesFood, beverages, tobacco and related productsFresh or frozen vegetablesFrozen crustaceansFrozen fishFrozen fish productsFrozen fish, fish fillets and other fish meatFrozen potatoesFrozen vegetablesMiscellaneous food products
+1 more
Processed food products
Delivery area: UKNorthern Ireland (UKN0)
Official registry OCID: ocds-h6vhtk-03a4d9 Find a Tender

Publisher note: In section I.2, it is stated that this procurement is a joint procedure and contract award is by a Central Purchasing Body. This contract.. is not a joint contract, it is a Central Purchasing Body Contract operated by BSO PaLS on behalf of the participants listed in section I.1... Compliance with all elements of the specifications and all requirements as listed in the tender documentation has been demonstrated... The estimated value as per the contract notice 2023/S 000-035438 excluding VAT was a range between 30 659 106.00 GBP - 46 728 659.00 GBP. The total includes the options of extending for any period up to and including 24 months..

How it was run

Official notice

Submission deadline: 5 Jan 2024, 15:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 5 Jan 2024, 15:30 GMT

Timeline

31 Jul 2023 → 23 May 2024 · 5 dates

Next notice expected
31 Jul 2023, 00:00 BST
Submission deadline
5 Jan 2024, 15:00 GMT
Bids opened
5 Jan 2024, 15:30 GMT
Bids must remain valid until
4 Apr 2024, 23:59 BST
Notice published
23 May 2024, 13:29 BST

Notice history

5 events · 3 releases on Find a Tender · since 1 Dec 2023

Published value published: £46,728,659
1 Dec 2023, 10:11 GMT
Status changed to active
1 Dec 2023, 10:11 GMT
Procurement method changed
1 Dec 2023, 10:11 GMT
Deadline published: 5 Jan 2024, 15:00 GMT
1 Dec 2023, 10:11 GMT
Status changed to complete
23 May 2024, 13:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 4

Awarded value £36,859,6804 contracts exc. VAT

Bids received 204 from SMEs

Contracts signed 4latest 23 Apr 2024

Awarded to	Value	Date	Status
Lot 1 · Ice Cream and Ice Lollies1 award
Henderson Foodservice Limited	£1,421,456 †	—	Awarded
Lot 2 · General Frozen Foods1 award
Henderson Foodservice Limited	£15,887,507 †	—	Awarded
Lot 3 · Frozen Foods for Patients with Dysphagia1 award
VF FOODS LIMITEDSME	£7,922,187 †	—	Awarded
Lot 4 · Frozen Ready Prepared, Entrée, Mains, Sides and Desserts1 award
VF FOODS LIMITEDSME	£11,628,530 †	—	Awarded

Contracts

General Frozen Foods · Henderson Foodservice Limited
Signed
23 Apr 2024
Value
£15,887,507
Status
active
Ice Cream and Ice Lollies · Henderson Foodservice Limited
Signed
27 Feb 2024
Value
£1,421,456
Status
active
Frozen Foods for Patients with Dysphagia · VF FOODS LIMITEDSME
Signed
21 Feb 2024
Value
£7,922,187
Status
active
Frozen Ready Prepared, Entrée, Mains, Sides and Desserts · VF FOODS LIMITEDSME
Signed
21 Feb 2024
Value
£11,628,530
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Ice Cream and Ice Lollies	5bids · 5 electronic · 5 from abroad	1	—	—
2 · General Frozen Foods	5bids · 5 electronic · 5 from abroad	1	—	—
3 · Frozen Foods for Patients with Dysphagia	5bids · 5 electronic · 5 from abroad	1	—	—
4 · Frozen Ready Prepared, Entrée, Mains, Sides and Desserts	5bids · 5 electronic · 5 from abroad	1	—	—

Contracting authority & participating public bodies

8 public bodies on the notice

Procurement and Logistics Service

Contracting authorityBody governed by public lawHealth 77 Boucher Crescent, Belfast, UK, BT12 6HUContact name, email Published organisation website ↗

Consortium members and other public bodies

Belfast Health and Social Care TrustContracting authority Belfast, UKContact email
Business Services OrganisationContracting authority Belfast, UKContact email
DOH - Strategic Planning and Performance GroupContracting authority Belfast, UKContact email
Northern Health and Social Care TrustContracting authority Antrim, UKContact email
South Eastern Health and Social Care TrustContracting authority Belfast, UKContact email
Southern Health and Social Care TrustContracting authority Portadown, UKContact email
Western Health and Social Care TrustContracting authority Londonderry, UKContact email

Bidders & participating suppliers

2 commercial parties on the notice

HENDERSON FOODSERVICE LTDAwarded supplier Po Box 49, NEWTOWNABBEY, UK, BT36 4RSContact email, phone
VF FOODS LIMITEDAwarded supplier JAMESTOWN BUSINESS PARK JAMESTOWN ROAD, DUBLIN, IE, 11Contact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria