Find a TenderAwarded

Published 21 Jun 2023, 09:05 BST

Official UK procurement notice

Fresh Milk And Cream Products

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)

Framework agreement15 lotsGoodsOpen procedure

Sectors: Food, beverages, tobacco and related products (15) Delivery: Scotland (UKM)

Framework ceiling (notional)£12,000,000total for 15 lots · framework ceiling, not attributable revenue

Submissions closed 31 Jul 2023awarded 14 Sept 2023

Lots 15see the lot list below

What is being bought15 lots · detail below

Published requirement description

Renewal of a National Framework (NP776) to provide a full range of Fresh Milk and Cream Products

CPV: Milk and cream · Prepared sandwiches

How this framework works

From the published notice

Places: up to 14 suppliers · 1 bids on the busiest of 15 lots (0.1 per place) · 1 appointed
Electronic auction: yes

Lots and requirements (15)Procurement structure

15 lots · all with a published value · same evaluation weights on every lot

Lot #1NHS Ayrshire & ArranCancelledPublished value£721,633

A range of chilled fresh milk and cream to be used for patients, staff and visitors across Scotland , multi supplier framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #2NHS BordersCancelledPublished value£145,921

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority; Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #3NHS Dumfries & GallowayCancelledPublished value£295,202

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority; Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #4NHS FifeCancelledPublished value£596,533

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #5National Waiting Times Golden Jubilee HospitalCancelledPublished value£72,418

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #6NHS GrampianCancelledPublished value£801,809

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #7NHS Greater Glasgow & ClydeCancelledPublished value£2,587,775

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council

Variant bids: not allowedElectronic catalogue: required

15811511 Prepared sandwiches

Lot #8NHS HighlandCancelledPublished value£506,147

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #9NHS LanarkshireCancelledPublished value£708,548

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #10NHS LothianCancelledPublished value£1,128,724

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #11NHS TaysideCancelledPublished value£797,409

A range of freshly prepared chilled sandwiches and roll products to be used for patients, staff and visitors across Scotland , multi supplier

framework, The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. The City of Edinburgh Council Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. City of Edinburgh Council

Variant bids: not allowedElectronic catalogue: required

15811511 Prepared sandwiches

Lot #12National Services Scotland and Scottish Ambulance ServiceCancelledPublished value£62,444

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #13NHS Western IslesCancelledPublished value£56,362

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #14Scottish Prison ServiceCancelledPublished value£3,110,182

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Total value shown is for the duration of the framework and based on 12 months’ suppliers

spend data. The Framework period shall be for 4 years

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

Lot #15The State HospitalCancelledPublished value£105,882

A range of chilled fresh milk and cream to be used for patients, staff and visitors across Scotland , multi supplier framework, The

Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards

(including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e.

all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS

(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

All Scottish Hospices. Scottish Prison Service Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents

Delivery: Scotland · NHS Scotland Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards, and/or the Authority. Scottish Prison Service

Variant bids: not allowedElectronic catalogue: required

15510000 Milk and cream

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 15 lots

Quality: 20%Price: 80%

Published award criteria (2)

quality: 20
Price: 80

Conditions of participation2

Economic & financial standing
See contract/tender documentation which incorporates requirements of the SPD
(Scotland)and the financial period for reporting is the previous 3 financial years
Technical & professional ability
See contract/tender documentation which incorporates requirements of the SPD (Scotland)
Minimum: Minimum level(s) of standards possibly required 1) A copy of a valid certificate issued within the last 12 months, certified by a UKAS accredited Certification Body confirming that the economic operators holds a relevant certificate to one of the following standards as applicable…

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
“Fresh Milk And Cream Products” is a framework: the contest is a place on its panel, up to 14 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 21 Jun 2023, 09:05 BST
Last source update: 22 Sept 2023, 15:01 BST
Award evaluation window: 31 Jul 2023 – …
Authority reference: NP7762023
FTS notice number: 2023/S 000-028070
Classification (CPV): Milk and creamPrepared sandwiches
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-03d81f Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: The authority will notify economic operators who submitted a tender or (where no
deselection notification has previously been
made)applied to be selected to tender, of its decision to award the framework agreement
which notification will contain among other
information, a summary of the reasons why the economic operator was unsuccessful. The notification will
incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is
not electronic) between the date on which
the authority despatches the notice(s) and the date on which the authority proposes to
conclude the relevant framework agreement.
The bringing of court proceedings against the authority during the standstill period will
automatically continue the prohibition on entering
into the framework agreement until the court proceedings are determined, discontinued or
disposed of, or the court, by interim order, brings
to an end the prohibition. The remedies that may be awarded by the courts before the
framework agreement has been entered into include
the setting aside of the decision to award the framework agreement to the winning
tenderer(s). The bringing of court proceedings against
the authority after the framework agreement has been entered into will not affect the framework
agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be
established. Otherwise the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to
the award of damages. Economic operators are
entitled to write to the authority after receipt of the notification should they require further
clarification. The authority will respond within
15 days of such a written request, but it should be noted that receipt by the authority of such
request during the standstill period may not
prevent the authority from awarding the framework agreement following the expiry of the
standstill period. Economic operators should
approach the contracting authority in the first instance. However, the only formal remedy is
to apply to the courts:
An economic operator that suffers or is at risk of suffering, loss or damage attributable to a
breach of duty under the Public
Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014,
may bring proceedings in the Sheriff Court or the court of session

Publisher note: (SC Ref:744815)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 31 Jul 2023, 10:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 31 Jul 2023, 10:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictenderscotland.publiccontractsscotland.gov.uk ↗

Timeline

31 Jul 2023 → 22 Sept 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
31 Jul 2023, 10:00 BST
Bids opened
31 Jul 2023, 10:00 BST
Notice published
22 Sept 2023, 15:01 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
22 Sept 2023, 15:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 1busiest of 15 lots

Contracts signed 20latest 14 Sept 2023

30 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £3,217,467, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

NHS Borders
Signed
14 Sept 2023
Value
£179,587
Status
active
NHS Tayside
Signed
14 Sept 2023
Value
£969,417
Status
active
NHS Western Isles
Signed
14 Sept 2023
Value
£64,747
Status
active
Scottish Prison Service
Signed
14 Sept 2023
Value
ceiling above
Status
active
The State Hospital
Signed
14 Sept 2023
Value
£135,041
Status
active
National Services Scotland and Scottish Ambulance Service
Signed
14 Sept 2023
Value
£15,894
Status
active
NHS Ayrshire & Arran
Signed
14 Sept 2023
Value
£899,647
Status
active
NHS Dumfries & Galloway
Signed
14 Sept 2023
Value
£378,266
Status
active
NHS Fife
Signed
14 Sept 2023
Value
£698,292
Status
active
National Waiting Times Golden Jubilee Hospital
Signed
14 Sept 2023
Value
£80,473
Status
active
NHS Grampian
Signed
14 Sept 2023
Value
£914,103
Status
active
NHS Greater Glasgow & Clyde
Signed
14 Sept 2023
Value
£3,235,677
Status
active
NHS Highland
Signed
14 Sept 2023
Value
£545,524
Status
active
NHS Lanarkshire
Signed
14 Sept 2023
Value
£890,145
Status
active
NHS Lothian
Signed
14 Sept 2023
Value
£1,413,519
Status
active
NHS Borders
Signed
14 Sept 2023
Value
£179,587
Status
active
NHS Tayside
Signed
14 Sept 2023
Value
£969,417
Status
active
NHS Western Isles
Signed
14 Sept 2023
Value
£64,747
Status
active
Scottish Prison Service
Signed
14 Sept 2023
Value
ceiling above
Status
active
The State Hospital
Signed
14 Sept 2023
Value
£135,041
Status
active

Bid statistics published by the authority

Lot	Bids	VCSE	Valid bid range
1 · NHS Ayrshire & Arran	1bids · 1 electronic	—	—
2 · NHS Borders	1bids · 1 electronic	—	—
3 · NHS Dumfries & Galloway	1bids · 1 electronic	—	—
4 · NHS Fife	1bids · 1 electronic	—	—
5 · National Waiting Times Golden Jubilee Hospital	1bids · 1 electronic	—	—
6 · NHS Grampian	1bids · 1 electronic	—	—
7 · NHS Greater Glasgow & Clyde	1bids · 1 electronic	—	—
8 · NHS Highland	1bids · 1 electronic	—	—
9 · NHS Lanarkshire	1bids · 1 electronic	—	—
10 · NHS Lothian	1bids · 1 electronic	—	—
11 · NHS Tayside	1bids · 1 electronic	—	—
12 · National Services Scotland and Scottish Ambulance Service	1bids · 1 electronic	—	—
13 · NHS Western Isles	1bids · 1 electronic	—	—
14 · Scottish Prison Service	1bids · 1 electronic	—	—
15 · The State Hospital	1bids · 1 electronic	—	—

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contracting authorityNHS & healthcareBody governed by public lawEducation Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Court of SessionReview contact point Edinburgh
Edinburgh Sheriff CourtReview body EdinburghContact phone

Framework contractors & participating bidders

1 commercial party on the notice

Grahams The Family Dairy LtdFramework contractor Airthrey Kerse Farm, , Henderson Street, Bridge of Allan, Scotland, FK9 4RWContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

What is being bought15 lots · detail below

How this framework works

Lots and requirements (15)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).