Official UK procurement notice
Fresh Dairy Products · UK public procurement notice
Authority: APUC Ltd (Public body)
What is being bought6 lots · detail below
Published requirement descriptionThe Authority are seeking Contractor(s) for the provision of Fresh Dairy products to the Scottish Higher (HE) and Further (FE) Education sector and some other public sector bodies in Scotland. This includes all full members, associate members and their associated and affiliated bodies of APUC Ltd, as detailed at:
More details can be found within Appendix E - List of Institutions.
Contractors are expected to be able to provide delivery services to 66.8% (ie. 6) Institution campuses noted as having a requirement for Lot 1 (Highlands & Islands) and 100% of Institutions noted as having a requirement for lot(s) 2-6. Please refer to Appendix E – List of Institutions for further information.
The Authority are also seeking to obtain, through this tendering process, price normalisation for all Institutions within a Lot - regardless of size and demand.
The Authority are also seeking to gain a level of price normalisation across the Lots where no Lot is subsidised by a smaller or more geographically disperse Lot.
A maximum of 4 Contractors will be appointed per lot.
- Recurrence: The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered.
CPV: Clotted cream · Cream · Dairy products · Double cream · Fresh cows' milk · Milk · Milk and cream · Single cream · Skimmed milk · Whipping cream
How this framework works
From the published notice- Places
- up to 24 suppliers
Lots and requirements (6)Procurement structure
6 lots · no lot values published · same evaluation weights on every lotLot #1Highlands & IslandsRenewal
Lot 1 - Highlands & Islands:
The scope of this agreement is the supply of a range of fresh dairy, consisting of a core list of products, including non-organic milk, organic milk, cream and an additional non-core list of products such as organic cream, crème fraiche, butter, cheese, yoghurts and eggs.
Contractors must be able to price and supply a minimum of 80% of the products listed in the Core Product List (Section A) of each geographical lot bid for. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Aberdeen & GrampiansRenewal
Lot 2 - Aberdeen & Grampians:
The scope of this agreement is the supply of a range of fresh dairy, consisting of a core list of products, including non-organic milk, organic milk, cream and an additional non-core list of products such as organic cream, crème fraiche, butter, cheese, yoghurts and eggs.
Contractors must be able to price and supply a minimum of 80% of the products listed in the Core Product List (Section A) of each geographical lot bid for. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Perth, Angus, Dundee & FifeRenewal
Lot 3 - Perth, Angus, Dundee & Fife:
The scope of this agreement is the supply of a range of fresh dairy, consisting of a core list of products, including non-organic milk, organic milk, cream and an additional non-core list of products such as organic cream, crème fraiche, butter, cheese, yoghurts and eggs.
Contractors must be able to price and supply a minimum of 80% of the products listed in the Core Product List (Section A) of each geographical lot bid for. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4South East of Scotland (Stirling, Edinburgh, Lothian & Borders)Renewal
Lot 4 - South East of Scotland (Stirling, Edinburgh, Lothian & Borders):
The scope of this agreement is the supply of a range of fresh dairy, consisting of a core list of products, including non-organic milk, organic milk, cream and an additional non-core list of products such as organic cream, crème fraiche, butter, cheese, yoghurts and eggs.
Contractors must be able to price and supply a minimum of 80% of the products listed in the Core Product List (Section A) of each geographical lot bid for. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #5Greater GlasgowRenewal
Lot 5 - Greater Glasgow:
The scope of this agreement is the supply of a range of fresh dairy, consisting of a core list of products, including non-organic milk, organic milk, cream and an additional non-core list of products such as organic cream, crème fraiche, butter, cheese, yoghurts and eggs.
Contractors must be able to price and supply a minimum of 80% of the products listed in the Core Product List (Section A) of each geographical lot bid for. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations in 2015.
Lot #6Argyll, Renfrewshire & AyrshireRenewal
Lot 6 - Argyll, Renfrewshire & Ayrshire:
The scope of this agreement is the supply of a range of fresh dairy, consisting of a core list of products, including non-organic milk, organic milk, cream and an additional non-core list of products such as organic cream, crème fraiche, butter, cheese, yoghurts and eggs.
Contractors must be able to price and supply a minimum of 80% of the products listed in the Core Product List (Section A) of each geographical lot bid for. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations in 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Condition of participationno text publishedMinimum: With reference to Q4B.5 of the SPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP Public Liability Insurance = 5 000 000 GBP Product Liability …
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Fresh Dairy Products” is a framework: the contest is a place on its panel, up to 24 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered.
- First published
- 17 Oct 2025, 11:22 BST
- Last source update
- 30 Oct 2025, 16:27 GMT
- Award evaluation window
- 17 Nov 2025 – …
- Authority reference
CAT1073 AP- FTS notice number
2025/S 000-069864- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cea2Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to The Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: ucsp.ac.uk ↗ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain
Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Publisher note: Form of Tender Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission. Freedom of Information Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information(if applicable) in the Technical Questionnaire. This information should only be submitted if applicable at point of award. It is for information only and will not be scored. Sustain Supply Chain Code of Conduct The Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. List Of Institutions Tenderers must complete and return Appendix E - List of Institutions to confirm their ability to service the required coverage levels. Prompt Payment Tenderers must confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. Living Wage Status Please provide details on your position on the Real Living Wage. This information should be submitted in the Technical Envelope in PCS-T. It is for information only and will not be scored. Serious Organised Crime Please complete Appendix G – Declaration of Non-Involvement in Serious Organised Crime in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms. Human Trafficking & Labour Exploitation Please complete Appendix H – Declaration of Non-Involvement in Human Trafficking & Labour Exploitation in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Human Trafficking & labour Exploitation. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms. SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 SCM RP Section 1 is the Authority's designated tool for contracted suppliers to keep up-to-date essential information on their company, which allows the Authority to get an insight into their company’s general standing, commitment to preventing modern slavery and addressing climate change, as well as their pledge to fair and decent working practices for their staff. Tenderers must confirm that they will commit to completing SCM RP Section 1 on award. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30352. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits such as apprenticeships, training opportunities, work experience, charity contributions, support for community projects, etc will be required as part of the successful appointment to the Framework Agreement. (SC Ref:812820)
How it was run
Official notice- Appointment period ends
- 18 Nov 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 17 Nov 2025, 13:00 GMT
Timeline
30 Oct 2025 → 18 Nov 2025 · 3 dates- Notice published361 days ago30 Oct 2025, 16:27 GMT
- Bids opened343 days ago17 Nov 2025, 13:00 GMT
- Admission / appointment period ends342 days ago · period end, not a bid countdown18 Nov 2025, 12:00 GMT
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 18 Nov 2025, 12:00 GMT30 Oct 2025, 16:27 GMT+1 days · was 17 Nov 2025, 12:00 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 17 Nov 2025 | 18 Nov 2025 | +1 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 17 Nov 2025 | 18 Nov 2025 | +1 d |
Due to PCS-T being shut down for the weekend prior to closing date for maintenance, an extension will be given.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Stirling Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.