Find a TenderAwarded
Published 26 Jul 2024, 16:30 BST

Official UK procurement notice

Framlingham Sir Robert Hitcham’s CEVAP School ICT Project

Official notice

Authority: Suffolk County Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£310≈ £103 / year30.7% below published estimate
Submissions closed 9 Sept 2024awarded 11 Nov 2024
Awarded to RM Education
Contract term 3 yrsends 31 Mar 2028 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

Suffolk County Council have Tendered for the provision of supply, installation, maintenance and support of a suitable IT infrastructure and ancillary equipment in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School , accessible on site and by secured remote access and the supply, installation, maintenance and support of suitable software and data management solutions in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access. The installation, maintenance and support of a range of third-party connectivity, software and data management services as required to be accessed from the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School (IP13 9EP)

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published
Lot #1Suffolk County Council is looking to procure a Service Provider to supply, install,…AwardedRenewal 3 yrs

Suffolk County Council is looking to procure a Service Provider to supply, install, maintain and support a suitable ICT infrastructure and ancillary equipment in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access. To include the supply, installation, maintenance and support of suitable software and data management solutions in the School that is accessible on site and by secured remote access with installation, maintenance and support of a range of third-party connectivity, software and data management services as required, to be accessed from the School premises (IP13 9EP).This is a 3 year contract with the option to extend up to a further 24 months, with a total contract value of £310,000 including VAT (including the optional extension)To access this Tender, you need to register with Suffolk Sourcing and follow the guidance below.The Instructions for using the Suffolk Sourcing System are either included with the tender documents or can be found by clicking on the "Guidance for Suppliers" link which can be accessed from the Suffolk Sourcing home page via "All Opportunities". Please ensure that you read these instructions before requesting a tender clarification or submitting a bid. In particular, please see the following procedures:a) Suffolk Sourcing Correspondence & Communications Supplier Guideb) Suffolk Sourcing E-Tendering Supplier GuideAll queries should be communicated via the Suffolk Sourcing System at www.suffolksourcing.uk ↗ using the Correspondence function at any time up to and including 5pm 16th August 2024.Any questions after this date may not be answered.

Contract period: 1 Apr 2025 – 31 Mar 2028 (3 yrs)
Delivery: East of England
Extensions: This is a 3 year contract with the option to extend up to a further 24 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70%
  • Price: 30%
Conditions of participation1
  • Suitability

    Suffolk County Council are currently out to tender for the provision of The supply, installation, maintenance and support of a suitable ICT infrastructure and ancillary equipment in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access. The supply, installation, maintenance and support of suitable software and data management solutions in the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, accessible on site and by secured remote access and the installation, maintenance and support of a range of third-party connectivity, software and data management services as required to be accessed from the premises of Framlingham Sir Robert Hitcham’s CEVA Primary School, and by secured remote access.Please note the post code of the school is IP13 9EPThis opportunity is available in the `Current Tenders` area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation.The advertised value here is £310,000 inclusive of VAT.The deadline date for submissions of the tender is 12 Noon Monday 9th September 2024. Please note late returns will NOT be permitted.The deadline for clarification questions is 5pm Friday 16th August 2024 which must be generated via the correspondence option on the website.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
26 Jul 2024, 16:30 BST
Last source update
4 Feb 2025, 13:51 GMT
Award evaluation window
9 Sept 2024 – …
Authority reference
CD1433
FTS notice number
2025/S 000-003647
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-04852b Find a Tender
Review and risk notes
Review procedure

Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly)

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
9 Sept 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
9 Sept 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Sept 2024 → 1 Apr 2025 · 5 dates
  1. Submission deadline
    9 Sept 2024, 12:00 BST
  2. Bids opened
    9 Sept 2024, 12:00 BST
  3. Notice published
    4 Feb 2025, 13:51 GMT
  4. Contract starts
    1 Apr 2025, 00:00 BST
  5. Bids must remain valid until
    1 Apr 2025, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Feb 2025, 13:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2151 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 11 Nov 2024
Awarded toValueDateStatus
RM EducationFramlingham Sir Robert Hitcham’s CEVAP School IT Project——Awarded

Contracts

  • Framlingham Sir Robert Hitcham’s CEVAP School IT Project · RM Education

    Signed
    11 Nov 2024
    Value
    £215
    Period
    … – 31 Mar 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic2——

Contracting authority & participating public bodies

Suffolk County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Endeavour House, 8 Russell Road, IPSWICH, East of England, IP1 2BXContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Suffolk County Council Endeavour House, 8 Russell Road, Ipswich IP1 2BX Review body Ipswich

Bidders & participating suppliers

1 commercial party on the notice
  • RM Education PLCAwarded supplier01749877 142b Park Drive, Milton Park, Abingdon, OX14 4SE, OX14 4SE, South East

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria