Official UK procurement notice
Framework for the Provision of Vehicle Body Repairs
Authority: South Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionThe Council has an ongoing requirement for the Provision of Vehicle Body Repairs for use by South Lanarkshire Council Fleet Services.
The Provision shall include Vehicle Body Repairs to the Council’s fleet of approximately 1700 vehicles. All Vehicle Body Repairs shall be covered by those contractors appointed to the Framework Agreement as the Council does not have an in house facility to undertake this requirement.
This procurement requires to be progressed to enable operational delivery of key actions by achieving efficient and effective use of Resources in accordance with both the Council Plan and Fleet and Environmental Services Service Annual Statement.
CPV: Repair and maintenance services of motor vehicles and associated equipment
How this framework works
From the published notice- Bids received
- 8 bids received · 3 suppliers appointed
The lotProcurement structure
single lot · value publishedLot #1It is proposed a Framework shall be awarded via open procedure on the basis of the…AwardedPublished value£980,000
It is proposed a Framework shall be awarded via open procedure on the basis of the most economically advantageous tender(s) if possible, to a minimum of three contractors per category of vehicle.
The criteria discussed and agreed for the Framework Agreement is suppliers must meet the minimum essential requirements (SPD), those who do shall thereafter be evaluated and thereafter appointment to the Framework Agreement on the basis of MEAT, Award Criteria 40% Quality/60% Cost.
It is the intention to include all suppliers who meet the requirements on the Framework on the basis of limited supplier market and capacity. Suppliers will be ranked per category of vehicle on the Framework with works allocated on a direct award basis taking consideration of work already allocated and capacity of supplier. This process shall be fully described in a Framework User Guide.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Suitability
There are a number of questions/statements that have been included in the Contract Notice and within the Qualification Envelope which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself.
These questions and statements form an integral part of the Single Procurement Document (the SPD) which the Council has decided to implement for all tenders in excess of 50K in value.
SPD Question 2.C.1 Reliance on the capacities of other entities
Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon
SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely
Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on
Exclusion Criteria
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a…
- Condition of participationno text publishedMinimum: SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for thi…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for the Provision of Vehicle Body Repairs” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Nov 2022, 12:27 GMT
- Last source update
- 11 Jul 2023, 09:53 BST
- Award evaluation window
- 19 Dec 2022 – …
- Authority reference
SLC/PS/COMENT/22/004- FTS notice number
2023/S 000-019715- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038611Find a Tender
- Review procedure
Publisher note: Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Question 3D.3 Human Rights Act Declaration Declaration Section *Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4C.6 Goods Vehicle Operator’s Licence Declaration SPD Question 4B.5.1 Insurance Certificates SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration *The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. (SC Ref:738346)
How it was run
Official notice- Appointment period ends
- 19 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 19 Dec 2022, 12:00 GMT
Timeline
19 Dec 2022 → 11 Jul 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown19 Dec 2022, 12:00 GMT
- Bids opened19 Dec 2022, 12:00 GMT
- Notice published11 Jul 2023, 09:53 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Jul 2023, 09:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 019715-2023-SLC/PS/COMENT/22/004-1
- Signed
- 19 Jun 2023
- Value
- £980,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 8 from abroad | 8 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Agmors Coachwork LtdFramework contractor
- Bustec LtdFramework contractor
- Riverside Truck RentalFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.