Framework for the Provision of Temporary Accommodation

{
  "id": "019637-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 2,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "6",
        "value": 1,
        "measure": "bids",
        "relatedLot": "2"
      },
      {
        "id": "2",
        "value": 2,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "7",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "2"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "8",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "2"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "9",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "2"
      },
      {
        "id": "5",
        "value": 2,
        "measure": "electronicBids",
        "relatedLot": "1"
      },
      {
        "id": "10",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "2"
      }
    ]
  },
  "date": "2024-06-27T10:37:51+01:00",
  "ocid": "ocds-h6vhtk-02f089",
  "buyer": {
    "id": "GB-FTS-398",
    "name": "Torbay Council"
  },
  "awards": [
    {
      "id": "019637-2024-TCCS6821-1",
      "title": "Framework for the Provision of Temporary Accommodation - Accommodation & Housing Management",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-117026",
          "name": "Dalmeny House (Torquay) Limited"
        },
        {
          "id": "GB-FTS-117027",
          "name": "Greenhaven Properties Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    },
    {
      "id": "019637-2024-TCCS6821-2",
      "title": "Framework for the Provision of Temporary Accommodation - Accommodation Only",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-34554",
          "name": "Salvation Army Housing Association"
        }
      ],
      "relatedLots": [
        "2"
      ]
    }
  ],
  "tender": {
    "id": "DN577654",
    "lots": [
      {
        "id": "1",
        "title": "Accommodation & Housing Management",
        "status": "cancelled",
        "options": {
          "description": "The Authority has identified the following specific changes or modifications, some or all of\nwhich may occur over the life of the Contract:\n(a) an increase or decrease in the number and type of accommodation units provided under\nthe Framework or any resultant Call-Off Contract or Lease Agreement;\n(b) change of standards or use as a result of legislative change such as health and safety,\nplanning, or any other change in legislation affecting the use or management of the\naccommodation;\n(c) the way the accommodation provision is managed;\n(d) the way accommodation is allocated;\n(e) additional self-contained units of accommodation suitable for individuals and families\nfleeing domestic violence or abuse may be required at a future date, in respect of the\nAuthority’s duties to provide support to victims of domestic violence and their children under\nthe Domestic Abuse Act 2021."
        },
        "hasOptions": true,
        "description": "The purpose of the services provided as part of this Lot are to supply good quality furnished\ntemporary accommodation and housing management services to a range of households in\nhousing need on behalf of the Council. This will include Homeless Single people, Couples,\nFamilies, and Care Leavers.\nThis could also include hotel rooms that would be used in exceptional circumstance. Hotels/\nB&B provision would not usually be used for young people under the age of 18. Families\nwould only be accommodated in exceptional circumstances. Additional information: Price is not the only award criterion and all criteria are stated only in the procurement\ndocuments.\nTiers\nThe Framework will comprise a combination of Applicants from Lot 1 and Lot 2 split into two\ntiers as follows:\na) Tier 1: This tier will include those Applicants who have scored highly enough to be awarded\na Call-Off Contract. Places will be awarded in relation to specific Units of accommodation,\nthis may result in some Applicants having more than one place on Tier 1.\nb) Tier 2: The purpose of this tier is to enable the Council to have access to a range of\nproviders, providing accommodation only, through which we can spot purchase additional\nunits of accommodation to meet temporary increases in demand.\nThe Council recognises that, where a Tier 1 Contract has not been put in place the\naccommodation units proposed by Applicants may not remain available to meet spot\npurchasing / further competition requirements. In view of this Tier 2 will set up on a Provider\nbasis, rather than in respect of specific units of accommodation, enabling Providers to\npropose alternative accommodation units. Applicants who are not awarded a Tier 1 place for\nany of their proposed Units and who meet the mandatory and minimum requirements and all\nTier 1 Providers will automatically be awarded a single place on Tier 2.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      },
      {
        "id": "2",
        "title": "Accommodation Only",
        "status": "cancelled",
        "options": {
          "description": "The Authority has identified the following specific changes or modifications, some or all of\nwhich may occur over the life of the Contract:\n(a) an increase or decrease in the number and type of accommodation units provided under\nthe Framework or any resultant Call-Off Contract or Lease Agreement;\n(b) change of standards or use as a result of legislative change such as health and safety,\nplanning, or any other change in legislation affecting the use or management of the accommodation;\n(c) the way the accommodation provision is managed;\n(d) the way accommodation is allocated;\n(e) additional self-contained units of accommodation suitable for individuals and families\nfleeing domestic violence or abuse may be required at a future date, in respect of the\nAuthority’s duties to provide support to victims of domestic violence and their children under\nthe Domestic Abuse Act 2021."
        },
        "hasOptions": true,
        "description": "The purposes of services provided as part of this lot are to enable the Local Authority to lease\naccommodation (preferably furnished but unfurnished considered) in which they will place\nHomeless Single people, Couples, Families, Care Leavers. The Council will be responsible for\nthe Housing Management of these properties. Additional information: Price is not the only award criterion and all criteria are stated only in the procurement\ndocuments.\nTiers\nThe Framework will comprise a combination of Applicants from Lot 1 and Lot 2 split into two\ntiers as follows:\na) Tier 1: This tier will include those Applicants who have scored highly enough to be awarded\na Call-Off Contract. Places will be awarded in relation to specific Units of accommodation,\nthis may result in some Applicants having more than one place on Tier 1.\nb) Tier 2: The purpose of this tier is to enable the Council to have access to a range of\nproviders, providing accommodation only, through which we can spot purchase additional\nunits of accommodation to meet temporary increases in demand.\nThe Council recognises that, where a Tier 1 Contract has not been put in place the\naccommodation units proposed by Applicants may not remain available to meet spot\npurchasing / further competition requirements. In view of this Tier 2 will set up on a Provider\nbasis, rather than in respect of specific units of accommodation, enabling Providers to\npropose alternative accommodation units. Applicants who are not awarded a Tier 1 place for\nany of their proposed Units and who meet the mandatory and minimum requirements and all\nTier 1 Providers will automatically be awarded a single place on Tier 2.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK42"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55100000",
            "scheme": "CPV",
            "description": "Hotel services"
          },
          {
            "id": "55200000",
            "scheme": "CPV",
            "description": "Camping sites and other non-hotel accommodation"
          },
          {
            "id": "98340000",
            "scheme": "CPV",
            "description": "Accommodation and office services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKK42"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55100000",
            "scheme": "CPV",
            "description": "Hotel services"
          },
          {
            "id": "55200000",
            "scheme": "CPV",
            "description": "Camping sites and other non-hotel accommodation"
          },
          {
            "id": "98340000",
            "scheme": "CPV",
            "description": "Accommodation and office services"
          }
        ]
      }
    ],
    "title": "Framework for the Provision of Temporary Accommodation",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "Torbay Council are looking for a range of providers to provide temporary accommodation\nservices, which will form part of a range of measures in Torbay aimed at ensuring our citizens\nhave access to safe, quality temporary and long-term accommodation that meets their\nneeds.\nThe types of Accommodation we are looking for include:\n• Single bedroom shared facilities – rooms in a shared house; house of multiple occupation\n(HMO).\n• Single bedroom self-contained – exclusive use of accommodation with its own access and\nno shared facilities.\n• Single bedroom self-contained (adapted) - ground floor accommodation which is adapted\nfor a wheelchair user.\n• Single bedroom self-contained (High Risk) - can accommodate people with complex and\nmultiple needs.\n• 2-5 Bedroom units of accommodation with its own access and no shared facilities.\nIn order to achieve our goals for the delivery of Temporary Accommodation in Torbay, this\nopportunity will be structured as a Framework Agreement. Providers can be appointed to\nany of the following Lots:\n• Accommodation and housing management (Lot 1)\n• Accommodation only (Lot 2)\nIdeally, we are looking for providers who can supply both the accommodation and housing\nmanagement (Lot 1), but we are also keen to work with providers who are only able to meet\nthe accommodation requirements (Lot 2) to ensure we have access to sufficient quality\nsecure accommodation to meet the needs of Torbay Citizens. The Council will award\nContracts with suitable providers from Lot 1 and Lot 2 to meet our requirements for\nsufficiency. These Contracts will guarantee the placements and income from the Council.\nProviders have the option of bidding to be appointed to the Framework on any number of the\nspecified Lots. There will be no minimum unit of accommodation requirement and providers\nwill be invited to put forward submissions for any number of units of accommodation from\nany of the Lots available on the Framework. Bidders must be the owner, leaseholder or\nmanaging agent of the properties put forward. Providers will ensure that properties meet the\nquality standards as set out in the service specification. This will include standards relating\nto:\n• Housing Health and Safety Rating System (HHSRS) self-assessment.\n• Compliance with the provisions of the Housing Act 2004.\n• Where accommodation for single households is provided in shared housing this should\ncomply with House in Multiple Occupation (HMO) standards and be licensed as appropriate.\n• All property will be clean and in good condition.\n• Fire Safety standard.\n• Gas & Electric Safety checks.\n• Security.\nTorbay Council are keen to work in partnership with all providers appointed to the\nFramework, with providers having access to a named contact within the Housing Options\nTeam and a contract manager. The Council will be responsible for issuing licence agreements\nto those occupying temporary accommodation to ensure accommodation is provided in\naccordance with the Council’s legal duty.",
    "classification": {
      "id": "55200000",
      "scheme": "CPV",
      "description": "Camping sites and other non-hotel accommodation"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-398",
      "name": "Torbay Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK42",
        "locality": "Torquay",
        "postalCode": "TQ1 3DR",
        "countryName": "United Kingdom",
        "streetAddress": "Torbay Council Town Hall, Castle Circus"
      },
      "details": {
        "url": "http://www.torbay.gov.uk/",
        "buyerProfile": "http://www.torbay.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Torbay Council"
      },
      "contactPoint": {
        "name": "Miss Tracey Field",
        "email": "tracey.field@torbay.gov.uk",
        "telephone": "+44 1803208391"
      }
    },
    {
      "id": "GB-FTS-117026",
      "name": "Dalmeny House (Torquay) Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK42",
        "locality": "Torquay",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Dalmeny House (Torquay) Limited"
      }
    },
    {
      "id": "GB-FTS-34554",
      "name": "Salvation Army Housing Association",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Salvation Army Housing Association"
      }
    },
    {
      "id": "GB-FTS-117027",
      "name": "Greenhaven Properties Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK42",
        "locality": "Broadhempston, Totnes",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Greenhaven Properties Ltd"
      }
    },
    {
      "id": "GB-FTS-92",
      "name": "Royal Courts of Justice",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Royal Courts of Justice"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "019637-2024-TCCS6821-1",
      "title": "Framework for the Provision of Temporary Accommodation - Accommodation & Housing Management",
      "value": {
        "amount": 1750000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "019637-2024-TCCS6821-1",
      "dateSigned": "2022-07-22T00:00:00+01:00"
    },
    {
      "id": "019637-2024-TCCS6821-2",
      "title": "Framework for the Provision of Temporary Accommodation - Accommodation Only",
      "value": {
        "amount": 175000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "019637-2024-TCCS6821-2",
      "dateSigned": "2022-07-22T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}