TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 23 Jun 2022, 09:56 BST

Official UK procurement notice

Framework for the Provision of Minibus and Coach Hire

Official notice

Authority: Queen's University Belfast (Education)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 25 Jul 2022awarded 13 Sept 2022
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Queens University Belfast wishes to create a Framework of experienced bus operators to provide an Executive Minibus and Coach Hire Service for General use and for the Widening Participation Unit (Lot 1), a Minibus and Coach Hire Services for Queen’s Clubs and Societies (Lot 2), a Shuttle Bus Service for the Faculty of Medicine between the Belfast City Hospital and the Royal Victoria Hospital and a Shuttle Bus Service for the Institute of Electronics, Communications and Information Technology (ECIT) between Queens University Elmwood Avenue and the NI Science Park (Lot 3).

CPV: Buses and coaches · Coaches · Hire of buses and coaches with driver

How this framework works

From the published notice
Places
up to 8 suppliers · 8 bids received (1.0 per place) · 6 appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1QUB/2277/22 Framework for the Provision of Minibus and Coach Hire for Queen’s University Belfast Lot 1CancelledRenewal
Delivery: Northern Ireland · Northern Ireland
Extensions: Initial Contract Period is 12 months, with the option to extend the contract by up to a further 48 months · The contract is for one year plus four 12 month extensionsVariant bids: not allowed
34121000 Buses and coaches34121500 Coaches
Lot #2QUB/2277/22 Framework for the Provision of Minibus and Coach Hire for Queen’s University Belfast Lot 2CancelledRenewal
Delivery: Northern Ireland · Northern Ireland
Extensions: Initial Contract Period is 12 months, with the option to extend the contract by up to a further 48 months · The contract is for one year plus four 12 month extensionsVariant bids: not allowed
34121000 Buses and coaches34121500 Coaches
Lot #3QUB/2277/22 Framework for the Provision of Minibus and Coach Hire for Queen’s University Belfast Lot 3CancelledRenewal
Delivery: Northern Ireland · Northern Ireland
Extensions: Initial contract period is 12 months with extensions up to 48 months · Contract is for 12 months with the option to extend by 4 yearsVariant bids: not allowed
34121000 Buses and coaches34121500 Coaches

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • price: 70%
Published award criteria (2)
  • Technical: 30
  • Price: 70
Conditions of participation1
  • Suitability

    Selection criteria as stated in the procurement documents

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the Provision of Minibus and Coach Hire” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
23 Jun 2022, 09:56 BST
Last source update
1 Nov 2022, 11:02 GMT
Award evaluation window
26 Jul 2022 – …
Authority reference
QUB/2277/22
FTS notice number
2022/S 000-030789
Classification (CPV)
Buses and coachesCoachesHire of buses and coaches with driver
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-034995 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
25 Jul 2022, 23:59 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
26 Jul 2022, 16:15 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelfast ↗

Timeline

25 Jul 2022 → 1 Nov 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    25 Jul 2022, 23:59 BST
  2. Bids opened
    26 Jul 2022, 16:15 BST
  3. Notice published
    1 Nov 2022, 11:02 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Nov 2022, 11:02 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 88 from SMEs
Contracts signed 3latest 13 Sept 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Provision of Minibus and Coach Hire for Queen’s Clubs and Societies

    Signed
    13 Sept 2022
    Value
    ceiling above
    Status
    active

  • Provision of a Shuttle Bus Service for the Faculty of Medicine and ECIT

    Signed
    13 Sept 2022
    Value
    ceiling above
    Status
    active

  • Provision of Minibus & Coach Hire for Queen’s General University and WPU

    Signed
    13 Sept 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic · 8 from abroad8——

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityEducationBody governed by public lawEducation University Road, Belfast, Northern Ireland, BT7 1NNContact name, email Published organisation website ↗

Framework contractors & participating bidders

9 commercial parties on the notice
  • Belfast Bus CompanyFramework contractor Unit 1 Bayview Industrial Estate, Belfast, Northern Ireland, BT3 9JPContact email, phone
  • J&K CoachesFramework contractor 4 Coltrim Road, Moneymore, Northern Ireland, BT45 7QGContact email, phone
  • J&K CoachesFramework contractorNI627877 4 Coltrim Road, Moneymore, Northern Ireland, BT45 7QGContact email, phone
  • Quinn CoachesFramework contractor 14 Cullentragh Raod, Poyntzpass, Northern Ireland, BT36 6SDContact email, phone
  • Quinn CoachesFramework contractorNI613493 14 Cullentragh Raod, Poyntzpass, Northern Ireland, BT35 6SDContact email, phone
  • Quinn's Coach HireFramework contractor 26/40 Killycanavan Road, Ardboe, Northern Ireland, BT71 5BPContact email, phone
  • Quinn's Coach HireFramework contractorNI037334 26/40 Killycanavan Road, Ardboe, Northern Ireland, BT71 5BPContact email, phone
  • Rooney International Coach Hire LtdFramework contractor 30 Newry Road, Hilltown, Northern Ireland, BT34 5TGContact email, phone
  • TM Coach HireFramework contractor 15 Upper Lisburn Road, Belfast, Northern Ireland, BT10 0GWContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria