Official UK procurement notice
Framework for the Provision of Legal Services
Authority: Caledonia Housing Association (Housing)
What is being bought3 lots · detail below
Published requirement descriptionCaledonia Housing Association Group, comprising Caledonia Housing Association and its subsidiary, Cordale Housing Association, is pleased to announce the successful award of its Framework Agreement for the Provision of Legal Services, following a competitive tender process.
The Framework Agreement will run for an initial period of three years, with the option to extend for a further one year, subject to the continued satisfactory performance of the appointed legal service providers.
CPV: Legal advisory and information services · Legal advisory and representation services · Legal advisory services · Legal documentation and certification services · Legal representation services · Legal services
How this framework works
From the published notice- Places
- up to 3 suppliers · 6 bids on the busiest of 3 lots (2.0 per place) · 2 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Conveyancing, Contractual & Procurement and General Legal IssuesCancelledRenewal
a. Procurement and contract-related issues, including those in the context of new build housing developments.
b. Conveyancing services and advice, including issues related to property sales through low-cost home ownership schemes.
c. Legal advice on agreements pertaining to acquisitions and disposals.
d. General legal guidance on services provided by Registered Social Landlords, excluding those covered by other specialist lots.
Lot #2Finance, Governance and Employment IssuesCancelledRenewal
a. Compliance with employment policies and practices, with advice on related matters such as TUPE, dispute resolution, grievance and disciplinary issues, pensions, and settlement agreements.
b. Representation in Employment Tribunals and Employment Appeal Tribunals.
c. Governance and compliance issues, focusing on group structures, legislative and regulatory requirements, and constitutional matters.
d. Advice on information governance issues, including provision of Data Protection Officer services.
e. Advice on funding arrangements and financial agreements with lenders.
f. Standard Security legal work.
Lot #3Housing & Estate Management IssuesCancelledRenewal
a. Compliance with Housing Management policies and practices, and guidance on issues such as tenancy and arrears management, and associated legal obligations.
b. Managing complaints, including those escalated to the Ombudsman or tribunal stage.
c. Court representation, including raising actions for tenancy breaches and defending actions raised against Caledonia or its employees.
d. Income recovery, including both current and former tenant arrears, recharges, and any other debt owed to the Association.
e. Legal actions related to anti-social behaviour, including ASBOs, interdicts, and possession recovery.
f. Guidance on housing-related legislation, including leases, management agreements, alternative tenures, and tenancy regimes.
g. Pursuing legal action against third parties raised by the Association.
h. Factoring services and fulfillment of associated obligations.
i. Legal advice on issuing notices and other relevant legal documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 50%
- price: 30%
- Sustainability: 20%
Published award criteria (3)
- Technical: 50
- Sustainability: 20
- Price: 30
- Technical & professional ability
The bidder must provide proof of a valid licence issued by the Law Society of Scotland.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Framework for the Provision of Legal Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2025, 10:21 GMT
- Last source update
- 9 Jun 2025, 13:59 BST
- Authority reference
2025-01-LS- FTS notice number
2025/S 000-030947- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d484Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: (SC Ref:799877)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 19 Feb 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
19 Feb 2025 → 9 Jun 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown19 Feb 2025, 17:00 GMT
- Invitations to tender expected10 Mar 2025
- Notice published9 Jun 2025, 13:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Jun 2025, 13:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Conveyancing, Contractual & Procurement and General Legal Issues
- Signed
- 1 May 2025
- Value
- ceiling above
- Status
- active
Finance, Governance and Employment Issues
- Signed
- 1 May 2025
- Value
- ceiling above
- Status
- active
Housing & Estate Management Issues
- Signed
- 1 May 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Conveyancing, Contractual & Procurement and General Legal Issues | 6bids · 6 electronic | 0 | — | — |
| 2 · Finance, Governance and Employment Issues | 2bids · 2 electronic | 0 | — | — |
| 3 · Housing & Estate Management Issues | 6bids · 6 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Perth Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Harper Macleod LLPFramework contractor
- TC Young SolicitorsFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria