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Published 5 Aug 2022, 15:10 BST

Official UK procurement notice

Framework for the provision of legal services in support of ScotRail’s New Trains Procurement Programme

Official notice

Authority: ScotRail Trains Limited

Framework agreementServicesNegotiated procedure with prior call for competition
Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 2 Sept 2022awarded 22 Dec 2022
Framework period 4 yrs 6 moends 31 Mar 2027 · extension options published · starts 10 Oct 2022

What is being bought

Published requirement description

Legal Services in support of ScotRail's Fleet Procurement Programme.

CPV: Legal services

How this framework works

From the published notice
Places
up to 3 suppliers · 1 appointed
Framework period
4 yrs 6 mo from 10 Oct 2022

The lotProcurement structure

single lot · no lot value published
Lot #1ScotRail Trains are seeking to contract with a legal services provider to provide ad…AwardedRenewal 4 yrs 6 mo

ScotRail Trains are seeking to contract with a legal services provider to provide ad hoc contract management and legal support to the SRT project team managing the design, manufacture, testing, commissioning and approvals process of the new trains contracts.

This support will include (but not be limited to) the creation of model contracts such as Rolling Stock Lease Agreement (lease), Manufacture & Supply Agreement (MSA), Technical Support and Spares Supply Agreement (TSSSA), Train Services Agreement (TSA), financing Lease – this list is not meant to be exhaustive.

ScotRail will also require guidance on procurement regulations at each stage of the procurement activity (PQQ/SPD, ITT, BAFO etc) to ensure compliance with the Utilities Contracts (Scotland) Regulations 2016.

SRT is acting to deliver the procurement on behalf of Scottish Rail Holdings (SRH) who are a public sector company, owned and controlled by the Scottish Government. SRH report to Transport Scotland (TS) who are the national transport agency for Scotland, responsible for delivering the Scottish Government's vision for transport. As such it will be a requirement of the contract that all entities within the Scottish Rail Holdings Group have access to these services.

Contract period: 10 Oct 2022 – 31 Mar 2027 (4 yrs 6 mo)
Delivery: Scotland · Glasgow, Scotland
Extensions: Option to extend contract up to an additional 36 months.Second stage: 2–null candidates invited to tenderVariant bids: allowed
79100000 Legal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (5)
  • Sector and specialist area knowledge: 30%
  • Proposed team: 25%
  • Suitability of approach: 20%
  • Added Value: 5%
  • price: 20%
Published award criteria (5)
  • Sector and specialist area knowledge: 30
  • Proposed team: 25
  • Suitability of approach: 20
  • Added Value: 5
  • Price: 20
Staff
Names and qualifications of delivery staff must be submitted
Shortlisting
1. Experience in advising on Rolling Stock Procurement of this scale or equivalent. 2. A working knowledge of Utilities Contracts (Scotland) Regulations 2016 and all other relevant domestic or EU legislation and Scottish Law 3. Experience of regulatory compliance and working with Govt Agencies (Transport Scotland, Department for Transport, Office of Rail Regulators) 4. Previous experience in developing Model Contracts such as: - Rolling Stock Lease Agreement (lease) - Manufacture & Supply Agreement (MSA) - Technical Support and Spares Supply Agreement (TSSSA) - Train Services Agreement (TSA)
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Framework for the provision of legal services in support of ScotRail’s…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Aug 2022, 15:10 BST
Last source update
1 Mar 2023, 15:57 GMT
Authority reference
SR024
FTS notice number
2023/S 000-006047
Classification (CPV)
Legal services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-035968 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:720144)

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://scotrail.wax-live.com/ ↗

Appointment period ends
2 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

scotrail.wax-live.com ↗

Timeline

2 Sept 2022 → 1 Mar 2023 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    2 Sept 2022, 12:00 BST
  2. Invitations to tender expected
    9 Sept 2022, 00:00 BST
  3. Contract starts
    10 Oct 2022, 00:00 BST
  4. Bids must remain valid until
    28 Oct 2022, 23:59 BST
  5. Notice published
    1 Mar 2023, 15:57 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Mar 2023, 15:57 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Contracts signed 1latest 22 Dec 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 006047-2023-1

    Signed
    22 Dec 2022
    Value
    —
    Period
    … – 31 Mar 2027
    Status
    active

Contracting authority & participating public bodies

ScotRail Trains Limited

Contracting authorityRailway services 50 Waterloo Street, Glasgow, Scotland, G2 6HQContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body GlasgowContact phone
  • SCOTTISH RAIL HOLDINGS LIMITEDReview body Glasgow

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria