Official UK procurement notice
Framework for the Provision of Inspection, Maintenance, and Repair of Physical Education Equipment, Outdoor Equipment and Play Areas
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionProvision of services for the Annual Safety Inspection, Maintenance, and Repair of Physical Education and Outdoor Play Equipment within all Glasgow City Council’s Education establishments (including gymnasiums, playgrounds, soft play areas, games halls, sports halls, Multi Use Games Areas (MUGA) and fitness suites) and Community Gyms.
The Framework Agreement is expected to run for 4 years.
- Recurrence: October 2029
CPV: Repair and maintenance services of playground equipment · Repair and maintenance work in connection with sports facilities · Technical inspection services
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Fair Work First: 5%
- Methodology of Approach to the Requirement: 14%
- Key Personnel: 4%
- Training/Future Technology: 4%
- Complaints/Non-Conformance: 4%
- price: 65%
- Sustainability: 4%
Published award criteria (7)
- Fair Work First: 5
- Methodology of Approach to the Requirement: 14
- Key Personnel: 4
- Training/Future Technology: 4
- Complaints/Non-Conformance: 4
- Sustainability: 4
- Price: 65
- Economic & financial standing
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance and balance sheet strength.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre tax profits over a 3 year period
Exceptional items can be excluded from the calculation
The above would be expressed in the ratio Pre-Tax Profit/Turnover
Balance Sheet Strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process
Intangibles can be included for purposes of the Total Assets figure
The above would be expressed in the ratio Total Assets/Total Liabilities
Companies that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three year profitability requirement to be verified.
An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Applicants who do not comply with the above financial requirements but are part of a Group, can prov…
Minimum: Glasgow City Council’s insurance requirements are: Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10000000GBP) in respect of any one event and unlimited in the period.… - Technical & professional ability
4C.1.2 SPD Question
For public supply and public service contracts only, please provide 2 relevant examples of services carried out during the last three years, from either the public or private sector, as specified in the Contract Notice which should include the customer contact name, value of contract and contract start and end dates.
Examples from both public and/or private sector customers and clients may be provided.
SPD Statement
Relevant examples should demonstrate experience of the provision of Inspection, Maintenance, and Repair of Physical Education Equipment, Outdoor Equipment and Play Areas, including Education Services and Community Gyms.
Bidders must download, complete and upload the template provided for this question on the portal.
As part of your response please provide as a minimum the following:
name of the client, budget, contract start date and end date
name(s) of key sub-consultants and / or specialist sub-consultants
A project description, together with the teams’ role in its delivery; defining the key roles over the service provision
Minimum: The weighting will be out of 100% with 50% attributed to each example. A minimum score of 60 out of 100 overall is required for question 4C.1.2. Please Note - Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for the Provision of Inspection, Maintenance, and Repair of…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · October 2029
- First published
- 27 Mar 2026, 16:04 GMT
- Last source update
- 26 Aug 2026, 09:15 BST
- Award evaluation window
- 27 Apr 2026 – …
- Authority reference
GCC006531CPU- FTS notice number
2026/S 000-081068- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0676f5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
KPI's for the Framework for the Provision of Inspection, Maintenance, and Repair of Physical Education Equipment, Outdoor Equipment and Play Areas will be listed under Section 4.12 within the ITT document (found within the Buyers Attachment area within PCS-T) but may be amended dependent on the specific requirements of the contract throughout the term of the contract.
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Re SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control, Health and Safety and Environmental Management Standards or comply with all the questions noted in SPD Section 4D. Please refer to the ‘SPD Statements’ doc within the Invitation to Tender document. Health & Safety – applicants must complete and return the H&S questionnaire within the Buyers Attachment area within PCS-T. Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate found in the Technical Envelope within PCS-T. (NB the council does not bind itself to withhold this information). Tenderers Amendments - Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate found in the Technical Envelope within PCS-T. Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Non – Collusion - Applicants will be required to complete the Non-Collusion certificate contained in the Technical Envelope within PCS-T. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the Buyers Attachments area of the tender portal. Additional information pertaining to this contract notice is contained within the Invitation To Tender Document. If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. (SC Ref:841026)
How it was run
Official notice- Appointment period ends
- 27 Apr 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 27 Apr 2026, 12:00 BST
Timeline
27 Apr 2026 → 26 Aug 2026 · 3 dates- Admission / appointment period ends179 days ago · period end, not a bid countdown27 Apr 2026, 12:00 BST
- Bids opened179 days ago27 Apr 2026, 12:00 BST
- Notice published58 days ago26 Aug 2026, 09:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Aug 2026, 09:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 081068-2026-GCC006531CPU-1
- Signed
- 8 Jun 2026
- Value
- £360,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Sportsafe UK LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.