Official UK procurement notice
Framework for the Provision of Inspection, Maintenance and Repair of Physical Education Equipment, Outdoor Equipment and Play Areas
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionGlasgow City Council would like to invite Tender bids for the Framework for the Provision of Inspection, Maintenance and Repair of Physical Education Equipment, Outdoor Equipment and Play Areas
- Recurrence: September/October 2025
CPV: Repair and maintenance services of playground equipment · Repair work on recreational areas · Sports goods and equipment
How this framework works
From the published notice- Places
- up to 1 suppliers
The lotProcurement structure
single lot · value publishedLot #1Glasgow City Council would like to invite tender bids for the Inspection, Maintenance…RenewalPublished value£480,000
Glasgow City Council would like to invite tender bids for the Inspection, Maintenance and Repair of Physical Education and Outdoor Play Equipment.
This involves one annual safety inspection at various establishments within Education Services and community gymnasiums and any required/agreed repairs and maintenance works.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Process: 17%
- Personnel: 5%
- Unscheduled Call Outs: 4%
- Fair Work Practices: 5%
- price: 65%
- Sustainability: 4%
Published award criteria (6)
- Process: 17
- Personnel: 5
- Unscheduled Call Outs: 4
- Sustainability: 4
- Fair Work Practices: 5
- Price: 65
- Economic & financial standing
In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:-
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process: -
There is a minimum financial requirement that affects balance sheet strength and liquidity.
Financial requirements for balance sheet strength and liquidity should be calculated on latest filed accounts with Companies House.
There is also a further requirement regarding current liquidity, which can be met by a Letter of Comfort from the bank of the bidder.
Balance Sheet Strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/ Total Liabilities.
- Liquidity Ratios
Current Ratio - Current Assets/Current Liabilities
Leverage Ratio - Long-term Bank Debt/Net Worth
Applicants must achieve a score of 5 and above from a combination of above two liquidity ratios.
Scoring Method
Current Ratio
Range Score
0.00 to 0.80 0
0.81 to 0.90 1
0.91 to 1.00 2
1.01 to 1.10 3
1.11 to 1.20 4
1.21 and above 5
Leverage Ratio
0.01 to 19.99 5
20.00 to 39.99 4
40.00 to 59.99 3
60.00 to 79.99 2
80.00 to 100.00 1
Intangibles can be included for purposes of the Net Worth figure.
If an applicant is only required to file abbreviated accounts with Companies House, then i…
Minimum: Glasgow City Council’s Insurance Requirements are: Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of any one event and unlimited in the peri… - Technical & professional ability
Please provide 2 relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided)
Responses should not exceed 2 X A4 sided of paper for each example and should be submitted in Ariel font 11. Where a submission exceeds the maximum number of sides of A4 paper requested, no account will be taken of the content of the contents beyond the maximum.
The weighting will be 50% for each example with 100% attributed to two examples for this contract. Bidders must score in total a minimum of 60% for SPD question 4C1.2. Any Bidder who fails to achieve the minimum points score will be excluded at this stage.
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for the Provision of Inspection, Maintenance and Repair of…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · September/October 2025
- First published
- 31 Jan 2022, 12:05 GMT
- Last source update
- 11 Feb 2022, 13:44 GMT
- Award evaluation window
- 28 Feb 2022 – …
- Authority reference
GCC005173CPU- FTS notice number
2022/S 000-004012- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0310beFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The supplier must complete all Inspection / Maintenance of Physical Education Equipment within the specified timelines
99% successfully completed no later than the anniversary inspection date
All agreed repairs to equipment will be delivered and met within the specified timelines
99% within 28 days from receipt of Purchase Order
All complaints raised by GCC to be logged, officially acknowledged, investigated and resolved to GCC satisfaction within one month of being raised.
The target is 99% within one month of being raised.
All maintenance and repair work carried out must be fully guaranteed against defects in materials and workmanship for the minimum period of 12 months from the completion date of each inspection, maintenance and repair.
During the guarantee period the supplier must respond to any notification of defects within 3-5 working days.
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Health & Safety – Bidders must complete the Health & Safety Questionnaire as part of their submission response. The Questionnaire will be evaluated pass or fail. Freedom of Information Act – Information on the FOI Act is contained in Appendix A of the ITT. Bidders note the implications of the legislations and ensure any information they wish the council to consider withholding is specifically indicated on the certificate contained within the Technical response envelope within the PCS-T portal (The council does not bind itself to withholding this information). Tenders Amendments Certificate – Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer in the tenders amendment certificate contained within the Technical response envelope within the PCS-T portal. Prompt Payment Certificate – The successful bidder shall as a condition of being awarded to the framework will be required to demonstrate to the council’s satisfaction that all funds due to the tenderers permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by sub-contractors shall (unless formally disputed by the bidder) be paid within 30 days of receipt. The successful bidder shall impose this condition on it sub-contractors in respect of payments due to any sub-contractors, if any. Bidders are required to complete the Non Collusion Certificate contained in Technical response area in PCS-T portal. All suppliers will be required to sign an Insurance Mandate in Technical response envelope within PCS-T portal. If it is not signed and returned the Council reserve the right to request copies of Certificates from bidders at any point during the contract period. Terms and conditions are located within the buyer’s attachment area with PCS-T portal. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 42048. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidders must offer a minimum of 25 points worth of Community Benefits from the Community Benefits Menu. Bidders must review the Community Benefits Menu and indicate the type and volume of any Community Benefits outcomes which they propose to deliver through this contract. The outcomes offered must meet the minimum Community Benefits points required for the contract. (SC Ref:675409)
How it was run
Official notice- Appointment period ends
- 2 Mar 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 28 Feb 2022, 12:00 GMT
Timeline
11 Feb 2022 → 2 Mar 2022 · 3 dates- Notice published11 Feb 2022, 13:44 GMT
- Bids opened28 Feb 2022, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown2 Mar 2022, 12:00 GMT
Notice history
1 event · 3 releases on Find a Tender- Deadline moved to 2 Mar 2022, 12:00 GMT31 Jan 2022, 12:05 GMT+2 days · was 28 Feb 2022, 12:00 GMT
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 28 Feb 2022 | 2 Mar 2022 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Feb 2022 | 2 Mar 2022 | +2 d |
Updating tender dates
Amendment to II.2.7 Duration of the contract, framework agreement or dynamic purchasing system Amend to:- II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: Yes Description of renewals: This Framework will run for 2 years. The council will have an option to extend the contract for 2 periods of up to 12 mont…
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.